Employee unavailability records establish periods of time where an employee has been given leave from their regular job duties. This might be due to circumstances such as vacation, sick leave, jury duty, and so on. Logging employee unavailability allows the system to know when an employee is not available to perform work on the crews that they are associated with and to create their timesheet, if desired, during the time when they are unavailable. Users can enable automatic timesheet creation for employee unavailability, by selecting the Auto Timesheet Creation box on the Employee Unavailability record and entering the Date, Hours, and Timesheet Detail information in the Timesheet List section. Timesheets are only created for an "Approved" unavailability period if the Timesheet Date is less than or equal to the Current Date. Then the daily scheduled Employee Unavailability (W1-EU) batch would create the records going forward.

Employee unavailability types define the kinds of leave that might be used when creating an Employee Unavailability record.

Standard approval processing facilitates approval or rejection of employee leave. After the leave is approved, employees indicated on the attendees list are not available as work resources. This means that during scheduling, the crafts available to the shift are reduced so that the employee on leave cannot be included. Timesheet generation is completed for the leave according to your settings and business practices.

Employees who need to cancel their unavailability are able to do so by selecting Cancel on the unavailability record. The unavailability is then ignored during the scheduling process and the Craft Capacity and Available hours are increased so that the employee is once again considered for the shift.