Creating a Duplicate Check Condition

A duplicate check condition is created to find duplicate candidates in the database.

By default, the following duplicate check condition is provided:

First Name AND Last Name AND Phone Numbers OR Email Address OR Social Security Number

To create a duplicate check, standard fields, user-defined fields, and operators are used.

Standard Fields	User-defined Fields	Operators
Address (Line 1)	To use a user-defined field, the field must be made available as a search criterion by selecting the Candidate Search option in the user-defined field properties (Recruiting Administration > Fields > Show User-defined Fields > Edit Field Availability). Note that once a user-defined field is being used in the duplicate check condition, it cannot be deleted from the Fields list nor can it be made unavailable for the candidate search.	AND
Address (Line 2)		OR
City		(
Date of Birth		)
Email Address
First Name
Last Name
Phone Numbers
Place of Residence
Social Security Number
Zip/Postal Code

Note: The Email Address field is useful only for customers not enforcing email uniqueness (Configuration > [Recruiting] Settings > Email Uniqueness). It is a best practice to use email uniqueness to prevent duplicate entries rather than trying to merge duplicates during the review process.

If the condition has been modified, clicking Reset restores the default.

In the example below, the following candidates would be displayed in the results list if the default condition was used.

Condition=First Name AND Last Name AND Phone Numbers OR Email Address OR Social Security Number

First Name	Last Name	Phone Number	Email Address	Social Security Number	Is this a Duplicate File?
Denis	Smith	111 234-5678	[e-mail]	123 456 789	Yes
Denis	Smith	111 234-5678	[e-mail]		Yes
Denis	Smith	111 234-5678	[e-mail]		Yes
Denis	Smith	111 234-1234	[e-mail]		No