Job Offer Actions and Privileges
Users with specific privileges can perform several actions depending on the job offer state.
Action |
Description and Privilege or Duty Role |
---|---|
Create Offer |
You create a job offer to detail the proposed assignment, salary, and other details to be used if and when the candidate accepts the offer and starts working in their new assignment. If your tasks consist of selecting the right candidate for the requisition, drafting the job offer completely, and sending it for approval, you need these privileges or duty roles:
However, if the above tasks are shared between two roles, a hiring manager and a recruiter, then the hiring manager needs the Initiate Job Offer privilege to use the Create Offer action to move a candidate's job application into the Offer - Draft status. The hiring manager can communicate any intentions or notes to the recruiter and Offer Team using the Comment field. Then the recruiter performs the other tasks. |
Edit Offer |
You edit a job offer to modify its content. The Edit Offer action is available for job offers in the Draft state. Privileges or duty roles required for this action:
If you need to edit fields related to money, you also need these duty roles:
|
Submit Offer |
You submit a job offer to have it approved by approvers. The Submit Offer action is available for job offers in the Draft state. The action is available while editing the offer. Privileges or duty roles required for this action:
|
Extend Offer |
You use the Extend Offer action to communicate a job offer to a candidate. The Extend Offer action is available for job offers in the Approved state. Privileges required for this action:
|
Resend Offer |
You use the Resend Offer action if the candidate deleted or misplaced the email that contains the link to reach a job offer on the career site. The Resend Offer action is available for job offers in the Extended state. Privileges or duty roles required for this action:
|
Accept Offer |
You use the Accept Offer action to accept the offer on behalf of the candidate. The Accept Offer action is available for job offers in the Extended state, or in the Approved state if the Extend state is configured to be skipped. Privileges required for this action:
To capture a negative response to an offer on behalf of a candidate, you use the Move Candidate action. |
Redraft Offer |
You use the Redraft Offer action to revise the job offer and start the Offer phase lifecycle again. When you redraft a job offer, the state of the offer changes to Draft so you can change the content. You can redraft a job offer before the job application reaches the HR phase. In that case, you need these privileges:
To redraft an offer after the job application has reached the HR phase, you
need this privilege:
You can create a custom duty role and keep Redraft Job Offer After HR Phase (IRC_REDRAFT_JOB_OFFER_AFTER_HR_PHASE_PRIV) if you don’t want to also inherit the privilege Cancel Job Offer (IRC_CANCEL_JOB_OFFER_PRIV). |
Cancel Offer | You can cancel a job offer for a candidate when the offer is
rejected by the employer or the candidate has withdrawn. You can use the Cancel
Offer action when the job applications are in the following phases and states:
Duty role required for this action:
You can create a custom duty role and keep Cancel Job Offer (IRC_CANCEL_JOB_OFFER_PRIV) if you don’t want to also inherit the privilege Redraft Job Offer After HR Phase (IRC_REDRAFT_JOB_OFFER_AFTER_HR_PHASE_PRIV). |
Preview Offer |
You use the Preview Offer action to see how the job offer letter appears to the candidate. Duty role required for this action:
To see tokens resolved in the offer letter, you need these duty roles:
|
Move Candidate |
Use the Move Candidate action to change to states Withdrawn by Candidate or Rejected. To perform the Move Candidate action to these inactive states while the candidate is in the Offer phase (before the Extended state), this privilege is required: :
To perform the Move Candidate action to these inactive states while the candidate is in Extended or Accepted state, or any subsequent custom phase, these privileges are required:
To perform the Move Candidate action to these inactive states while the candidate is in the HR phase, this action is done by the HR specialists who need this duty role:
|
Move to HR |
The Move to HR action is available for job offers in the Accepted state and in any subsequent custom phase that may be configured after the Offer phase. The action is always shown for external candidates. If a custom phase is configured after the Offer phase and before the HR phase:
To perform the Move to HR action, you need this privilege:
|
Delete Job Application |
The Delete Job Application action is available for job offers in the Withdrawn by Candidate or Rejected states. Privilege required for this action:
|
View Duplicates | When the duplicate check is configured during the Move to HR and when one or more duplicates have been identified, the View Duplicates action brings you to the list of possible duplicates. You don't need any additional privilege to see this action. |