Create Interview Slots

If you created an interview schedule of type Candidate Managed, you need to create interview slots. You use interview slots to define the date, time, duration, and interviewers of the interview.

1. On the Job Requisitions page, open a job requisition.
2. Click the Interviews tab.
3. On the Interview Schedules page, click the schedule you just created.
4. Click Add.
5. Complete the fields in the Interview Details section.
   1. Click the Calendar icon and select the days when the interview will take place.
   2. Enter the start time and end time of the interview.
      The Start Time and End Time fields show your time zone, based on your regional preference setting. You can select a different time zone. Upon saving the interview time slots, you'll see the slots in the interview schedule based on your time zone. Candidates will see the slots converted to their time zone when scheduling their interviews and when interviews are scheduled on their behalf.
   3. Enter the interview meeting duration.
   4. Enter the number of candidates. For details see, Define Number of Seats Available per Interview Slots.
   5. Complete the fields in each section. For details, see Create an Interview Schedule.
6. Click Save and Close.
   Note: There are situations where the user who creates the interview slot or interview is considered as the interview organizer and therefore considered as not available for other interviews at this same time. However, there are situations where this isn't the case:

   • Recruiting is set up to allow double booking of interviewers. In this situation, the user is still the organizer, but the application won’t check the user’s availability. For details, see Configure Double Booking of Interviewers.
   • The Microsoft 365 Calendar integration is enabled and the access type is set to Single User. When Single User is selected, users can create interviews without receiving a Microsoft 365 calendar event for this interview. The interview creator receives a calendar event only if the interview creator is also an interviewer. This means the user creating the slot or interview isn't considered as being part of the interview, unless the user is also added as an interviewer. For details, see Enable Microsoft 365 Calendar Integration in Interviews.
   • The Microsoft 365 Calendar integration is enabled and the access type is set to All Users, the slot or interview is set to use Teams or Zoom integration, and a user is selected as being the meeting host. In this situation, the meeting host can be selected when creating the slot or interview. The user selected as the meeting host is also the organizer. So, unless the user creating the slot or interview is selected as the meeting host, this user isn't considered as being part of the interview.