2.2 View Department Code

The View Department page displays the list of existing department code. Each record allows you to view, amend, copy, authorize, and delete the department code. This topic provides the systematic instructions to view the list of configured department code and perform specific actions on a record.

1. Click Security Management, and under Security Management, click Department Code.
2. Under Department Code, click View Department Code.
   The View Department Code page displays the existing department code in the Tile view.

   Figure 2-2 View Department Code

   
   

   
   Description of "Figure 2-2 View Department Code"

   
   

   Tip:

   Click or to switch between the Tile view and the List view.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table below.

   Table 2-2 View Department Code Tile - Field Description

   Field	Description
   Department Code	Displays the Department code.
   Department Short Name	Displays Department short name.
   Authorization Status	Displays the authorization status of the record. The available options are: Authorized Rejected Unauthorized
   Record Status	Displays the status of the record. The available options are: Open Closed

   The following table describes the action items in the More Options () menu on a record and the action items on the page.

   For more information on fields, refer to the field description table below.

   Table 2-3 Action Items Description

   Action Item	Description
   Unlock	Unlock a record and make amendments.
   View	View the details of a record.
   Copy	Copy selected record to create a new record with the same values.
   Delete	Delete a record. Note: Once deleted, the component can no longer be used to define an entity. But entities already defined using the component can continue to use it.
   Authorize	Authorize a record to make it active and available to define entities. Note: Creator of a record cannot authorize the component. Another user with authorize permissions can.
   Audit	Select to view the Maker, Checker, Status, and Modification Number of a record.

   Note:

   The actions you can perform depend on your Department Code and the record status.
3. View the details of a Department Code.
   1. Click and select View.
      The Department Code Maintenance page displays Department Code details.

      Figure 2-3 View Department Code - Details

      
      

      
      Description of "Figure 2-3 View Department Code - Details"

      
      

      Note:

      To know more about the fields, see Create Department Code.
   2. Click Audit.
      The Maker, Checker, Status, and Modification No of the record displays.
4. Unlock and update Department Code details.
   1. Click and select Unlock.
      The Department Code Maintenance page displays.
   2. Update the Department Code details as necessary.

   Note:

   For more information about updating Department Code details, refer Create Department Code.
5. Approve or Reject an unauthorized Department Code.
   1. From the Search Filter, search for the required record that is in an Unauthorized and Open state.
   2. Click and select Authorize.
      The View page displays.

      Figure 2-4 Approve the Record

      
      

      
      Description of "Figure 2-4 Approve the Record"

      
      

      For more information on fields, refer to the field description table below.

      Table 2-4 Authorize View

      Field Name	Description
      Mod Number<N>	Indicates the number of times the record was modified. Where N represents the number of modifications. Note: For a newly created record the modification number is 1 .
      Done By	Name of the user who performed the latest modification.
      Done On	Date on which the record was modified.
      Record Status	The status of the record. Note: To authorize a record, its status should be Open.
      Once Auth	Specifies if the record was authorized at least once. Note: For a newly created record, the value is No.
      Compare (Button)	Click to compare the modified record with the previous version of the record.
      View (Button)	Click to display the record details.

   3. Click the check box besides Mod Number<N> to select the modified record.
   4. Click Approve or Reject.
      The Confirm dialog displays.
   5. Enter checker remarks and click Confirm.
      A toast message confirms the successful approval or rejection of the record.