3.1.3.1 Create Accounting Entries

This topic describes the systematic instruction to create accounting entries by mapping entry codes with appropriate product, event, payment mode, and so on.

Specify User ID and Password, and login to Home screen.

1. On Home screen, click Cash Management. Under Cash Management, click Receivables & Payables.
2. Under Receivables & Payables, click Maintenance. Under Maintenance, click Accounting.
3. Under Accounting, click Accounting Entries. Under Accounting Entries, click Create Accounting Entries.
   The Create Accounting Entries screen displays.

   Figure 3-7 Create Accounting Entries

   
   

   
   Description of "Figure 3-7 Create Accounting Entries"

   
   
4. Specify the fields on Create Accounting Entries screen.

   Note:

   The fields, which are marked with an asterisk, are mandatory.

   For more information on fields, refer to the field description table.

   Table 3-3 Create Accounting Entries - Field Description

   Field	Description
   Branch	Select the branch to add accounting entries for. Values in this field are listed based on your access rights.
   Product	Select the product to add accounting entries for. User can select ‘ALL’ to create the entry code for all the products.
   Event	Select the event to add accounting entries for.
   Filter Criteria	Select the filter criteria for specific application of accounting entries.
   Charge Type	SSelect the charge type as credit or debit. This field is displayed only if Filter Criteria is selected as Charge Type.
   Payment Mode	Select the mode of the payment. The available options are: Account Transfer Cheque EFT This field is displayed only if Filter Criteria is selected as Instrument Status.
   Approved	Switch the toggle ON, if accounting has to be set up for those instruments whose status is approved. This field is displayed only if Filter Criteria is selected as Approved Based.
   PUA	Switch the toggle ON, if the accounting has to be set up for those instruments whose payment is under approval process. This field is displayed only if Filter Criteria is selected as PUA.
   Payment Party	Select the payment party if the accounting entry set up is separate for a specific payment party. This field is displayed only if Filter Criteria is selected as Payment Party.
   Is Financed	Switch the toggle ON, if accounting entry is to be set up separately for financed and non-financed instruments. This field is displayed only if Filter Criteria is selected as Is Instrument Financed.
   Accounting Entry Code	Click the search icon to select the required accounting entry code.
   Accounting Entry Description	Displays the description of the selected entry code.
   Sequence	Select the sequence to be set for the accounting entry code.

5. Click Add/Edit to add the details to the grid.
   1. Click icon in the Action column to edit or delete the row.
6. Click Reset to clear the selected values, if required.
7. Click Save to save the record and send it for authorization (if applicable).