1Get Started
Get Started
About Social Sourcing and This Guide
Site Mode, Site Preference and Login Data
Site modes and site preferences allow you to configure for what purpose your site will be used and what populations will be using it. The login data and options presented to users are dependent upon these site modes and preferences.
Site Mode and Site Preference
The site mode can be set to function as:
Job Site and Referral (Recommended)
-
Does not display the Sign Up and Sign In buttons.
-
Displays the My Profile and My Submissions buttons.
-
Does not allow external candidates to automatically share on their social networks. The are able to copy a link and send it in an email or manually post it in their social networks.
Referral Only - a site for internal users to use the job sharing and referral features.
-
Displays Sign Up and Sign In buttons.
-
Forces the idea of an account and logging in.
-
Allows sharing of jobs on social networks.
-
Does not display the My Profile and My Submissions buttons.
Job Site Only - a job site for external candidates to look for jobs, apply, and review their profile and submissions.
-
Does not display the Sign Up and Sign In buttons.
-
Displays the My Profile and My Submissions buttons.
-
Does not allow external candidates to automatically share on their social networks. The are able to copy a link and send it in an email or manually post it in their social networks.
-
employee_only - an internal employee job site.
-
alumni_only - an alumni job site.
-
hybrid - both of the above.
Setting | |
---|---|
Name | Location |
Site Mode | [Sourcing] Administrator login > [Home Page] Settings (Name) > Configuration > Site Builder > Edit Site Settings > General |
Site Preference | [Sourcing] Administrator login > [Home Page] Settings (Name) > Configuration > Company > Application |
Login Data
In Job Site and Referral and Job Site Only modes, the candidate does not create a login. A minimum set of data is requested of the candidate in hopes of limiting the number of drop-offs. If the candidate decides to subscribe to Job Alerts we only request their name, email and job category and location interests. When the candidate applies to a job a login must be created on the Career Section. This login allows the candidates to access their applications, review and edit their profile, access messaging, offers and tasks, if relevant. Once logged into the Career Section the candidate can navigate between the job search engine and the Career Section using the My Profile and My Submissions buttons.
Direct Apply (Recommended)
The Direct Apply feature set is recommended as it offers jobseekers direct access from the Job Details page on Sourcing to the authentication page on the Career Section. This is accomplished by selecting the OTAC_17.4 View Type.
-
Eliminates friction during the application process as the candidates are sent directly to the Career Section without any intermediate step to collect data.
-
Uses data in Recruiting to underpin Analytics in Sourcing for all job submissions and referral ownership.
-
Uses data and configurations in Recruiting to determine eligibility of referrals.
-
Recruiting Center users are informed as to which referrals are the result of social job promotion by employees.
-
Eliminates the need for Image Beacon configuration in application flows.
With the OTAC_17.4 View Type enabled, intermediary data collection by Sourcing ceases. Analytics in Sourcing is now populated with more authentic and accurate data from Recruiting. The OTAC_17.4 configuration supersedes the Capture Identification from Applicants setting, i.e. the OTAC_17.4 View Type makes this data collection screen obsolete.
-
The referrer is associated to the referred candidate.
-
A tracking event on the job submission displays, “Employee Job Promotion” indicating this is a passive referral.
- Click Configuration.
- Click Jobs.
- In the Apply section, click on the pencil icon next to the View Type field.
- Select OTAC_17.4.
- Save.
Hide Apply Modal from Recognized Users
A setting, Capture Identification from Applicants, allows Administrators to hide the apply modal from recognized users.
-
Users that access the site from a campaign or Job Alert email.
-
Users that are logged in with username/password.
-
Users that have a cookie on their device from a previous session which is connected to a user record within 3 months.
Always – The apply modal will display to all users.
Only from unrecognized users – The apply modal will only display to unrecognized users.
Email Confirmed Sign Up
Enables you to require users to confirm their email address as part of the sign up process for job alerts and new user accounts. This helps to ensure that the Talent Community in Sourcing contains only email-confirmed users. Malicious users or users created through bots or human error will be removed.
Users are sent an email with a personalized link. Following that link confirms that this user is the owner of that email address. Sign up confirmation emails are sent immediately after the email is confirmed. The setting, Delete Unregistered Users, allows you to require email confirmation, but not force the purge of those candidates who do not confirm their accounts. If this setting is enabled, unconfirmed accounts will be deleted after a 24-hour period. Users with unconfirmed email addresses cannot use the Forgot Password function; instead, the email which allows them to confirm their account is resent.
Users created in Sourcing through data synchronization with Recruiting do not need to confirm their accounts.
When the Email Confirmed Sign Up setting is off, all new users who sign up will be marked as email-confirmed. When the Email Confirmed Sign Up setting is on, all new users who sign up through the UI will be marked as email-unconfirmed. This applies to users who sign up for job alerts and those who sign up for a new user account. Users who are unconfirmed will receive an email from Sourcing with a personalized link. They must click that link to confirm their email address. Users who sign up are not authenticated into a session. Users who are created in Sourcing through data synchronization with Recruiting are always marked as email-confirmed independent of the value of the setting; this includes employees as well as users created in Sourcing.
The email status and user status displays in User Management for Administrators to help Administrators understand why a user may not be receiving emails.
Some considerations:
-
At upgrade, all preexisting users in the application will be marked as email-confirmed.
- Customers with the Email Confirmed Sign Up setting enabled will upgrade to the Delete Unregistered Users setting enabled, while customers with the Email Confirmed Sign Up setting disabled will upgrade to the Delete Unregistered Users setting disabled. New Customers will have both the Email Confirmed Sign Up and Delete Unregistered Users settings enabled by default.
-
This feature is supported on both the View Type otac_17.4 (Direct Apply) and the legacy View Type taleo_14b (Apply Modal).
Languages
Sourcing is available to customers in several supported languages. The default language, and language activation for your organization's implementation, are configured by an Administrator. Individual language preference can be set by each individual user.
Sourcing automatically presents the Sourcing site in the users expected language using their browser language. This allows users to experience Sourcing in their expected language without having to change the language. Sourcing loads into the user’s browser and is able to identify the language configured for that browser. If that language is an active locale in Sourcing then the system is able to show Sourcing in that language. If the browser’s language is not an active locale in Sourcing, the system will then show Sourcing in its configured Default Locale. If there is no Default Locale configured, Sourcing is presented in English-US.
All supported language translations are loaded into the system as a default. Language locale configuration for Administrators provides the means to set a default language locale, and the active locales available to users of the application. The Administrator can add or remove locales from the active list. At least one active language locale must be selected, the same one as the default. The Default Locale cannot be removed from the list until another language is set as the default and made active.
Supported languages must be configured by an Administrator before language preferences can be selected by end-users. Depending upon the configuration, all or a subset of the supported languages may be available to users. Users can set their language preferences during registration, and with their user settings.
Supported Languages and Locales
Sourcing supports the following languages:
-
Czech
-
English - US
-
English - UK
-
Finnish
-
French
-
French - Canada
-
German
-
Hungarian
-
Italian
-
Japanese
-
Korean
-
Netherlands - Dutch
-
Norwegian
-
Polish
-
Portuguese
-
Portuguese - Brazil
-
Romanian
-
Russian
-
Simplified Chinese
-
Slovak
-
Spanish
-
Swedish
-
Taiwanese
-
Thai
-
Turkish
Language Locales
English
English (United Kingdom)
Francais
Francais (France)
Deutsch
Espanol
Portugues
Portugues (Brasil)
Italiano
Nederlands
Polski
Svenska
Pyccknn (Russian)
Chinese (labeled in its alphabet)
Japanese (labeled in its alphabet)
Korean (labeled in its alphabet)
Taiwanese (labeled in its alphabet)
Thai (labeled in its alphabet)
-
Norsk
-
Suomi
-
Cestina
-
Turkce
-
Magyar
-
Romana
-
Slovencina
Multilingual Capabilities
Sourcing provides extensive multilingual capabilities. With the many languages that Sourcing supports, users experience:
-
Automatic detection of the browser language.
-
The ability to easily switch the language being used using the Language Toggle at the top of each page.
-
The ability for candidates to filter jobs by their selected language.
-
The ability to create site content and branding in multiple languages.
-
The ability to read all job descriptions in all languages in which they are published using the Language Toggle on the top of the page.
-
Preloaded languages; Administrators can activate languages as content is ready.
OTAC Job Feed API for Multilingual Jobs
As part of the OTAC Job Feed API, job requisition translations are brought over to Sourcing.
Language Configuration and Settings
Sourcing language-related configurations and user settings are listed in the following table.
Language Configuration, Setting or Function | ||
---|---|---|
Name | Description | Location |
Active Locales | Administrators can control the active languages for the Sourcing application from the list of supported locales. The default setting is English. If a different locale is selected, it will become the default locale (and associated language). | [Sourcing] Administrator login >[Home page] Settings (Name) > Configuration > Company > Application |
Default Locales | Administrators can control the default locale/language for the Sourcing application. The default setting is English. If changed, the language selected will be the default language. | [Sourcing] Administrator login > [Home page] Settings (Name) > Configuration > Company > Application |
Choose Locales in Registration | Administrators can control the display of the Locale field when a user is registering on Sourcing. It is Off by default. Turning it On adds Locale to the user registration page. | [Sourcing] Administrator login > [Home page] Settings (Name) > Configuration > Users > [Registration] |
Choose Locales in User Settings | Administrators can control the display of the Language/Locale field in user settings. It is On by default, allowing users to set their preferred language on their Settings page. | [Sourcing] Administrator login > [Home page] Settings (Name) > Configuration > Users > [User Settings] |
Language/Locale | End-users can choose their preferred language/locale to view Sourcing in that language. If a user selects a language, the application will be localized to that language. All dictionary tags of the application will be translated for the users, with the exception of job descriptions from a job scrape. | [Sourcing] Administrator or other user login > [Home page] Settings (Name) > Settings > User Info |
Job Language Indicator (Globe icon) | When multiple languages are used for a job requisition, a Globe icon is displayed. A user can hover their mouse over the icon to display the languages activated for the requisition. When only one language is used for a requisition, the name of the language is displayed and there is no Globe icon. | [Sourcing] Administrator or other user login > [Home page] Jobs |
TE Supported Languages
The languages supported for Oracle Taleo Enterprise Edition products as well as specific features are listed below. For details regarding language availability for Oracle Learn Cloud and Oracle Taleo Business Edition, see the documentation for those products.
Scheduling Center: All listed languages are supported except Portuguese (Portugal).
Assessment: All listed languages are supported except Indonesian (Bahasa).
OBIEE: All listed languages are supported except Indonesian (Bahasa), Lithuanian, Malaysian (Malay), Serbian, Slovenian.
Resume Parsing: Resume parsing is delivered using a third party partner service. The functionalities are deliveredas is. Customers needing additional or different resume parsing capabilities should explore partner services.
Language | Locale | Recruiting and Onboarding | Performance | Mobile | Sourcing | Resume Parsing |
---|---|---|---|---|---|---|
Bulgarian | bg | Available | Available | |||
Simplified Chinese | zh_CN | Available | Available | Available | Available | |
Traditional Chinese | zh_TW | Available | Available | Available | Available | |
Croatian | hr | Available | Available | |||
Czech | cs | Available | Available | Available | ||
Danish | da | Available | Available | |||
Dutch | nl | Available | Available | Available | Available | Limited |
English | en | Available | Available | Available | Available | Supported |
English (U.K.) | en_GB | Available | Available | Available | Available | Supported |
Finnish | fi | Available | Available | Available | ||
French (Canada) | fr | Available | Available | Available | Limited | |
French (France) | fr_FR | Available | Available | Available | Available | Limited |
German | de | Available | Available | Available | Available | Limited |
Greek | el | Available | Available | |||
Hungarian | hu | Available | Available | Available | ||
Italian | it | Available | Available | Available | Available | Limited |
Indonesian (Bahasa)* | in | Available | Available | Available | ||
Japanese | ja | Available | Available | Available | Available | |
Korean | ko | Available | Available | Available | Available | |
Lithuanian* | lt | Available | Available | |||
Malaysian (Malay)* | ms | Available | Available | |||
Norwegian | no | Available | Available | Available | ||
Polish | pl | Available | Available | Available | Available | |
Portuguese (Brazil) | pt_BR | Available | Available | Available | Available | Limited |
Portuguese (Portugal)* | pt | Available | Available | Available | ||
Romanian | ro | Available | Available | Available | ||
Russian | ru | Available | Available | Available | Available | |
Serbian* | sr (sh) | Available | Available | |||
Slovak | sk | Available | Available | Available | ||
Slovenian* | sl | Available | Available | |||
Spanish (Worldwide) | es | Available | Available | Available | Available | Limited |
Swedish | sv | Available | Available | Available | Available | |
Thai | th | Available | Available | Available | ||
Turkish | tr | Available | Available | Available |
Social Sourcing Configuration Basics
User Accounts
A user account is needed for administrator, recruiter and front-end users of Sourcing to log into the application through the Portal page.
Front-End User accounts are allowed when the Site Mode is set to Referrals. They are created when a potential user (e.g., employee or alumni) clicks the Sign Up button from the Portal page and completes the registration process.
Recruiter accounts are set up when an administrator sends an Invitation to Recruiter email to a potential recruiter, and the recruiter follows the link in the email and completes the registration process.
Administrator accounts are set up by Oracle. To perform configuration, branding and integration work on your organization's Sourcing zone, submit a service request to Oracle to have Administrator role privileges assigned to you.
The Email Domains configuration setting enables a check of a user's login email address against your organization's email domains to verify whether the user is an employee.
The Choose Relationship configuration setting requires registrants to select their relationship to the company during the registration process.
If Choose Relationship is enabled, the Employee Number Validation configuration setting requires registrants to input their Employee Number when selecting an Employee relationship.
If the Partially Log in Trusted Referrers configuration setting is enabled, employees who are trusted referrers, and are navigating in from recruiter emails, get partially logged in as likely users. This allows them to access Sourcing to refer a candidate without signing in, and still get referral credit.
Employees can sign in through Twitter, Facebook or LinkedIn, and access Sourcing without the need for a separate login and password.
Configuration
Configuration settings affecting user accounts are listed in the following table.
Settings | |
---|---|
Name | Location |
Invite a Recruiter | [Sourcing] Administrator login > Configuration > Users > Recruiters |
Email Domains | [Sourcing] Administrator login > Configuration > Company > Company URLs |
Choose Relationship | [Sourcing] Administrator login > Configuration > Users > Registration |
Employee Number Validation | [Sourcing] Administrator login > Configuration > Users > Registration |
Partially Log In the Likely User | [Sourcing] Administrator login > Configuration > Users > Login |
User Settings
Use the Settings area to update your user account information and personal settings, connected social channels, Jo Alerts, privacy settings and more. Depending upon your role, you may also have access to functions such as Invite a Recruiter, Manage My Channels and Sign Out.
-
Configuration
-
Settings
-
Invite a Recruiter
-
Manage My Channels
-
Sign Out
Settings
-
Unique Link
-
Job Alerts
User Info
Interests
Password Reset
Social Networks
Email Job Alerts
Privacy
The Unique Link section displays your referral link, which you can send to friends and other potential candidates via email or social network(s). You can copy the full URL and share it; or you can click Get Short Link, copy the short URL and send that to friends and candidates. (Short URLs allow otherwise long web addresses to be referred to in a Twitter tweet, for example.) If a candidate uses your link to search for a job posting and start an application via Sourcing, you will automatically be listed as the referrer.
The User Info section displays your current user information, if any. Update your information by entering free text or using the dropdown menus in the fields provided. In the Language/Locale and Timezone fields you can select your country and timezone. Selecting a locale will allow you to view Sourcing in the language associated with that particular country. No updates to your account will be made until you click the Save User Info button.
Use the Interests section to tailor the jobs that are sent to you by entering your Interests, Locations and Companies. Click on the fields to view and select options in a dropdown selection list. Save your changes. Based upon your selections, Sourcing will include jobs relevant to your interests each time it generates an automated email to you.
Use Password Reset when you know your password but want to change it. To change your login credentials type in your current password, then enter and confirm a new password. Save your changes.
Administrators must enter their own password to manage the password of another user.
Use Social Networks to enter and update any Facebook, Twitter or LinkedIn accounts that you want connected with your Sourcing user account. To connect a new social channel, click Connect next to the desired social channel icon. This opens a modal from which you can authorize the connection. Click Disconnect for any currently connected social channel to rescind authorization for the connection with Sourcing.
Use Email Job Alerts to choose whether or not to receive email Job Alerts from the system. Click the checkbox to receive email Job Alerts and clear it to opt out. If you opt in, you can receive Job Alerts at the email address tied to your account or another preferred email address. Save your changes.
Use Privacy to choose whether or not you want your account to appear in the Activity Feed and the Top Referrers section. Select the checkbox to allow publishing of your activity to the Activity Feed and Top Referrers section. Clear the checkbox to opt out. Save your changes.
On the Settings page you can also view the Top Referrers and Activity Feed boxes.
Invite a Recruiter
Administrators can use this feature to open a modal from which you can invite a colleague to sign up for Sourcing. Enter an email address, click Send, and the system will generate an invitation email. Your colleague will be able to click a link in the email to register for a Sourcing account with recruiter privileges.
Manage My Channels
Use the Manage My Channels link to open the page of the same name. From this page you can manage your connected social channels (e.g., Facebook, Twitter, Linked or Weibo).
Sign Out
The Sign Out feature is for a logged in user to end their session and log them out of Sourcing.
User Information Maintenance
Several enhancements have been made to allow Administrators to view registered users and to maintain those users.
Administrators can use the Edit Users feature to search for users and then view or update their user profiles and settings, or delete users entirely.
-
Enter search criteria in the keyword search to search for specific users, then select Find Users.
-
Click on the name of the user in the search results to bring up the user's profile and settings.
-
Click on the Trash Can icon to delete the user. A warning message will be given to confirm deletion.
The following role level security permissions have been implemented to be sure that only the appropriate roles are able to edit and delete users:
-
Recruiter Administrators and Partners cannot edit or delete Sourcing Administrators (SM Admin) or Oracle Consulting Services (OCS) users.
-
The OCS role cannot edit or delete the SM Admin role.
-
Recruiter Administrators and Partners cannot change any users role to an SM Admin or an OCS user.
-
OCS users cannot change any users role to an SM Admin role.
Synchronized User Delete
Change Logs
-
Config Element - the element within the Configuration that was modified.
-
User Name - the login name of the user that made the change.
-
Old Value - what the value was prior to the change.
-
New Value - what the value was changed to.
-
Site - the name of the site that the change was made in.
-
Date Changed - the date and time that the change was made.
By default, Sourcing displays only the changes made within the last hour, 20 per page. If no changes occurred within the last hour, the Change Log will be blank. Users can search for changes either by selecting the hour, day or week links, or by entering a specific date range. The Old Value and New Value display areas are limited to 20 characters. If the changes are longer than that, a View changes link displays that allows users to drill into the change details.