Integration Overview
This section provides an overview of Oracle Human Capital Management Cloud absence integration to Oracle Utilities Work and Asset Cloud Service (Employee Unavailability). It focuses on integration requirements and the business standpoint of the functionality.
• Sync absence from Oracle Human Capital Management Cloud to Oracle Utilities Work and Asset Cloud system for employees
Oracle Cloud Absences Integration to Oracle Utilities Work and Asset Cloud provides the features to satisfy the following basic business needs.
This seamless integration between Oracle Human Capital Management Cloud and Oracle Utilities Work and Asset Cloud helps to have the same Employee absence across both platforms.
The integration will support Bulk upload and incremental updates to Oracle Utilities Work and Asset Cloud Service.
Design
The scope of the absence integration is bulk data (initial) and incrementally based on the following approach. Bulk data is part of initial run and changes are synchronized using the incremental flow (changes/new/updated).
• External Leave Details (Sick, Vacation, and so on) are integrated to Oracle Utilities Work and Asset Cloud system. This type of leave would mean the employee is not available to assign an activity in Oracle Utilities Work and Asset Cloud Service.
Internal Absence details are handled in Oracle Utilities Work and Asset Cloud Service: Training, Meeting, and more.
Oracle Human Capital Management Cloud passes the completed leaves in case an employee applies in the system after taking leave. Example: An employee returning after a sick day can also apply for leave which will be sent to Oracle Utilities Work and Asset Cloud Service.
Filter selection while data extract:
• Level 1: Filter for Employee and Employee Unavailability extract will be the same, based on Legal Entity.
• For Bulk and Incremental “Approved (Scheduled and In progress)” absence status would be filtered.
• The status will need to be mapped in DVM with the Oracle Utilities Work and Asset Cloud corresponding status.
When an employee applies for leave in Oracle Human Capital Management Cloud, the system generates a Unique Absence ID for the record. Incremental will capture new Absence and also record changed for existing approved absence data.
Bulk Upload
Oracle HCM Absence Data (Bulk)
Bulk Absence data will be interfaced from Oracle Human Capital Management Cloud to Oracle Utilities Work and Asset Cloud so that the Oracle Utilities Work and Asset Cloud Service team can plan and assign the tasks accordingly to the employee/workers.
Incremental Update
Oracle HCM Incremental (Delta)/Changes
Incremental Absence data is be interfaced form Oracle Human Capital Management Cloud to Oracle Utilities Work and Asset Cloud so that the Oracle Utilities Work and Asset Cloud Service team can plan and assign the tasks accordingly to the employee/workers.
The incremental update will use same extract used for bulk but with different parameter to interface the delta data based on the last run date and time. Any change from that will be captured in the new Extract.
Business Rules
Following are the business rules:
• Oracle Human Capital Management Cloud (Data Exchange) should be available for the absence design/extract/schedule.
• Oracle Integration Cloud should be available for the integration activities.
• Oracle Utilities Work and Asset Cloud Service system should be up and running for the interface and validate the absence data.
• Oracle Utilities Work and Asset Cloud Service team should have other tools/reports to validate the interfaced data.