5.2 View Customer GL

This topic describes the systematic instructions to view the list of configured customer GLs.

1. Click Account Configurations, and under Account Configurations, click Customer GL.
2. Under Customer GL, click View.
   The View page displays.

   Figure 5-2 View Customer GLs

   
   

   
   Description of "Figure 5-2 View Customer GLs"

   
   

   Tip:

   Click or to switch between the Tile view and the List view.

   Table 5-2 Customer GL Tile - Field Description

   Field	Description
   General Ledger Code	Displays the GL Code.
   Source System	Displays the Source System name.
   Source System GL Code	Displays the Source System GL Code.
   Authorization	Displays the authorization status of the record. Authorized Rejected Unauthorized
   Status	Displays the status of the record. Open Closed

   The following table describes the action items in the More Options () menu and the action items on the page.

   Table 5-3 Action Items Description

   Action Item	Description
   Unlock	Unlock a record and make amendments.
   Close	Close a record to prevent it from being unlocked and amended.
   View	View the details of a record.
   Delete	Delete a record. Note: Once deleted, the component can no longer be used to define an entity. But entities already defined using the component can continue to use it.
   Reopen	Reopen a closed record.
   Authorize	Authorize a record to make it active and available to define entities. Note: Creator of a record cannot authorize the component. Another user with authorize permissions can.
   Audit	Select to view the Maker, Checker, Status, and Modification Number of a record.
   Errors and Overrides	Select to view all existing errors or warnings on the page.

   Note:

   The actions you can perform depend on your role and the record status.
3. View the details of a Customer GL tile.
   1. Click and select View.
      The Customer GL Maintenance page displays the customer general ledger details.

      Figure 5-3 Customer GL Maintenance

      
      

      
      Description of "Figure 5-3 Customer GL Maintenance"

      
      
4. Unlock and update a Customer GL.
   1. Click and select Unlock.
      The Customer GL Maintenance page displays the customer general ledger details.

      Figure 5-4 Unlock Customer GL

      
      

      
      Description of "Figure 5-4 Unlock Customer GL"

      
      
   2. Update the Customer GL fields.

      Note:

      To know more about editing Customer GL details, see Create Customer GL.
5. Approve or Reject the Customer GL.
   1. From the Search Filter, search for the required record that is in an Unauthorized and Open state.
   2. Click and select Authorize.
      The View page displays.

      Figure 5-5 Approve the Record

      
      

      
      Description of "Figure 5-5 Approve the Record"

      
      

      Table 5-4 Authorize View

      Field Name	Description
      Mod Number<N>	Indicates the number of times the record was modified. Where N represents the number of modifications. Note: For a newly created record the modification number is 1.
      Done By	Name of the user who performed the latest modification.
      Done On	Date on which the record was modified.
      Record Status	The status of the record. Note: To authorize a record, its status should be Open.
      Once Auth	Specifies if the record was authorized at least once. Note: For a newly created record, the value is No.
      Compare (Button)	Click to compare the modified record with the previous version of the record.
      View (Button)	Click to display the record details.

   3. Click the check box besides Mod Number<N> to select the modified record.
   4. Click Approve or Reject.
      The Confirm dialog displays.
   5. Enter any remarks and click Confirm.
      A toast message confirms the successful approval or rejection of the record.