58.1.6 File Identifier Maintenance - Create

This topic describes the systematic instruction to File Identifier Maintenance - Create option. Using this option the administrator user can create a new file identifier.

To create a file identifier:

  1. Navigate to one of the above paths.
    The File Identifier Maintenance screen appears.
  2. Click Search.
    The File Identifier Maintenance screen with search results appears.
    • Click Clear to clear the search parameters.
    • Click Cancel to cancel the transaction.
  3. Click Create.
    The File Identifier Maintenance - Create screen appears.

    Figure 58-8 File Identifier Maintenance - Create


    File Identifier Maintenance - Create

    Note:

    The fields which are marked as Required are mandatory.

    For more information on fields, refer to the field description table.

    Table 58-7 File Identifier Maintenance - Create - Field Description

    Field Name Description
    Party ID Party id for whom the file identifier is created.
    Party Name Party name corresponding to the party id.
    Details Information specified in below fields are related to details.
    File Template Predefined file templates.
    Maximum No of Records Maximum number of records permissible in the uploaded file.
    Partial Processing Tolerance (%) The partial processing tolerance for a file (in percentage terms).

    Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected.

    This field is enabled if approval is ‘Record Type’.
    Debit Account Number Account number from where amount has to be debited.

    This field appears for templates having AcctId defined at FI level.

    Transaction Type Type of transaction:
    The Transaction type could be:
    • Internal Funds Transfer
    • Domestic Funds Transfer
    • International Funds Transfer
    • Mixed Transfer
    • Internal Payee
    • Domestic Payee
    • International Payee
    • Mixed Payee
    • Domestic Demand Draft Payee
    • International Demand Draft Payee
    • Virtual Account
    • Virtual Account Structure
    • Virtual Identifier
    • Virtual Account Structure
    • Create Invoice
    • Bulk Bill Upload
    Accounting Type Accounting type of transaction:

    The accounting type could be:

    • SDSC: Single Debit Single Credit
    • SDMC: Single Debit Multi Credit
    • MDMC: Multi Debit Multi Credit

    This field does not appear for Demand Draft Payees, Domestic Payees, Internal payees, International Payee, Mixed Payees, Invoice and Virtual Account templates.

    File Type The file type – delimited or fixed length.
    Format Type The format in which file is uploaded.

    The format could be CSV, XML, XLS, XLSX.
    Approval Type The approval type is at file level or record level.
    • File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse.
    • Record Level- The approver accepts some records, and rejects others. Payments are processed only for approved records.

    Note: Approval Type cannot be modified once it is created.

    Activation Status Specifies whether the file identifier is enabled or disabled.
    Access Type The access type is at Private or Public.
    • Public - Makes the file identifier visible to all group corporate users. No mapping is required.
    • Restricted - Makes the file identifier visible only to mapped parties and mapped users.
    User Level Mapping Enables the user to map users to the file identifier.

    Available Users - Displays the list of users available for mapping.

    Mapped Users - Displays the list of users already mapped to the file identifier.

    This field is displayed only when the Access Type is selected as Restricted.

  4. In the File Identifier field, enter the code of the file to be maintained for upload.
  5. In the Description field, enter the file description corresponding to the file code.
  6. From the File Template list, select the file template.
    1. If you have selected a file template with AcctId defined at FI level from the File Template list, enter the Debit Account Number.
  7. Select the appropriate Approval Type.
  8. Perform anyone of the following actions:
    • Click Save.
    • Click Cancel to cancel the transaction.
    • Click Back to navigate to the previous screen.
  9. Perform anyone of the following actions:
    • The File Identifier Maintenance - Review screen appears. Verify the details, and click Confirm.
    • Click Cancel to cancel the operation.
    • Click Back to navigate to the previous screen.

    The success message appears along with the transaction reference number and status.

  10. Click OK to complete the transaction.

Parent topic: File Identifier Maintenance