Electronic Signature on a PDF

The Onboarding (Transitions) administrator can configure and insert electronic signature fields into a PDF document to display information about signatures that were successfully captured on onboarding forms.

PDF documents can be created by the Onboarding (Transitions) administrator to display any type of information that has been gathered in the Oracle Taleo Enterprise Edition system, including displaying specific information about electronic signatures that have been successfully captured on forms that precede the PDF in each candidate/new hire's Onboarding (Transitions) process. The Esignature[Number]FullName, Esignature[Number]Date and Esignature[Number]IPAddress fields are available for inclusion in the PDF. Once entered on the PDF, custom formatting can be applied to these fields using Adobe Professional. For example, the Esignature[Number]FullName field can be displayed in dark blue italics to simulate an ink signature while the rest of the PDF's text can be black.

A PDF with an E-Signature can be displayed in the Onboarding (Transitions) Center and in the career section within any Onboarding (Transitions) Task. If the user's E-Signature was valid when submitted, then the Esignature[Number]FullName field will display the first name and last name of the signer, not the actual value they entered. If added to the form, the Esignature[Number]Date field will display the timestamp of successful submission of the form. If the submission attempt was not successful, then any user who can view this PDF will see both fields as empty. An assignee can make several unsuccessful attempts to submit a form with invalid data in the Esignature field. These unsuccessful attempts are recorded and the form does not get completed. If after one or more unsuccessful attempts the PDF (or any other form or message template that uses these fields) is viewed, the fields will be null.