Original Submission Medium and Latest Submission Medium
Recruiting Center users can see which medium was used to submit information about a candidate initially and which medium was used most recently.
Submissions for a job can be entered into the system in a number of ways: candidates can apply through a "standard" or mobile career section; candidate submissions can also be submitted by way of an agency, a referral, or a match performed in the Recruiting Center. The candidates are later invited to visit the career section to complete the application workflow.
The Recruiting Center displays in the Profile section of the candidate file, two fields for medium. The first one indicates the medium used when the candidate submission was submitted the first time; the second field indicates the medium used for the most recent submission. The Original Submission Medium is read-only. The Latest Submission Medium field is updated automatically when a submission is updated using a medium that is different from the one last used. Recruiting Center users can manually indicate the most recent medium used by making a selection from the corresponding list. The list contains the following choices: Agency, Email, External Import, Fax, Import, Internet Mining, Matched to Job, Online, Online Mobile, Phone, Referral, Resume, Staffing Station, Talent Exchange.
The list of values in both the Original Submission Medium and Latest Submission Medium include the following changes:
External Import: A new value created to support future functionality for creating submissions from candidate information imported from external systems.
Online Mobile: A new value associated with candidates who use a mobile career section.
Referral: A new value associated with candidates created through an employee referral.
Resume: The "Paper Resume" value, a term used prior to 14B, was renamed "Resume".
Staffing Station: Though unavailable for selection in the Create Candidate process because the Staffing Station is no longer offered, "Staffing Station" is still available for selection in the candidate file in edit mode. If the submission medium of a candidate was "Staffing Station" before migration, this value is retained for that candidate.
Talent Exchange: Though unavailable for selection in the Create Candidate process because the Talent Exchange no longer exists, "Talent Exchange" is still available for selection in the candidate file in edit mode. If the submission medium of a candidate was "Talent Exchange" before migration, this value is retained for that candidate.
Recruiting administrators can configure Candidate Selection Workflow (CSW) auto-progression rules such that when the original or latest submission medium takes on a specific value, the submission advances automatically to a different step and/or status. This is best explained by an example. Suppose an organization wanted Recruiting Center users to consider candidates for a phone screening interview only after the candidates had submitted a fully completed submission that included an e-Signature. Original submissions that typically contain rudimentary information could originate, for example, from matches performed by Recruiting Center users, from the recommendations of friends, or from candidates who applied through mobile career sections. The Original Submission Medium value would be Matched to Job, Referral and Online Mobile respectively. In all of these cases, the candidates would receive an email message requesting them to visit the organization's "standard" career section and complete their submission. When the candidates provided a complete submission including an e-Signature, the value of the Latest Submission Medium would be changed automatically to Online. Suppose that the organization had configured a CSW such that candidates whose submission medium was Online were advanced automatically to the Phone screen step and Under consideration status. This would ensure that the candidates at the phone screening step in the CSW had submitted complete submissions. See the "Configuration" subsection later in this section.
Recruiting Center users can configure list formats to include the Original Submission Medium and Latest Submission Medium in candidate lists.
Configuration
While the system determines the value of the Original Submission Medium field for each submission, both the system and Recruiting Center users can set the value of the Latest Submission Medium.
| Field Name | Location |
|---|---|
| Original Submission Medium | Recruiting Center > Candidates > (click candidate name) > Job Submission tab > Profile |
| Latest Submission Medium | Recruiting Center > Candidates > (click candidate name) > Job Submission tab > Profile |
As mentioned earlier, Recruiting administrators can configure Career Section Workflows such that candidates can be advanced automatically to a new step and/or status based on the value of the original submission medium or the latest one. Note the three new options: Online Mobile, Referral and External Import.