Sending Candidate Submission Status Updates to USAJOBS
This feature permits Recruiting to send candidate submission status updates to USAJOBS so that candidates are kept informed of the status of their submissions on the USAJOBS Web site.
Once candidates have applied through USAJOBS, they have access to an Application Status page on the USAJOBS Web site where they can view the status of their submissions. As candidates move through the various steps and statuses of the candidate selection workflow, status update notifications are sent to USAJOBS and the Application Status page displays up-to-date information.
It is possible to send status updates to USAJOBS based on the following events:
Submission Created: A status update is sent to USAJOBS the first time candidates click the Save and Continue button while creating a submission.
Submission Completed: A status update is sent to USAJOBS when candidates click the Submit button to complete their submission.
Submission Changes: A status update is sent to USAJOBS when candidates reach a specific workflow/step/status combination in Recruiting. When the bypass action is used to change a step/status, updates are not sent to USAJOBS even if the action was mapped to a USAJOBS status.
Once a status update has been sent to USAJOBS and the status is updated on USAJOBS, an event is added in the Recruiting Center, on the candidate file History tab. It may take a few minutes for the status update to be sent to USAJOBS and for the history event to be displayed.
Configuration
In the Status Update section of the Sourcing page, system administrators can view the list of current status mappings and invalid mappings (mappings for which the workflow, step or status no longer exists.), remove mappings and create new ones. When creating a status mapping, system administrators have to map Recruiting statuses to USAJOBS statuses. The configuration of the status mapping is done in the Candidate Sourcing module (Configuration > [Recruiting] Administration > [Integration] Candidate Sourcing).
| Announcement Cancelled (3423) | Ineligible - "Who May Apply" Requirements Not Met (9006) | Multiple Grades/Status/Agencies – Minimum Qualifications Requirements Not Met (11316) |
| Applicant Declined Appointment (11112) | Ineligible - Application Incomplete (9008) | Multiple Grades/Status/Agencies – Not Referred/Not Among the Top Candidates (11538) |
| Application Incomplete (3419) | Minimum Qualification Requirements Met (11312) | Multiple Grades/Status/Agencies – Not Selected (11319) |
| Application Received (3420) | Minimum Qualification Requirements Not Met (9007) | Multiple Grades/Status/Agencies – Selected (11320) |
| Application Status Not Available (11542) | Multiple Grades/Status/Agencies – Announcement Cancelled (11321) | Not Referred/Not Among the Top Candidates (11537) |
| Application Withdrawn (3417) | Multiple Grades/Status/Agencies – Applicant Declined Appointment (11322) | Not Selected (3425) |
| Eligible - Application Not Referred to Selecting Official (9005) | Multiple Grades/Status/Agencies – Eligible-Application Not Referred to Selecting Official (11313) | Resume Received (3418) |
| Eligible - Application Referred to Selecting Official (3422) | Multiple Grades/Status/Agencies – Eligible-Application Referred to Selecting Official (11314) | Reviewing Applications (9004) |
| Eligible – Referred for Structured Interview (11539) | Multiple Grades/Status/Agencies – Ineligible – Application Incomplete (11318) | Selected (3426) |
| Eligible – Referred to Next Step in Selection Process (11540) | Multiple Grades/Status/Agencies – Ineligible – "Who May Apply" Requirements Not Met (11315) | |
| Hired (11541) | Multiple Grades/Status/Agencies – Minimum Qualifications Requirements Met (11317) |