Onboarding (Transitions) Settings
The following table presents settings specific to Onboarding (Transitions) and that are available via the Settings feature in the Onboarding (Transitions) Administration menu.
| Onboarding (Transitions) Setting | Description | Security Level | Default Value |
|---|---|---|---|
| Antivirus Timeout | Maximum time taken by the antivirus to perform a virus check. | Private | 5000 Milliseconds |
| Antivirus Zone URL | URL address of the virus checker. | Private | |
| Automatically Delete Old Onboarding (Transitions) Processes | Automatically executes a permanent deletion of Onboarding (Transitions)
processes completed or canceled at least X days ago. All tasks in
these processes will also be deleted. Ongoing processes will be ignored
and excluded from permanent, automatic deletions. The automatic delete process will run twice per month (unless customers change the value to 0). Setting is enabled by default for new and existing customers. For new customers, the default value is set to 2 years (730 days). For existing customers, the default value is set to 5 years (1825 days). System administrators can modify the default value or disable the automatic deletion completely by changing the value to 0. |
Public | 730 |
| Contact Information | Indicates which contact to display in Onboarding
(Transitions). The "contact" for a process is the person who is available
to answer questions for candidates/new hires. The contact's phone
number and email address can be configured to display in content pages,
message templates, user-defined forms and PDFs. There are 5 choices regarding whose information can be displayed: Recruiter, Recruiter Assistant, Hiring Manager, Hiring Manager Assistant, and Process Owner. Remember that the Process Owner might be configured to be a specific user or a functional role with context-sensitive assignees depending on the OLF of each requisition. Therefore, this contact information can be specifically tailored for new hires. |
Public | Process Owner |
| Details Link for Processes | Enables the Details link in the General Information section of the Process page (which is available in the Onboarding (Transitions) Center). Enter the code of the desired form in the Value field. | Public | |
| Email Address for Onboarding (Transitions) Process | Before an Onboarding (Transitions) process can be started for a candidate/employee, an email address must be associated with the candidate/employee in the database. This is the case even if the process is configured such that no notifications or reminders are sent to the individual. If no value is provided for this setting, no Onboarding (Transitions) process can be started for candidates for whom there is no email address. If a value is provided for this setting, the value is reproduced in the “Personal Email Address” and “Correspondence Email” fields in the SmartOrg user account of every candidate who lacks an email address. The value is not reproduced where candidates already have an SmartOrg user account with an email address). | ||
| eSignature Timestamp Display Property | Controls whether all E-Signature dates are displayed with the
exact time that the signature was captured. The date is always formatted
using a default short date style. The time is displayed using Greenwich
Mean Time (GMT) timezone format. If the organization is spread across time zones, it is better to have an "absolute" time shown on the E-Signatures when displayed back on read-only forms or PDFs. If the organization is localized or consolidated in one time zone, it might be more suitable to omit the time entirely when displaying E-Signature dates. |
Public | Date |
| From Address | Email address used in the "From" field when an email reminder or notification is sent out to an assignee or recipient. | Public | |
| From Address Alias Level | Alias associated with the email address used in the "From" field, when an email reminder or notification is sent to an assignee or recipient. | Public | |
| Image in PIT Snapshot | Determine whether the image information need to be included in the PIT snapshot. | Public | No |
| Learn Integration URL | This is the URL the new hires/employees will use to access their learning page. When the new hires/employees click the E-Learning variable on their assigned user-defined form, they are sent to the destination specified in this setting to access their learning program. | Private | |
| Mail Server | Mail server name. | Private | |
| Maximum Batch Print Size | Batch printing of PDF documents enables Onboarding (Transitions) users to select PDF files associated with a candidate or employee involved in a process and print them as a single document. This setting enables administrators to set the maximum size (in megabytes) of the combined document. The maximum size suggested is 15 megabytes. | Private | 0 |
| Maximum Size for File-based Documents | Onboarding (Transitions) administrators can set the maximum size of file-based documents that they can upload to the system. The default value is also the largest possible value: 10 Mb. The value can be set from 1 Kb up to 10 Mb. This setting is independent of the "Attached File Maximum Size" setting ([General Configuration] Settings) that applies to other Oracle Taleo Enterprise Edition products. | Protected | 10 (Mb) |
| Onboarding (Transitions) Single Image Maximum Size | Determines the maximum size (in kilobytes) of any
image in Onboarding (Transitions). Graphics can be uploaded to be
hosted in the Taleo zone, including .jpg, .gif, and .png types. Images must have been first uploaded by the Onboarding (Transitions) administrator. These small hosted images can be used in content pages, user-defined forms, and message templates. |
Protected | 20 |
| Onboarding (Transitions) Total Image Size | Determines the maximum size (in megabytes) of the sum of all images in Onboarding (Transitions). There is no limit on the number of images hosted in a zone; this setting governs the total size of all the images taken together. | Protected | 25 |
| Process Initiated Filter Maximum Days | Defines the maximum number of days on which it is possible to filter using the Process Initiated filter. High values in this setting may impact performance for users in the Onboarding Center. | Protected | 365 |
| Working Days | List of working days. Working Days configures which days of the week are counted when calculating task due dates and notification trigger times. Select all 7 days of the week if the organization prefers not to omit weekends in these calculations. This setting is shared by both Onboarding (Transitions) and Taleo Performance. Updates to the setting in one product will also update the setting in the other product. | Public | Monday, Tuesday, Wednesday, Thursday, Friday. |
General Configuration Settings
The following configuration settings apply to multiple Oracle Taleo Enterprise Edition products including Onboarding (Transitions).
| Other Settings | |||
|---|---|---|---|
| Setting Name | Description | Security Level | Default Value |
| Attached File Maximum Number | The maximum number of file attachments per entity record allowed. | Protected | 10 |
| Attached File Maximum Size | The maximum size of a file attachment (in bytes) allowed. | Protected | 1048576 |