1. Implementing Recruiting
  2. Element Deactivation for Recruiting

Element Deactivation for Recruiting

Over time, customers might need to deactivate or reactivate certain Organization-Location-Job Field elements in SmartOrg to ensure that the foundation data structure reflects changes to their business process structure.

Reports mention whether the status of an Organization-Location-Job Field element is Active or Inactive. In addition, if you deactivate Organization-Location-Job Field elements, they are no longer displayed in the Recruiting Center but if elements or users are part of requisitions, templates, questions, tasks, candidates, etc. and the elements or users are deactivated afterward, that information is retained for reporting purposes.

If a parent Organization, Location, or Job Field element is deactivated or reactivated, all child elements are updated to have the same state as the parent element.

If an Organization-Location-Job Field element is part of a record (e.g., requisition or candidate file) and the element is deactivated, the system continues to display the element in the record. The Organization-Location-Job Field element is not displayed, however, in Organization-Location-Job Field selectors (e.g., Location Selector) if a user creates a new record or edits an existing one. Recruiting Center users can delete a deactivated Organization-Location-Job Field element from an existing record.

Deactivation is available via Taleo Connect Client (TCC). This can be done by changing the status of the Organization-Location-Job Field element.

Taleo Connect Client Impact

Deactivation is available via Taleo Connect Client (TCC).

Web Services Impact

Deactivation is available via Taleo Connect Client (TCC).

Career Section Impact

  • If an Organization-Location-Job Field element is part of a candidate's profile and the element is deactivated, the system continues to display the element in the profile. Candidates cannot add a deactivated Organization-Location-Job Field element to their profile.

  • A candidate cannot add a deactivated Organization-Location-Job Field element to a new search.

  • A candidate cannot add a deactivated Organization-Location-Job Field element to a saved search.

  • If the candidate runs a saved search that includes a deactivated Organization-Location-Job Field element, the search uses the next higher active Organization-Location-Job Field element; if there is no parent element, the criteria is excluded from the search.

  • If a saved search contains a deactivated Organization-Location-Job Field element, the search uses the closest active parent element. The deactivated Organization-Location-Job Field element is ignored if no parent element exists.

Recruiting Center Impacts

Functionality Impact
Advanced search

A deactivated Organization-Location-Job Field element can be included in search criteria. This enables the user to retrieve candidates whose candidate file includes an Organization-Location-Job Field element that has since been deactivated.
If a saved search includes an Organization-Location-Job Field element that has since been deactivated, the element remains part of the search strategy and the search results. The element remains a search criterion if the search is repeated.
Candidate File If an Organization-Location-Job Field element is deactivated, it continues to be displayed in a candidate file.
A deactivated Organization-Location-Job Field element is no longer displayed if the Profile tab is edited. This is recorded in the History tab.
If a user creates a candidate file or a candidate creates a profile, deactivated Organization-Location-Job Field elements are displayed in the Organization-Location-Job Field Selector windows.

A deactivated Organization-Location-Job Field element has no effect on source tracking contextualization.
A deactivated Organization-Location-Job Field element has no effect on LUDS selection contextualization.
Candidate Match

A deactivated Organization-Location-Job Field element is not displayed.
Correspondence

The system continues to use deactivated Organization-Location-Job Field elements for contextualization of template.
Offers (Competitive/Expectation) If a Job is selected, it continues to be displayed if it is deactivated afterward.
If a Job is selected, and the Job element is later deactivated, and a user then attempts to edit the Job, the deactivated Job continues to be displayed and can be edited.
If a Job is deactivated, it is no longer displayed in the Selector window.
Prescreening and Disqualification Questions

Prescreening questions and disqualification questions retain their association with deactivated Organization-Location-Job Field elements.

A deactivated Organization-Location-Job Field element is not displayed.
Questions associated with a deactivated Organization-Location-Job Field element are only displayed if the user selects an element and then selects Show all questions.
Questions keep their Active status even if the associated Organization-Location-Job Field element has been deactivated.
Requisition Templates

Requisitions and templates retain their association with deactivated Organization-Location-Job Field elements.

A deactivated Organization-Location-Job Field element is not displayed.

Requisitions associated to a deactivated Organization-Location-Job Field element are only displayed if they are associated with other Organization-Location-Job Field elements whose status is Active. For example, a Location element has been deactivated but the corresponding Job Field and/or Organization elements have an Active status.

When editing requisitions and templates that contain a deactivated Organization-Location-Job Field element, the requisitions retain their Active status.

If users edit the requisition, this action does not affect the requisition's association with the deactivated Organization-Location-Job Field element.
When editing requisitions and templates that contain a deactivated Organization-Location-Job Field element, the deactivated Organization-Location-Job Field element is not displayed in the Organization-Location-Job Field Selector windows (e.g.: Location Selector).
When creating a requisition or a template, a deactivated Organization-Location-Job Field element is not displayed.
When creating a requisition or a template, a deactivated Organization-Location-Job Field element is not displayed in Organization-Location-Job Field Selector windows (e.g.: Location Selector).

When duplicating a requisition or a template, a deactivated Organization-Location-Job Field element is not displayed in Organization-Location-Job Field Selector windows (e.g.: Location Selector).
Competencies Competencies associated with a deactivated Organization-Location-Job Field element are only displayed if the user selects an element and then selects Show all questions.
Competencies retain their association with deactivated Organization-Location-Job Field elements.
Competencies keep their Active status even if the associated Organization-Location-Job Field element has been deactivated.

A deactivated Organization-Location-Job Field element is not displayed.
Candidate Creation (Capture Resume) When selecting a requisition, a deactivated Organization-Location-Job Field is not displayed.
When selecting a requisition, the requisition can be selected based on deactivated Organization-Location-Job Field's next highest active parent element.
When creating an Organization-Location-Job Field block, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
When editing an Organization-Location-Job Field block, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window
When editing an Organization-Location-Job Field, an update is logged on the History tab.
In source tracking, a deactivated Organization-Location-Job Field has no impact on source tracking contextualization.
In Personal Information LUDS, a deactivated Organization-Location-Job Field has no impact on element contextualization.

Configuration Impact

Feature Impact
Agency In view mode, an agency that has a deactivated Organization-Location-Job Field is displayed and the Organization-Location-Job Field value is displayed.
In edit mode, a deactivated Organization-Location-Job Field is displayed and can be saved.
When adding an agency, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Agent In view mode, an agency that has a deactivated Organization-Location-Job Field is displayed and the Organization-Location-Job Field value is displayed.

In edit mode, a deactivated Organization-Location-Job Field is displayed and can be saved.
When adding an agent, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Automated Task In view mode, tasks that include a deactivated Organization-Location-Job Field are displayed and the Organization-Location-Job Field value is displayed.
In edit mode, a deactivated Organization-Location-Job Field is displayed and can be saved.
When adding a task A deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Candidate Selection Workflow In view mode, a deactivated Organization-Location-Job Field is not displayed but is displayed on the Display Context tab.
In edit mode, a candidate selection workflow can be "resaved" with Organization-Location-Job Field if unchanged.
When adding a candidate selection workflow, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Career Section Diversity Forms In view mode, a deactivated Organization-Location-Job Field is displayed.
In edit mode, a deactivated Organization-Location-Job Field is displayed and can be saved anew.
When adding a form, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Career Section - Job Search Filter In view mode, a deactivated Organization-Location-Job Field is displayed.
When adding a search filter, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Career Section Organization- Location-Job Field Associations In view mode, a deactivated Organization-Location-Job Field is displayed.
When adding an association, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Career Section Statements In view mode, a deactivated Organization-Location-Job Field is displayed.
In edit mode, a deactivated Organization-Location-Job Field is displayed and the statement can be "resaved" and activated if the Organization-Location-Job Field element has not been edited.
When adding a statement, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Career Section - URL builder In view mode, a deactivated Organization-Location-Job Field is displayed.
In edit mode, a deactivated Organization-Location-Job Field is displayed and can be saved anew.
When creating an URL, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Correspondence In view mode, a deactivated Organization-Location-Job Field is not displayed.
In view mode, templates can be retrieved under the next highest parent element of the deactivated Organization-Location-Job Field.
In edit mode, a deactivated Organization-Location-Job Field is displayed and can be saved.
When adding correspondence, deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Custom Large Selection Elements When editing large selection elements, a deactivated Organization-Location-Job Field is not displayed in drop-down lists and the value is lost if the user clicks Save. Only the next highest active parent is displayed in drop-down lists. contextualization.
When adding a custom large selection, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Source Tracking In view mode, a deactivated Organization-Location-Job Field is not displayed.
In edit mode, a deactivated Organization-Location-Job Field is displayed in the Properties section.
In edit mode, a source tracking configuration can be edited and "resaved" if the Organization-Location-Job Field has not been edited.
When adding a source, a deactivated Organization-Location-Job Field is not displayed in the Organization-Location-Job Field Selector window.
Attention: When deactivating Organization-Location-Job Field (OLF) elements, there are certain behaviors that are important to note. There are some areas where the deactivated elements will still appear for the system administrator when using the Configuration module. If this is a concern, customers should refrain from deactivating OLF elements until this changes.It is important to note that the system does effectively hide where appropriate deactivated OLF elements from both candidates and Recruiting Center users.Specifically, system administrators can still associate (either via an add or edit action) content with deactivated OLF elements and can still see deactivated OLF elements in the system administrator OLF tree views in the following areas within Configuration:In addition, the following tree views within Configuration will still show deactivated OLF elements: