2.10 Close Vault Batch

The Close Vault Batch screen is used to close the vault batch for a specific date.

The Vault Teller can log in and close the vault batch only if the below conditions are met:

• Verify if there is a difference in the physical cash and that calculated by the system, the overage or shortage has to be booked accordingly. After the overage or shortage is booked, the Vault Teller can close the vault batch for that day.

• Verify that the cash position of the Vault Teller retains the minimum limit for every currency as maintained in the User limits. If the minimum limit is breached, the system prompts the error to maintain the required minimum balance.

Note:

The Vault Teller can close the vault batch even if the Tills are open. When the Vault Batch is closed, the user will not be able to post transactions like Buy Cash from Vault that involve Vault.

To close the vault batch:

1. On the Homepage, from Teller mega menu, under Branch Operations, click Close Vault Batch or specify Close Vault Batch in the search icon bar and select the screen.
   The Close Vault Batch screen is displayed.

   Figure 2-11 Close Vault Batch

   
   

   
   Description of "Figure 2-11 Close Vault Batch"

   
   
2. On the Close Vault Batch screen, specify the fields. For more information on fields, refer to the field description table.

   Table 2-11 Close Vault Batch - Field Description

   Field	Description
   Posting Date	Indicates the date on which the vault batch needs to be closed. Note: By default, the system displays the current date.
   Currency	Displays the currency code in which the Vault Teller deals.
   Total Cash	Specify the total cash for a particular currency, physically present in the bank Vault Teller, at the end of the current posting date.
   Cash Available	Displays the system calculated cash for a particular currency, which is available in the Vault Teller at the end of the current posting date. Note: The amount displayed in this column depends on the cash transactions that were carried out by the Teller until the last posting date.
   Shortage/Overage Amount	Displays the difference between the total cash and the cash available in the Vault, at the end of the current posting date.
   Currency	Displays the currency code.
   Denomination	Displays the denomination code.
   Total Units	Specify the total units available while closing the batch.
   Total Value	Displays the total value based on the total units.
   System Units	Displays the units available in the system.
   System Total	Displays the total value available in the system.
   Shortage/Overage Units	Displays the shortage/overage units.
   Shortage/Overage Amount	Displays the shortage/overage amount.
   Total Cash Amount	Displays the total cash amount.
   Denomination Total	Displays the total denomination value with the currency.

3. Specify the denomination details for the Traveller’s Cheque. For information on the fields in the TC Denomination Details segment, refer to Add TC Denomination Details.
4. Click Submit.
   The cash balance is updated and the vault batch is closed for the posting date.

   Note:

   During vault batch closure, the system will internally transfer the closing balance from the current open Vault ID to the Primary vault of the branch. If there is any overage or shortage, the system displays an error message stating that the cash is not balanced for the Teller ID. Also, if any of the conditions mentioned above fail, the system displays an appropriate error on submit.