3.8.1 Create Relationship

This topic describes the systematic instruction to create relationship between corporates and buyers, or suppliers counterparties.

Newly created relationships take effect once authorized and cannot be modified post authorization. However, the counterparty can be added/modified.

Specify User ID and Password, and login to Home screen.

1. On Home screen, click Receivables And Payables. Under Receivables And Payables, click Maintenance.
2. Under Maintenance, click Relationship Management. Under Relationship Management, click Create Relationship.
   The Create Relationship - Customer screen displays if the Corporate Id is selected with the Customer.

   Figure 3-40 Create Relationship - Customer

   
   

   
   Description of "Figure 3-40 Create Relationship - Customer"

   
   

   The Create Relationship - Non Customer screen displays if the Corporate Id is selected with the Non Customer.

   Figure 3-41 Create Relationship - Non Customer

   
   

   
   Description of "Figure 3-41 Create Relationship - Non Customer"

   
   
3. Specify the fields on Create Relationship screen.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 3-20 Create Relationship - Field Description

   Field	Description
   Relationship Code	Specify the unique relationship code to be created. This field cannot be modified once authorized.
   Relationship Description	Specify the description of the code.
   Corporate Id	Click the Search icon to select the corporate for whom the linkage to counterparty is required.
   Product Category	Select the applicable product categories as ‘Receivables & Collections’ and/or ‘Payables’. The data grid for each category is displayed upon selecting the category.
   Effective From	Click the Calendar icon to select the date from which the relationship is active. The system considers the branch date, if this field is left blank.
   Valid Till	Click the Calendar icon and select the date till which the relationship would be valid.
   Auto Debit Applicable	Switch the toggle ON, if automatic debit facility is applicable at relationship level.
   Holiday Treatment	Select the value to specify how to treat transactions falling on holidays.
   Auto Acceptance Applicable	Switch the toggle ON, if auto acceptance should be enabled.
   No. of Days	Specify the number of day(s) post which the auto-acceptance is triggered for an invoice.
   Allow Overdue Receivables	Switch the toggle ON to allow creation of overdue invoices and debit notes for the relationship.
   Maximum Days Overdue	Specify the maximum number of days past the invoice/debit-note due date or the payment due date (if maintained), until when the creation of the receivable is allowed. This field appears only when the ‘Allow Overdue Receivables’ toggle is enabled.
   Validate Linked Purchase Orders	Switch the toggle ON to validate the purchase orders linked with invoice during creation or upload. Note: For existing implementations where relationships would be present, the Validate Linked Purchase Orders field will be defaulted on the basis of System Parameter Maintenance for the same. If the System Parameter maintenance is defaulted to ON, the same can be changed at the discretion of the bank or Financial Institution during upgrade to current release version.
   Excess Handling	Select how excess payment made towards settling of outstanding invoice/finance, should be handled. The following options are: Refund to beneficiary or payment party Auto-Reconcile Manually-Reconcile Auto-Reconcile and Refund
   Excess Refund Party	Select the party to refund the excess amounts to.
   Excess Refund Payment Mode	Select the mode of payment for the excess payment refund.

4. In the grid section, click Add icon to add the selected values in the grid.
   A message appears enquiring if the relationship parameters should be applied to the counterparty record.
5. Click Confirm, if the relationship parameters must be percolated to the counterparty. Else, click Cancel.

   Note:

   If you click ‘Confirm’, the values of Auto-Debit Applicable, Holiday Treatment, Auto Acceptance Applicable, No. of Days, Allow Overdue Receivables, and Maximum Days Overdue fields are percolated to the counterparty being added. On clicking ‘Cancel’, these fields remain NULL at the counterparty-level.
6. Perform the following steps in the grid.
   1. Click Search icon in the Buyer/Supplier Name and select the buyer/supplier.
   2. Click Add icon to add Non Customer details.

      Note:

      Relationship cannot be created between non-customers, i.e., non-customers cannot be added if the selected Corporate Id is a non-customer.
      The Non Customer - Basic Info screen displays.

      Figure 3-42 Non Customer - Basic Info

      
      

      
      Description of "Figure 3-42 Non Customer - Basic Info"

      
      
   3. In the Basic Info tab, specify the non-customer basic details such as name, category, registration number, and industry. The user can also upload documents of the non-customers.
   4. Click Address Information tab.
      The Non Customer - Address Information screen displays.

      Figure 3-43 Non Customer - Address Information

      
      

      
      Description of "Figure 3-43 Non Customer - Address Information"

      
      
   5. In the Address Information tab, specify the address related information of the non-customer.
   6. Click Tax Information tab.
      The Non Customer - Tax Information screen displays.

      Figure 3-44 Non Customer - Tax Information

      
      

      
      Description of "Figure 3-44 Non Customer - Tax Information"

      
      
   7. In the Tax Information tab, specify the tax reference numbers and GIIN of the non-customer.
   8. Click Save to save the non-customer data.
7. Click Save to save the record and send it for authorization.