Updating the Progress of Activities Using Email Statusing Service

If Email Statusing Service is configured at your organization, you can request a list of your assigned activities using email. Then, you can reply with your status updates.

To update your status using email:

  1. Log into the email account uniquely associated with your P6 user account.
  2. Create a new email to send to the Email Statusing Service address provided to you by your P6 administrator.
  3. Request a list of activities from P6 by specifying the Email Statusing Service Activity Filter OptionsEmail Statusing Service Activity Filter Options in the subject line using the format:

    <Activity Status> <Time Frame, optional> <Project, optional>

    Send the email.

  4. When you get the list of your assignments as a message in your inbox, open it.
  5. (Optional) To update the status of only a single activity:
    1. Click on the Update this activity link.
    2. In the resulting form, enter your updates.
    3. Click Send.

      Note:

      To save time, try to update the status of all your activities at the same time. If your email application does not support inline email editing in your reply message, use the Update this activity step for each activity.

  6. To update the status of one or more activities at the same time, click Reply.
  7. In the reply message:
    1. Enter your status updates using the approved formatting.

      Note:

      • To avoid potential errors, delete the original value in its entirety before entering an updated value.
      • If the same activity is listed twice in your activity list, you are assigned as a resource to this activity and you are also either assigned as the activity owner or you are assigned a Team Member work distribution filter that is capturing the same activity. Update only one of the two activities per email update. If you need to update both activities, request another activities list and then update the second activity.
    2. Click Send.

A confirmation message will be sent to you after your updates have been processed.

Note:

If you need assistance with the options, syntax, or required formatting of these messages, send an email message with only the word "Help" or a question mark in the subject line to receive more detailed instructions.