The Source Of GL Accounts On Financial Transactions
The following table lists the major financial events, their standard accounting, and the source of distribution codes used to derive the GL accounts sent to your general ledger.
Financial event
GL Accounting
Source Of Distribution Code
Create a normal utility bill segment.
Bill Segment FT Algorithm is Payoff Amt = Bill Amt / Current Amt = Amt Due
Debit: A/R
SA Type
Credit: Revenue / Taxes Payable
Calculation Rule
Create a bill for company usage.
Bill Segment FT Algorithm is Payoff Amt = 0 / Current Amt = 0
Debit: Company Usage Expense
SA Type
Credit: Revenue / Taxes Payable
Calculation Rule
Create a bill for charity.
Bill Segment FT Algorithm is Payoff Amt=0 / Current Amt = Bill Amt
N/A - charity bills have no effect in the GL
N/A
N/A
N/A
Create a payment segment for a normal utility service agreement
Debit: Cash
Bank Account on the Tender Source of the Tender Control for the Payment Segment's Tender.
Credit: A/R
SA Type
Create a payment segment for a charitable contribution service agreement
Debit: Cash
Bank Account on the Tender Source of the Tender Control for the Payment Segment's Tender.
Credit: Charity Payable
SA Type
Create a payment segment for auto-pay at bill completion time
Debit: Cash
Bank Account on the Tender Source on the Auto-pay Route Type of the Auto-pay Source.
Credit: A/R
SA Type
Canceling a payment
Debit: A/R
SA Type
Credit: Cash
Bank Account specified by the user on the cancel tender page. Note that this defaults to the original tender's bank account.
Create an adjustment to levy a charge
Debit: A/R
SA Type
Credit: Revenue
Adjustment Type
The bottom line is as follows:
• If a bill segment has a financial effect, the distribution code to debit comes from the distribution code on the SA Type, the distribution code to credit comes from the calculation rule(s) used to calculate the bill segment.
• Payment segments always have a financial effect; the distribution code to debit comes from the bank account on the tender source of the tender control of the tender, the distribution code to credit comes from the SA type.
• If an adjustment has a financial effect, the distribution code to debit and credit comes from the SA type and adjustment type. If the adjustment is positive (i.e., the customer owes your organization more money), the distribution code to debit comes from the SA type; the distribution code to credit comes from the adjustment type. Vice versa if the adjustment is negative.