Replacing Calendars

If there are many redundant and under utilized calendars in your database, you can reduce the number of calendars in use to allow the unnecessary calendars to be deleted. You can reassign activities or resources from one calendar to another quickly and easily. After the replacement, you can view, print and download a list of items that were reassigned.

To replace a calendar:

1. On the Navigation Menu, expand Administration and click Enterprise Data.
2. On the Enterprise Data page, either:
   • Expand Global and click Global Calendars.
   • Expand Project and click Project Calendars.
   • Expand Resource and click Resource Calendars.
3. On the Global Calendars, Project Calendars, or Resource Calendars page click the Used By tab.
4. On the Used By tab:
   1. Expand Activities and Resources.

      Note:

      Activities are grouped by project. To select individual activities, expand the projects to which they belong.

   2. Select the activities and resources to which you want to assign a different calendar.
   3. Click Context then select Assign Global Calendar, Assign Project Calendar, or Assign Resource Calendar.

      Note:

      You can only replace resource assignments on shared resource calendars.

5. In the Select Replacement Global Calendar, Select Replacement Project Calendar, or Select Replacement Resource Calendar dialog box:
   1. If you want to create a new calendar, select Add Calendar, then in the Add New Calendar area:
      1. In the Calendar Name field, enter a name for the new calendar.
      2. Optionally, enter some text into the Select Calendar to Copy field and select a calendar type then select Search.
      3. Select a calendar to copy.
      4. Click Select.
   2. Select a calendar to assign to the selected activities and resources.
   3. Click Assign.