11.5 Purchase Order Inquiry

This topic describes the systematic instruction to search for purchase orders based on various criteria such as File Reference Number, Purchase Order Number, Party, Purchase Order Status, Date Range, Currency and Amount Range.

Specify User ID and Password, and login to Home screen.

1. On Home screen, click Cash Management. Under Cash Management, click Receivables & Payables.
2. Under Receivables & Payables, click Inquiry. Under Inquiry, click Purchase Order Inquiry.
   The Purchase Order Inquiry screen displays.

   Figure 11-13 Purchase Order Inquiry

   
   

   
   Description of "Figure 11-13 Purchase Order Inquiry"

   
   
3. Specify the fields on Purchase Order Inquiry screen.

   Note:

   The fields, which are marked with an asterisk, are mandatory.

   For more information on fields, refer to the field description table.

   Table 11-5 Purchase Order Inquiry - Field Description

   Field	Description
   File Reference Number	Specify the unique reference number of the file used for uploading purchase orders.
   PO Number	Specify the reference number of the purchase order.
   Buyer	Click the Calendar icon and select the buyer mentioned in the purchase order.
   Supplier	Click the Calendar icon and select the supplier mentioned in the purchase order.
   Relationship	Click the Calendar icon and select the relationship for which the purchase order is created.
   Program	Click the search icon and select the program under which the purchase order is created. This field is applicable only for OBSCF system.
   PO Status	Select the current status of purchase order to filter the search result.
   Finance Status	Select the finance status of the PO to filter the search result by. Available options are: Financed Part Financed Not Financed
   Amount Reference Basis	Select the reference for an amount range search.
   Currency	Select the required currency.
   PO Amount From	Specify the ‘from’ amount of the purchase order amount range.
   PO Amount To	Specify the ‘to’ amount of the purchase order amount range.
   Date Range	Click the Calendar icon to select the start date and end date of the purchase order date range.

4. Click Search to view the search results.
   The Purchase Order Inquiry - Search Results screen displays.

   Figure 11-14 Purchase Order Inquiry - Search Results

   
   

   
   Description of "Figure 11-14 Purchase Order Inquiry - Search Results"

   
   
5. Click the hyperlinked data in the columns to view more details.