Mentors for New Hires
A mentoring process can be automated to help welcome and assimilate new hires.
New hire mentoring programs formally pair the new hire with more experienced employees to help the new hire obtain information, get advice and learn the company culture. Studies show that new employees who are paired with a mentor are twice as likely to remain in the job and are more productive quicker than those who do not receive mentorships.
The new hire can also be paired with another new hire or a peer to encourage communication and provide camaraderie.
Mentoring is also used to prepare new or veteran employees for leadership or executive roles.
Creating Forms to Assign Mentors
The Onboarding (Transitions) administrator can use the following variables to create mentor forms on which the assignee can provide information to associate a specific mentor to each new hire. Taleo Connect can be used to import the desired mentor information that corresponds to each new hire's running process.
MentorEmail
MentorFirstName
MentorInitial
MentorLastName
MentorPrefix
MentorSuffix
MentorTitle
Assigning a Mentor to a New Hire
A form must be assigned to some HR person (or Taleo Connect) who knows the intentions of the organization. Only after the right mentor information has been entered into the system, then email or form(s) can be shown to the new hire about their mentor, and any email(s) can be sent to the mentor him/herself.
Mentors do not have to be first entered as users in the Oracle Taleo Enterprise Edition system, as Hiring Managers or Recruiters are entered. They can be anyone within the organization or anyone desired at all. Users can use mentor variables to assign a mentor to each new hire. These variables are found in the User-defined form editor category of “Requisition Owners.”
Using Mentor Variables in Forms, PDFs, and Correspondence
The information that has been entered for each new hire can now be used just like any information about them or the process. The name or title or e-mail address of the mentor can be displayed on forms or PDFs, or can be used to e-mail the new hire to introduce their new mentor.
Because mentors might not be in the system, the Onboarding (Transitions) administrator cannot directly assign tasks to them.
Mentors Can Get Email but No Tasks
Because mentors do not need to be Oracle Taleo Enterprise Edition users in the system, it is not possible for the Onboarding (Transitions) administrator to assign any tasks to them. Only users in SmartOrg and roles can be step/task assignees. However, email messages can be configured to be sent to mentors when appropriate. This is done by adding the Mentor email variable on message templates, on the To, CC, or BCC lines. However, because tasks cannot be assigned directly to mentors, please note that there must be a different assignee in addition. In other words, when the Onboarding (Transitions) administrator creates the step during implementation, a regular SmartOrg user must be designated as the task assignee. This person will also receive the correspondence, in addition to the mentor who was listed on the Message Template recipient line.