4.2 Match Entries Manually

Manually match external transaction statement entries with the corresponding internal transaction entries for suggested or confirmed matches by following the instructions provided in this topic.

1. Click Nostro Account Transactions, and under Nostro Account Transaction, click Manual Matching, then click Initiate.
   The Initiate page displays.
2. Specify the details as described in the following table and Query for the required messages.

   Table 4-2 Field Description table

   Field	Description
   Reconciliation Product	Specify the Reconciliation Product associated with a transaction.
   External Entity	Specify the name of the external entity.
   External Account	Specify the account code of the external entity.
   Currency	Specify the currency of the external account.
   Match Type	Select the match type messages to display from the following: Suggested - Finds the transactions that are auto-matched but need manual confirmation. Unmatched - Finds the transactions that are not auto-matched by the application.

   1. Click Query.
      The statement message row(s) matching the specified fields display in the Messages section. By default, the unmatched balance entries display.

      Figure 4-2 Manual Matching - Initiate - Unmatched Entries

      
      

      
      Description of "Figure 4-2 Manual Matching - Initiate - Unmatched Entries"

      
      

      Table 4-3 Column Description

      Column Name	Description
      Reconciliation Product	The Reconciliation Product associated with a transaction.
      External Entity	The name of the external entity.
      External Account	The account code of the external entity.
      Currency	The currency of the external account.
      Unmatched Internal Entries	The number of internal entries that have unmatched balance.
      Unmatched External Entries	The number of external entries that have unmatched balance.
      Internal Unmatched Credit	The total internal unmatched credits.
      External Unmatched Credit	The total external unmatched credits.
      Internal Unmatched Debit	The total internal unmatched debits.
      External Unmatched Debit	The total external unmatched debits.

   2. To clear the selected fields and query again with new query details, click Reset.
   3. To view unmatched entries, click Matched.
      The Matched entry messages display.

      Figure 4-3 Manual Matching - Initiate - Matched Entries

      
      

      
      Description of "Figure 4-3 Manual Matching - Initiate - Matched Entries"

      
      

      Table 4-4 Column Description

      Column Name	Description
      Reconciliation Product	The Reconciliation Product associated with the transaction.
      External Entity	The name of the external entity.
      External Account	The account code of the external entity.
      Currency	The currency of the external account.
      Internal Matched Balance	The internal matched balance amount.
      External Matched Balance	The external matched balance amount.
      Internal Balance	The internal account balance amount.
      External Balance	The external account balance amount.

   4. Select the required statement message row (matched or unmatched) and click Initiate.
      The Create New Manual Match <Application Number> page displays the Manual Match Entry screen.

      Figure 4-4 Create New Manual Match

      
      

      
      Description of "Figure 4-4 Create New Manual Match"

      
      

      Tip:

      Make a note of the Application Number. It is required to identify the task at the entry and approval stages in the matching process, in the Free Tasks page.

      The rows in the External Entry Details and Internal Entry Details sections are described in the following table.

      Table 4-5 Column Description table

      Column Header	Description
      Value date	The value date of the internal and external transaction entries.
      Internal Reference Number	Reference number assigned internally to the transaction.
      External Reference Number	Reference number assigned to the transaction by the external bank.
      Dr/Cr	The transaction type, Debit or Credit..
      Amount	The transaction amount.

3. Choose one or more entries on the left-hand and right-hand side to match.
4. Click Match.
   The Selected Transaction screen displays.

   Figure 4-5 Transaction Selected for a Manual Match

   
   

   
   Description of "Figure 4-5 Transaction Selected for a Manual Match"

   
   

   It lists the selected internal and external entries to match and the Adjustment To Internal Entries section.

   Note:

   You have to scroll down to see the Adjustment to Internal Entries screen.
5. Provide the details described in the following table.

   Table 4-6 Field Description

   Field	Description
   Adjustment Amount	This field is populated based on the difference in the internal and external amount entries.
   Adjustment Date	Specify the date on which the adjustment to the entries is to be posted.
   Adjustment Type	Select the adjustment type from the following: Currency Flux: Adjustment due to fluctuations in the currency. Other: Adjustment due to other reasons. For example, late fees, service charges, or the adjustment amount is zero.
   Description	Describes the adjustment type. This field is auto-populated.

6. Click Match with Adjustment.
   The Manual Match Entry tab displays.
7. Click Next.
   The Summary tab displays.

   Note:

   You can expand the summary tab to see the matched transaction details.
8. Click Submit.
   The Stage Movement Submission dialog displays for the new manual match entry.
9. Confirm the Overrides listed on this screen. Click Proceed Next.

   The Stage Movement Submission dialog displays the Checklist items.

10. Confirm the checklist items and click Proceed Next.

    The Stage Movement Submission dialog displays the Outcomes.

11. Select one of the outcomes from the drop-down.
    • Proceed: To proceed with the submission.
    • Reject: To reject the submission.
12. Click Submit.
    The account should be ready for entry if all the changes are verified successfully.
13. Click Task Management. Under Task Management click View Tasks Status.
14. Search the listed tasks for the application number of the new matching entry. This is the number noted down in Step 2.c. The Process Name must be Nostro Manual Matching and the Stage must be Manual Matching Application Entry.
15. Click Acquire and Edit.

    The Nostro Manual Matching Entry - <Application Number> page displays the Summary tab.

16. Verify the manual matches made. Make any changes if necessary.
17. Click Submit from the Summary screen.
    The Stage Movement Submission dialog displays.
18. Confirm the Overrides and Checklist items.
    The Stage Movement Submission dialog displays the Outcomes.
19. Select one of the outcomes from the drop-down.
    • Proceed: To proceed with the submission.
    • Cancel: To cancel the submission.
20. Click Submit.
    The manual match moves to the approval stage. The View Tasks Status displays.
21. Search the listed tasks for the application number of the new matching entry. This is the number noted down in Step 2.c. The Process Name must be Nostro Manual Matching and the Stage must be Manual Matching Application Approval.
22. Click Acquire and Edit.
    The Nostro Manual Matching APPRVL - <Application Number> page displays the Summary tab.
23. Click Submit from the Summary screen.
    The Stage Movement Submission dialog displays.
24. Confirm the Overrides and Checklist items.
    The Stage Movement Submission dialog displays the Outcomes.
25. Select one of the outcomes from the drop-down.
    • Proceed: To proceed with the submission.
    • Cancel: To cancel the submission.
26. Click Submit.
    The manual match is approved.