Creating an Exportable Status

Before you start

To configure exportable statuses, the system administrator must have the Access Administration permission (Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Administration).

Configuration > [Recruiting] Administration > Integration > Exportable Statuses

Here's what to do

1. Click Create.
2. Provide a name for the external system.
   The external system name can contain alpha characters (a to z, A to Z), numeric characters (0 to 9), underscores, and hyphens. It cannot contain spaces. This name will need to be specified in the integration script when asking for an export.
3. Select a workflow, a step and a status.
4. Click Save.

Results:

The exportable status appears in the list. When candidate submissions reach the specified combination, the external system makes an export query to Taleo, which will only export candidate submissions having reached the specified combination.

In the list of exportable statuses, invalid combinations are identified in red. For example, if an exportable status is defined on a status that no longer exists, this exportable status will be displayed in red.

The integration service looks in the candidate submissions history and only exports submissions having reached the configured workflow/step/status combination within the given time frame. Submissions are exported even if they are not currently at the workflow/step/status; they only need to have reached it at some point in the given time frame.

Every change to an exportable status is recorded in the History section, making it possible to determine what was the configuration at a given point in time.