1. Implementing Recruiting
  2. Save Draft Job Applications

Save Draft Job Applications

When external candidates create draft job applications, they receive a notification and they can access the saved draft application using a direct link.

Here's how it works:

  • The candidate job application is automatically saved when the candidate identifier (email address or phone number) and legal disclaimer consent are provided. The data is saved every 10 seconds. A candidate can drop off from the application process and start over when ready, without losing any data.
  • The candidate receives an email or SMS notification as soon as a draft job application is saved. A first notification is sent after 60 minutes of candidate inactivity. A second notification is sent 3 days after the last save of the draft application. Both notifications are only sent once for a draft to avoid spamming the candidate.
  • The candidate can access the draft job application using the URL provided in the notification, by accessing their candidate self service, or by starting to apply for the job again.
  • If the candidate doesn't interact with the draft job application for 30 days, the application is automatically removed.
  • If a candidate profile is updated after a draft job application was saved, the draft job application will be updated with the candidate profile data. Note that changing the date of birth doesn't update the draft job application.
  • Recruiters and hiring managers can't view draft job applications.

To notify candidates about their saved draft job applications, you need to run the Send Draft Application Reminder Notifications and Automatically Confirm Applications scheduled process. When the process is run, the following notifications are sent to candidates so they're aware that drafts job applications were saved. These notifications are available in the Recruiting Content Library:

  • Saved Draft Application Notification

  • Saved Draft Application Reminder

Note:

Any changes affecting an active apply flow might impact data saved in a job application. Draft data might have been saved for a candidate and the candidate won't be able to edit it when coming back to the flow.