7.1.1 Invoice/Debit Notes to Payments/Credit Notes Recon

This topic describes the systematic instruction to search the invoices/payments to reconcile or de-reconcile.

1. On Home screen, click Cash Management. Under Cash Management, click Receivables & Payables.
2. Under Receivables & Payables, click Manual Recon.
   The Manual Recon screen displays.

   Figure 7-1 Manual Recon

   
   

   
   Description of "Figure 7-1 Manual Recon"

   
   
3. In the Action field, select the action to be performed as Reconcile or De Reconcile.
4. In the Recon Category list, select the category as Invoice/Debit Notes to Payment/Credit Notes.
5. In the Branch list, select the branch for which reconciliation needs to be done. By default, the branch of the logged-in user is selected.
6. Click Proceed to view the search parameters to search transactions.
   The Manual Recon - Search section displays.

   Figure 7-2 Manual Recon - Search

   
   

   
   Description of "Figure 7-2 Manual Recon - Search"

   
   

   Figure 7-3 Payments and Credit Notes Search

   
   

   
   Description of "Figure 7-3 Payments and Credit Notes Search"

   
   
7. Specify the fields on Manual Recon - Search screen.

   Note:

   The fields, which are marked with an asterisk, are mandatory.

   For more information on fields, refer to the field description table.

   Table 7-1 Manual Recon - Field Description

   Field	Description
   Reconcile Method	Specify whether the reconciliation was done by using ‘Auto’ or ‘Manual’ method. This field is displayed only when ‘Action’ is selected as ‘De Reconcile’.
   Reconciliation Reference No	Click the Search icon to select the reconciliation reference number. This field is mandatory and displayed for only ‘Manual’ de-reconciliation method.
   Reconcile Date From	Click the Calendar icon to specify start date of range within which record was reconciled. This field is displayed only when ‘Action’ is selected as ‘De Reconcile’.
   Reconcile Date To	Click the Calendar icon to specify end date of range within which record was reconciled. This field is displayed only when ‘Action’ is selected as ‘De Reconcile’.
   Invoices	Displays the following fields under the Invoices section.
   Buyer	Click the Search icon to search buyer mentioned in the invoice.
   Supplier	Click the Search icon to search supplier by whom invoice is generated.
   Invoice Number	Specify the specific internal invoice reference number to search.
   Invoice Currency	Specify the currency selected for Invoice.
   Date Reference Basis	Select the value to specify the reference for date criteria.
   Date From	Click the Calendar icon to specify the start date of range for selected date reference basis.
   Date To	Click the Calendar icon to specify the end date of range for selected date reference basis.
   Relationship	Click the Search icon to select the relationship code used in the transaction.
   Program	Click the Search icon to select the program linked with the invoice. This field is applicable to only OBSCF system.
   Amount Reference Basis	Select the reference basis of the amount range as base invoice amount or net invoice amount.
   Amount From	Specify the lowest amount of the range.
   Amount To	Specify the highest amount of the range.
   Account Number	Click the Search icon to select the account number. This field is enabled only after selecting supplier.
   Payments	Displays the following fields under the Payments section.
   Payment Number	Specify the unique reference number generated while making a payment.
   Date Reference Basis	Select the reference basis of the date range as payment date or value date.
   Date From	Click the Calendar icon and select the start of the date-range.
   Date To	Click the Calendar icon and select the end of the date-range.
   Payment Party	Click the Search icon to select the party who made the payment.
   Beneficiary Id	Click the Search icon to select the beneficiary id or name who received the payment. In case if supplier is selected in the ‘Invoice’ search parameter; then the same gets auto-populated here.
   Payment Towards	Select the option that the payment is to be made towards.
   Remarks	Specify the remarks added in the transaction.
   Counter Party	Click the Search icon to select the counterparty.
   Payment Mode	Select the mode by using which payment was done. For example: Account Transfer, NEFT etc.
   Debit-Credit Indicator	Select the value to specify whether the transaction is of debit or credit type.
   Remitter Account Number	Click the Search icon and select the remitter account of the transaction.
   Credit Account Number	Click the Search icon and select the account credited with the amount.
   Payment Currency	Select the currency in which payment is done.
   Amount From	Select the minimum amount of the payment range.
   Amount To	Select the maximum amount of the payment range.
   Account Owner	Click the Search icon and select the owner of the account.
   Relationship	Click the Search icon to select the relationship code used in the transaction.
   Credit Notes	Displays the following fields under the Credit Notes section.
   Credit Note Number	Specify the unique reference number generated for the credit note.
   Buyer	Click the Search icon to search buyer mentioned in the credit note.
   Supplier	Click the Search icon to search supplier by whom credit note is generated.
   Remarks	Specify the remarks added in the transaction.
   Currency	Specify the currency selected for credit note.
   Amount From	Select the minimum amount of the credit note range.
   Amount To	Select the maximum amount of the credit note range.
   Relationship	Click the Search icon to select the relationship code used in the transaction.
   Date Reference Basis	Select the reference basis of the date range as payment date or value date.
   Date From	Click the Calendar icon and select the start of the date-range.
   Date To	Click the Calendar icon and select the end of the date-range.

8. Optional: Click Reset clear the selected values.
9. Click Search to view the result.