Creating a Duplicate Check Condition
A duplicate check condition is created to find duplicate candidates in the database.
By default, the following duplicate check condition is provided:
First Name AND Last Name AND Phone Numbers OR Email Address OR Social Security Number
To create a duplicate check, standard fields, user-defined fields, and operators are used.
Standard Fields | User-defined Fields | Operators |
---|---|---|
Address (Line 1) | To use a user-defined field, the field must be made available as a search criterion by selecting the Candidate Search option in the user-defined field properties (Recruiting Administration > Fields > Show User-defined Fields > Edit Field Availability). Note that once a user-defined field is being used in the duplicate check condition, it cannot be deleted from the Fields list nor can it be made unavailable for the candidate search. | AND |
Address (Line 2) | OR | |
City | ( | |
Date of Birth | ) | |
Email Address | ||
First Name | ||
Last Name | ||
Phone Numbers | ||
Place of Residence | ||
Social Security Number | ||
Zip/Postal Code |
Note: The Email Address field is useful only for customers
not enforcing email uniqueness (Configuration > [Recruiting] Settings
> Email Uniqueness). It is a best practice to use email uniqueness
to prevent duplicate entries rather than trying to merge duplicates
during the review process.
If the condition has been modified,
clicking Reset restores the default.In the example below, the following candidates would be displayed in the results list if the default condition was used.
Condition=First Name AND Last Name AND Phone Numbers OR Email Address OR Social Security Number
First Name | Last Name | Phone Number | Email Address | Social Security Number | Is this a Duplicate File? |
---|---|---|---|---|---|
Denis | Smith | 111 234-5678 | dsmith@gmail.com | 123 456 789 | Yes |
Denis | Smith | 111 234-5678 | dsmith@gmail.com | Yes | |
Denis | Smith | 111 234-5678 | dsmith@hotmail.com | Yes | |
Denis | Smith | 111 234-1234 | dsmith@gmail.com | No |