Adding the Work Shift Availability Grid in a Merge Form

Before you start

Adobe Acrobat Professional is required to insert variables.

For a list of variables used in the work shift availability grid, see Work Shift Availability Variables.

This procedure may differ according to the Adobe Acrobat Professional version being used. Also note that the Adobe LiveCycle Designer software cannot be used to insert token field names. To update a form created with Adobe LiveCycle Designer, you must first print the form to create a regular PDF file, and then edit the new PDF file from within Adobe Acrobat.

Here's what to do

1. In the list of variables available for the work shift availability, copy the desired variable.
   For example, {SHIFT_GRID_DAY1_PER1}.
2. Using Adobe Acrobat Professional, open a PDF form.
3. If you want the Work Shift Availability Grid to present availability using Yes or No text:
   1. In the Tools menu, select Advanced Editing, then Text Field Tool.
   2. Draw a box using your cursor. The Text Field Properties window appears.
   3. In the Text Field Properties window, under the General tab, paste the variable in the Name field.
   4. Enter any other information, such as a tooltip or if the field is required.
   5. Click Close.
4. If you want the Work Shift Availability Grid to present availability using checkmarks (a checkmark indicating that the user is available for a shift, no checkmark indicating that the user is not available):
   1. In the Tools menu, select Advanced Editing, then Radio Button Tool.
   2. Draw a box using your cursor. The Radio Button Properties window appears.
   3. In the General tab, paste the variable in the Name field.
   4. In the Appearance tab, set the Fill Color to white, and the Border Color to No color.
   5. In the Options tab, set the Button Style to Check and select the option "Button is checked by default".
   6. Click Close.