When you add a document to the external documents list, the system saves the document to the database. If you want to save a copy of the current version of the document on your PC, follow these steps:
1. From the External Documents tab, select the document and click the Save As button () or right-click and select Save As.... The Save File As dialog box is displayed.
2. Browse to the directory where you wish to save the copy.
3. To change the file name, enter in a new name in the File Name field.
Note: There is no rule against changing the file type. If you alter the file extension in the File Name field, then be aware that the file name will be saved exactly as you have typed it.
4. Click Save. A copy of the current database version of the document is saved to the directory with the specified name.