Calendar Role

A calendar role is the right of a user to perform a task in the Scheduling Center.

Calendar roles are granted to users by a Scheduling Center Administrator or by a user granted the Create calendars and access Scheduling Center user type permission when the calendar is created or by the Calendar Owner or an Administer Calendars user. The role a user is granted is for a specific calendar. Before a role can be granted to a user, the user must first be granted access to the Scheduling Center by a Recruiting Center system administrator. The users must try (but will not succeed) at least once to connect to the Scheduling Center for the to be able to grant them a role. A user will only be able to successfully connect to the Scheduling Center once he/she has been granted a Calendar Role.

A Calendar Owner, an Administer Calendars, and an Administrator can grant the following types of Calendar Roles:

The table shows calendar role types.

Calendar Role Type	Description
Read-Only	A Read-Only user can only view information in the Scheduling Center. Information available is: calendars calendar roles timeslots The Read-Only user can access the system to track candidate attendance to interviews. A user is granted a Read-Only role by an Administrator, a Calendar Owner, or an Administer Calendars user in the Scheduling Center for a specific calendar. The same user can have different roles for different calendars.
Mark Arrived/No Show	A Mark Arrived/No Show user can only indicate if a candidate has arrived or not for an appointment. The Scheduling Center has a level of access which allows a user to read data in the system and to record whether candidates arrived for their appointments or were “no-shows.” These users may be greeters or reception desk workers who are employed by the recruiting company. A user that has been granted a Mark Arrived/No Show role has all the permissions of a read-only user and can also mark in the calendar if a candidate has arrived to an interview or if he/she did not show up. A user is granted a Mark Arrived/No Show role by an Administrator, a Calendar Owner, or an Administer Calendars user in the Scheduling Center. The same user can have different permissions for different calendars.
Schedule Appointments	A Schedule Appointments user can manage appointments and decline invitations on behalf of a candidate. The Scheduling Center has a Schedule Appointments level of access which allows a user to: decline an invitation schedule an appointment on behalf of a candidate reschedule an appointment on behalf of a candidate cancel an appointment on behalf of a candidate A user that has been granted a Schedule Appointments role has all the permissions of a Read-Only and Mark Arrived/No Show user. A user is granted a Schedule Appointments role by an Administrator, a Calendar Owner, or an Administer Calendars user in the Scheduling Center. To manage appointments on behalf of a candidate, the user granted a Schedule Appointments permission must have access to the Recruiting Center for a specific calendar. For the self-service integration type, to be able to manage appointments on behalf of a candidate, the candidate must first log in to Scheduling Center via the initial invitation email to activate communication between Scheduling Center and Recruiting Center. For the proctored integration type, the user can manage the appointments of the candidate, even if the candidate did not log into a Career Section. The same user can have different permissions for different calendars.
Manage Timeslots	A Manage Timeslots user can manage timeslots, days and the number of appointments available per timeslots. The Scheduling Center has a Manage Timeslots level of access which allows a user to: lock and unlock days delete timeslots in a calendar set the number of appointments available per timeslots A user that has been granted a Manage Timeslots role has all the permissions of a Read-Only, Mark Arrived/No show and Schedule Appointments user. A user is granted a Manage Timeslots role by an Administrator, a Calendar Owner or an Administer Calendars user in the Scheduling Center. The same user can have different permissions for different calendars.
Administer Calendars	An Administer Calendars user has all permissions for a specific calendar. An Administer Calendars user has managing rights for a specific calendar, that is: edit the calendar manage timeslots manage days grant and revoke calendar roles to other users An Administer Calendars user cannot create calendars, revoke the rights of a Calendar Owner or of an Administrator. A user is granted the Administer Calendars role by an Administrator or a Calendar Owner in the Scheduling Center.

Ownership of a calendar can only be granted and revoked by a Scheduling Center Administrator.

Roles are granted for a specific calendar. For example, a user may have a Read-Only calendar role for one calendar and an Administer Calendars role for another calendar.