Message Template - Permissions and Settings
The following permissions and settings are used to configure message templates and correspondence.
| User Type Permission | Location |
|---|---|
| Access Correspondence Manager configuration | Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Administration |
| Send correspondence (using the Send Correspondence action) | Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Candidates |
| Send correspondence (while changing the status of a candidate in a workflow) | Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Candidates |
| Customize messages before sending (using the Send Correspondence action) | Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Candidates |
| Customize messages before sending (while changing the status of a candidate in a workflow) | Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Candidates |
| Send messages created from scratch (using the Send Correspondence action) | Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Candidates |
| Send messages created from scratch (while changing the status of a candidate in a workflow) | Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Candidates |
| View confidential messages | Configuration > [SmartOrg] Administration > [Users] User Types > Recruiting > Candidates |
| Allow users to attach documents in message templates | Configuration > [SmartOrg] Administration > [Users] User Types > Configuration > Security Management |
| Setting | Description | Default Value | Location |
|---|---|---|---|
| Correspondence Manager Search Order | When two or more message templates are equally relevant, select the nearest match based on order specified here. | By Job, By Location, By Organization | Configuration > [Recruiting] Settings |
| Display "Reply To" Field | Indicates whether or not to display the "Reply To" field. | No | Configuration > [Recruiting] Settings |
| Email Attachment Extension | Used to specify the extensions to be used for email attachments (0=No Attachment, 1=HTML, 2=HTM, 3=HTML+HTM, 4=HTM+HTML). | 1=HTML | Configuration > [Recruiting] Settings |
| Email Type Sent to Users | Determines the type of email type sent to users of Recruiting Center (HTML or plain text). | HTML | Configuration > [Recruiting] Settings |
| Sender Email Address | Default email address used in the system-generated emails sent to the users. | Configuration > [Recruiting] Settings | |
| Sender Email Address Alias | Name assigned to the email sender. Aliases are multilingual, but if no value is provided in a given language, the English value is used by default. | Configuration > [Recruiting] Settings | |
| Bcc address in Correspondence Manager | Email address added to the Bcc field of all Recruiting, Career Section and Onboarding (Transitions) emails sent through the Correspondence Manager. | Configuration > [Configuration] Settings | |
| Attached File Maximum Number | The maximum number of file attachments per entity record allowed. | 10 | Configuration > [Configuration] Settings |
| Attached File Maximum Size | Maximum size of a file attachment (in bytes) allowed. | 1 Mb | Configuration > [Configuration] Settings |