Documents
The Documents section of the Career Section Administration menu stores PDF files loaded into the Taleo system.
The PDF document includes fields and questions already configured. That alone, however, is not enough for application flows to be able to use the document. The fields and questions still need to be connected to fields and a diversity question using the Field Binding capability. In turn, when the document is presented to candidates via a Documents block in Career Section application flows, candidates populate the data fields in this document. Documents cannot be used for other purposes such as data output. The only documents available are two instances of the Voluntary Self-Identification of Disability (Exp. 31-01-2020) form. Customers can neither modify the documents, nor upload additional documents. The Documents block can only exist on its own as a page; it cannot be on a page with other blocks.
Documents work in a complementary fashion with the Diversity block in an application flow; they do not replace it. The Career Section administrator can associate the document with a Diversity form. This enables the administrator to then associate questions on the document with questions on the Diversity form. This action also ensures that the questions on the document are not displayed a second time on the Diversity block in the application flow, even though the questions are included in the configuration of that Diversity form. The Documents block in an application flow will inherit the location contextualization from the associated Diversity form. Because the functionality is only relevant for a United States-specific document provided in the Taleo system, the associated Diversity form will be contextualized to the United States. As such, the Documents block will only be displayed to candidates who are applying for requisitions whose locations are in the United States.
System administrators bind the fields on the form with the corresponding Diversity answers and candidate user-defined fields in the Taleo system. Administrators can configure the form such that it is displayed to candidates as part of a profile submission or job-specific application flow. The supplied forms are available in English only, and will render in English on application flows in other languages. Because administrators bind the data fields to preexisting Diversity questions in the Taleo system, reports referencing Diversity questions should not require any changes to accommodate this feature.
When the document is presented to candidates in the career section, the width of the document is modified automatically so it does not exceed the width of the content window thereby avoiding horizontal scrolling. The size of the content window is determined by the customer's branding file or other web design constraints. The candidate has a "View Actual Size" option to render the document in the size of the original PDF.
Infrastructure is in place to track the documents and the data submitted each time a document is submitted by candidates. Future features may use this link.
The Documents block in the application flow is compatible with the "Diversity Question Answer Masking" feature. If masking is enabled, the responses are not displayed on the Summary page of the submission. If candidates return to edit a form or there is data from past submissions, the information is not displayed on the form. Finally, masking extends to two user-defined fields, full name and date.