Configure Cookie Consent on the Career Site

You can configure cookie consent on external career sites to comply with the data protection regulations governing cookies in various countries. If cookie consent isn't enabled on a site, nonessential cookies are stored by default. If cookie consent is enabled, non essential cookies are stored only on candidate's explicit consent.

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Candidate Experience
   • Task: Career Sites Configuration
2. On the Career Sites Configuration page, click Edit next to a career site.
3. Click the General tab.
4. Expand the Cookie Consent Message section.
5. Configure the cookie consent content and button labels. Default descriptions and labels are provided, but you can edit them to suit your organization's needs.
   • Cookie Consent Message - this message is visible on the cookie consent banner to candidates who visit the career site for the first time and to returning candidates who didn't accept non essential cookies before or cleared cookies on the site.

   • Link Text to Open Cookie Policy - you can edit the field to match your organization's needs.

   • Cookie Policy - the detailed description of the policy that displays when a candidate clicks the link in the cookie consent message. You can include a thorough explanation of the non essential cookies you'll be storing. You can also explain which essential cookies are stored on the site that don't require candidate consent. The cookie policy can include links to external sites.
   • Accept Button Label - the text that displays on the accept button.
   • Enable button to decline cookie - select the checkbox to indicate that you want to include a decline button.
   • Decline Button Label - the text that displays on the decline button if you selected Enable button to decline cookie.
   • Enable cookie preferences - lets you provide users with more opportunities to accept or decline cookies based on categories. This is disabled by default. Once enabled, the following fields are available to you, and you can update them.
     • Cookie Preferences Button Label - the text that displays on the Manage Preferences button or label.
     • Cookie Preferences Save Button Label - the text that displays on the save button in the Cookie Preferences modal.
     • Cookie Policy - repeated in this section for consistency. The twin field above along with Link Text to Open Cookie Policy will be disabled, and candidates can view the cookie policy from Cookie Preferences modal.
     • Strictly Necessary Cookies - the description that displays in this cookie category in the Cookie Preferences modal.
     • Functional Cookies – the description that displays in this cookie category in the Cookie Preferences modal.
     • Analytical and Performance Cookies – the description that displays in this cookie category in the Cookie Preferences modal.
     • Add Cookie Category to add one custom category
   Note: You can update the labels for these cookie categories using the User Interface Text tool.

   Note:

   Candidates can select the cookie categories they want to consent to. The Strictly Necessary Cookies category is always active.

6. Click Preview to see how the cookie consent message will be displayed.
7. Click Publish site.

What to do next

Open the Widgets tab, and configure the look and feel of the modals.

Note:

Once a candidate accepts or declines cookies, the cookie consent modal isn't presented to them again until they clear their browser cookie history. However, you can add a link to cookie preferences in either the header or footer to provide candidates with a way to change their preferences without having to clear their cookie history.

Add the cookie preferences as links within custom content pages.

Configure Third-Party or Custom Cookies

You can use custom JavaScript to enable third-party integrations that store cookies in any category. The executions can be controlled based on a candidate’s preference using a variable given for each category.

Standard cookies used by Recruiting are added directly when the respective cookie category is selected by the candidate. Use following category variables to control the cookies from third-party applications that are added by custom JavaScript.

• Functional Cookies: vFunctionalCookies
• Analytical and Performance Cookies: vAnalyticalPerformanceCookies
• Custom cookie category: vCustomCookies

Custom Cookie Category

You can add one custom cookie category with the desired name and description to control the cookies that doesn’t fit in the default categories. Add a condition in the custom JavaScript to execute the script to enable custom cookie category functionalities only when vCustomCookies=true.

Other Cookie Categories

If you're adding any functionalities using custom JavaScript that store cookies of either functional analytical and performance types, then those script executions can be controlled to run based on a candidate’s preference. Add the condition in the scripts to execute when vFunctionalCookies=true or vAnalyticalPerformanceCookies=true respectively.

Cookie Consent Feature Behavior with Different Configurations

There are different ways to configure cookie consent feature with or without cookie specific categories and behavior would be as follows:

1. Essential cookies or Strictly Necessary cookies will always be stored irrespective of whether cookie consent feature is enabled or not.
2. Non essential cookies that include Functional, Analytical and Performance, and Custom cookies will work like this:
   1. When cookie consent feature is disabled, non essential cookies will be stored by default.
   2. When cookie consent feature is enabled without cookie category preferences then candidate will not see the cookie categories on the cookie banner and will have two choices.
      • Accept all cookies: When candidate accepts cookies then all cookies essential and non essential cookies will be stored.
      • Decline all cookies: When candidate declines cookies then only essential cookies will be stored.
      • Decline button not configured: If decline button isn't configured, then candidate will have no other choice than accepting cookies.
   3. When cookie consent feature is enabled with cookie category preferences then the candidate will have following choices:
      • Accept all cookies: When candidate accepts cookies then all cookies essential and non essential cookies will be stored.
      • Decline all cookies: When candidate declines cookies then only essential cookies will be stored.
      • Accept specific category cookies: When candidate accepts specific category cookies for example accepts Functional cookies and declines Analytical cookie then only essential cookies and functional cookies will be stored.