Automatic Candidate Pooling
The Automatic Candidate Pooling feature allows customers to add autopooling criteria to a requisition or requisition template to find candidates in the database who are available and qualified for a job. Managers can then access the autopool results with a single click.
The Automatic Candidate Pooling feature is typically used in decentralized hiring environments, for example in high volume retail and hourly hiring where managers may have to quickly identify candidates on their own without the assistance of recruiters.
For the Automatic Candidate Pooling feature to be available, the feature must be enabled by the system administrator and autopooling criteria must have been added in the requisition.
Once autopooling criteria have been defined and enabled, the system will automatically generate a list of candidates matching the criteria anytime on demand. This list of candidates is accessible in the job-specific candidate list by clicking Autopooled Candidates. The user then has the ability to:
View candidate files.
Match candidates to the current job opening (candidates are moved from the autopool results list to the requisition-specific candidate list, and they can then be moved along the workflow like any other candidate).
Match candidates to the current job opening and reject them in a single action (which will remove undesired candidates from continuing to appear in the candidate pool for this requisition; note that by default this option is disabled).
Filter the list of candidates using quick filters.
Sort the list of candidates by clicking a column heading.
The list format used to display the automatic candidate pooling results is the List of automatically pooled candidates list format.
The autopooled candidate list can display 20 candidates per page.
The information displayed on a candidate will vary depending on the security levels set for candidates files:
| User Type Permission | Location |
|---|---|
| Security level for external candidates (in view mode) | Configuration > [SmartOrg] Administration > User Types > Recruiting > Candidates |
| Security level for internal candidates (in view mode) | Configuration > [SmartOrg] Administration > User Types > Recruiting > Candidates |