Position

A position indicates the type of work offered in a requisition. For example, an administrative assistant, a technical writer, a translator, an editor are all positions within the Documentation department. Positions are mainly used by large organizations for head count planning and management.

Positions are imported from a Human Resource Management System (HRMS) in Recruiting via the integration service. Positions cannot be created nor edited by system administrators.

Positions appear in the Recruiting Administration menu, under Position List once the setting Enable Position is enabled.

Position in the Create Requisition Assistant Tool

The Position field can be configured to appear in the Create Requisition Assistant tool when recruiters create requisitions. For that, the "Enable Position" and the "Select a Position when creating Requisitions (if concept of Position is activated)" settings must be enabled, and the Position field must be made available in Recruiting (Configuration > Recruiting Administration > Fields > Requisition). When a recruiter creates a requisition, the list of positions displayed depends on the recruiter's permissions. If the recruiter can create requisitions without any restriction, then all compatible positions are displayed and available. If the user's permission is limited to template-linked positions, then only those are displayed. Note that in prior releases, the Create Requisition Assistant tool would display either the Requisition Template selector or the Position selector because positions were linked to requisition templates.

Position in Requisitions and Offers

The Position field can be configured to appear in requisitions and offers. For that, the Position field must be made available in Recruiting for requisitions (Configuration > Recruiting Administration > Fields > Requisition) and for offers (Configuration > Recruiting Administration > Fields > Offer), and the Position field must be added to the requisition file (Configuration > Recruiting Administration > File Configuration> user-defined Files) and the offer form (Configuration > Recruiting Administration > Fields > Offer Field Layout). When the Position field appears in a requisition, the recruiter, when creating an offer for that requisition, can copy the value originating from the requisition or select a different value. A different position can be selected for each offer within a same requisition. When a candidate is hired, the position included in the offer can be exported to the HRMS system for a New Hire record to be created.

Note: The Position OLF has priority over the Position Template OLF.

Position Settings and Permissions

The table shows settings for Position.

Setting	Description	Default Value	Location
Enable Position	Activates the concept of position throughout the system and allows the auto-filling of requisitions based on position information.	No	Configuration > [Recruiting] Settings
Select a Position when creating Requisitions (if concept of Position is activated)	Determines if the user can select a position when creating a requisition and where the concept of position is activated.	Yes	Configuration > [Recruiting] Settings

The table shows permission for positions.

Permission	Constraint	Location
Create Requisition	Only from a requisition template or template-linked position (all requisition types, except contingent) • Only from a requisition template or template-linked position (contingent recruitment)	Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Requisitions