Approval Rules - Edit

This topic describes the systematic instruction to Approval Rule - Edit feature.

1. Navigate to one of the above paths.
   The Approval Rules screen appears.
2. In the Approval Rules screen, enter the search parameters and click Search.
   The Approval Rules screen with search results appears based on the searched criteria.
3. Click the Rule Code link, for which you want to view the details.
   The Approval Rules - View screen appears.
4. Click Edit to edit the approval rule.
   The Approval Rule - Edit screen with values in editable form appears.

   Figure 14-66 Approval Rules - Edit

   
   

   
   Description of "Figure 14-66 Approval Rules - Edit"

   
   

   Note:

   The fields which are marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 14-37 Approval Rules - Edit - Field Description

   Field Name	Description
   Edit	Information specified in below fields are related to edit.
   Rule Type	Transaction rule type for which the approval rule is set up will be displayed. The rule type cannot be modified. The transaction rule for corporate user are: Financial Non Financial Maintenance Non Account Financial Administration Service Request
   Rule Code	Approval rule code provided by the user.
   Rule Description	Approval rule description provided by the user in editable form.
   Rule Applicable For	The rule applicable for Release or Approval in editable form. The rule applicable for cannot be modified
   Initiator	Information specified in below fields are related to initiator.
   Initiator Type	Initiator type who initiates the transaction will be displayed in editable form. Note: If All Users is selected, then the rule being created is applicable for all users of Corporate Party
   User Name / User Groups	Name of the user or user group as initiator will be displayed in editable form. If initiator is selected as User, then all the users belonging to the party will be listed for selection. If initiator is selected as User Group, then all the user groups belonging to the party will be listed for selection.
   Party ID	The one or multiple Party IDs mapped to the selected Group Corporate ID will be displayed in editable form.
   Transactions	The transactions to set the approval rules will be displayed in editable form. The options are: All Transactions Select Specific Transactions All Service Request – rule will be applicable for all the service requests available in the form builder Select Specific Category – all the service request categories available in the form builder will be listed for selection where one category can be selected Select Specific Service Request - all the service requests available in the form builder will be listed for selection where one service requests can be checked Type of transactions available depends on the selection of rule type. The option All Service Requests, Specific Service Request or Specific Category is enabled only if the Service Request option is selected in Rule Type field.
   Accounts	Type of accounts based on the Party ID selection will be displayed in editable form. The options are: All Accounts – If selected, the rule can be setup for all accounts within the selected Party IDs Select Specific Accounts – Specific accounts can be selected for which the rule is applicable. The Party ID, Account Type and Account Numbers along with their names are listed for selection This field appears if you select Financial and Non Account Financial in the Rule Level field.
   Currency	Currency type in which the financial approval rule for a corporate is defined.
   Amount Range	Information specified in below fields are related to amount raange.
   From Amount/ To Amount	Transactions allowed for the user between the defined amounts ranges will be displayed in editable form. This field appears if you select Financial and Non Account Financial in the Rule Level field.
   Workflow Details
   Approval Required	Whether approval is required will be displayed in editable form. The options are: Yes No
   Approval Type	Define the Approval workflow type. Possible value will be Sequential Parallel This field is enabled if Yes option is selected in Approval Required field and when workflow preference is set at Rule Level in Group Corporate Profiling setup.
   Workflow	Details of the approval workflow within which different levels are available for approver and checker will be displayed in editable form. For release, the release workflow can be selected. This field appears if you select Yes in the Approval Required field.

5. Edit the required details.
6. Click Save to save approval rule.
   • Click Back to navigate back to previous screen.
   • Click Next to proceed to the next logical step.
   • Click Submit to submit the steps performed so far for approval.
   • Click Retain Draft to save the details entered as draft.
   • Click Cancel to cancel the transaction.
7. The Approval Rule - Edit Review screen appears.
   • Verify the details, and click Confirm.
   • Click on Add Another to add new Workflow.
   • Click Cancel to cancel the transaction.
   • Click Back to navigate back to previous screen.

   The success message of saving the approval rule modification appears along with the transaction reference number and status.

8. Click OK to complete the transaction.