User Group
A user group is a group of people who need to have access to the same information for example, a group of people who works on the same requisitions.
User groups are used in Recruiting, Performance, and Reporting and Analytics.
The creation of groups typically simplifies the work of an organization because each group has access only to the information that its members need.
One group, called the Main Group, is created by default for all users within an organization. The Main Group's Organization- Location-Job Field structure cannot be modified.
The creation of user groups by system administrators involves:
Defining a name for the group.
Selecting users belonging to the group.
Defining the coverage areas of the group to specify the product areas to which the group has access, that is selecting domains and sub-domains and linking them to organizations, locations and job fields.
For Reporting, group creation also involves:
Creating a folder in Business Objects.
Selecting groups that have the reporting domain tied to it to define who gets access to the reports within that folder.
Special rules regarding user groups:
Users should be removed from the Main Group after being added to a specific group.
To gain access to elements associated to a particular group, users must belong to that group.
It is possible to delete a group only if all its members belong to at least one other group.
It is not possible to delete a group if a user is associated to this group.
It is not possible to delete a group if elements (such as requisitions) remain associated to the group.
If a user is removed from a group and the user owns one or more element (such as requisitions) associated with this group, the elements will appear in red in the system (for example, in the requisition list) to indicate that there is a conflict.
System administrators have the ability to assign a default user group to newly created users. The Default User Groups setting, available under the General Configuration settings, can be used to indicate which user group new users will be automatically assigned. The default user group is automatically assigned only when no user group was manually assigned during the user account creation process. When the setting value is left empty, no default user group is assigned when creating new users. See Assigning a Default User Group.