7.1 View Payments

This topic provides systematic instructions to the corporate to view the details of payments made.

User must have valid corporate login credentials.

To view payment details:

1. From the Dashboard, click the Toggle Menu, then click Receivables/Payables, Payments Management, and then View Payments.
   The View Payments screen appears.

   Figure 7-1 View Payments

   
   

   
   Description of "Figure 7-1 View Payments"

   
   

   Table 7-1 View Payments - Field Description

   Field Name	Description
   Party Name	Select the party name from the dropdown list to view the applicable list of payments. By default, the primary party/gcif of the logged-in user is selected. Note: Only accessible parties are displayed to the user. Based on the party selection, the list of payments is displayed.
   Payments Details	This section displays the Payments Details.
   Search	Indicates an option to search for specific payment records.
   	Indicates an option to filter the payment records based on payment type, date range, amount range, reference number, and status. For more information, refer the Payment Search section below.
   Download	Indicates an option to download the payment records search results.
   Payment Reference Number	Displays the unique reference number assigned to the payment. This is a hyperlink which when clicked displays the details of the payment. For more information, refer the View Payments (details) section below. The incoming / outgoing icon is also displayed beside the reference number.
   Payment Amount	Displays the payment amount.
   Payment Date	Displays the date of the payment.
   Unreconciled Amount	Displays any amount that is not yet reconciled.
   Account Number	Displays either the real account number, or the International Bank Account Number (IBAN) based on the configuration set by the bank.
   Allocation Amount	Displays the successfully posted allocation amount for a payment in Allocation Amount.
   Allocation Amount in Progress	Displays the allocation amount pending for posting.
   Status	Displays the status of the payment. This can be one of the following: Matched Unmatched Partially Matched Not to be Matched Reconciliation in Process
   Allocation Status	Displays the status of payments allocation of the payment record. This can be one of the following: Allocated Partially Allocated Unallocated
   Current Allocation Status	Displays the posting status of the last allocation done. The current allocation status can be: Completed Pending Not Initiated
   Remark	Displays remarks, if any.
   Bank Code	Displays the code of the other bank involved in the payment.
   Bank Name	Displays the name of the other bank involved in the payment
   Branch Name	Displays the name of the branch of the other bank.
   Reconciliation and Allocation Information	This section is displays the Reconciliation and Allocation Information details.
   Reconcile Against Flag and Instrument	Displays the flag and instrument against which the payment has-been/will-be reconciled. The instrument can be a receivable (such as invoice/debit note), finance, or cashflow.
   Reference Number	Displays the reference number of the instrument against which the payment has-been/will-be reconciled. This can be the invoice/debit note reference number, the finance reference number, or the cashflow reference number.
   Auto-Reconciliation Required	Displays ‘Yes’ if the instrument is eligible for auto-reconciliation, and ‘No’, otherwise.
   Allocation Required	Displays ‘Yes’ if the instrument is eligible for allocation, and ‘No’, otherwise.
   Finance Related Information	This section appears if these details have been provided in the bulk payment file that has been uploaded.
   Program Code	Displays the program code associated with the finance.
   Appropriation while Settlement	Displays the order of repayment with respect to principal, interest, and overdue interest.
   Specific Appropriation	Displays the amounts allotted to repayment of principal, interest and overdue interest.
   Additional Details	This section displays the Filler Label Fields. The financial institution can configure these fields on Day 0, based on their requirement.

Payment Search

This overlay window appears when you click the icon in the View Payments screen.

Figure 7-2 View Payments - Filters

Description of "Figure 7-2 View Payments - Filters"

Table 7-2 View Payments - Filters - Field Description

Field Name	Description
Payment Type	Indicates the option to filter payments based on payment type. The payment types available are: Incoming Outgoing Both
Payment Date From - To	Indicates the option to filter payments that occurred within a date range. You can select the dates by clicking the icon in the From and To fields.
Payment Amount Range Currency From - To	This option allows user to filter payments by specifying a range of amounts based on payment and allocation, focusing on amounts within a specific range. You can select either Payment Amount or Allocation Amount to search the payment records. You can select the required currency from the Currency list, and enter the amount range in the From and To fields.
Payment Reference Number	Indicates an option to filter payments based on the customer's payment reference number.
Accounts	Indicates the option to filter payments based on the type of account used for payment. The options available are: All Accounts Real Account Virtual Account External Account Note: ‘IBAN’ can be listed instead of ‘Real Account’ and ‘Virtual Account’, if the configuration at the bank-level is set to display IBAN.
Payment Status	Indicates the option to filter payments based on payment status. The options are: Matched Partially Matched Unmatched Reconciliation in Process Not to be Matched
Allocation Status	Indicates an option to filter payments based on their allocation status. The options are: Allocated Partially Allocated Unallocated
Current Allocation Status	Displays the posting status of the last allocation done. The current allocation status can be: Completed Pending Not Initiated
Beneficiary/Remitter Name	Specify the name of the beneficiary or remitter of the payment. The application matches the exact name entered and fetches results accordingly. This field appears as Beneficiary/Remitter Name, if the Both option is selected from the Payment Type field. This field appears as Beneficiary Name, if the Outgoing option is selected from the Payment Type field. This field appears as Remitter Name, if the Incoming option is selected from the Payment Type field.

2. In the View Payments screen, search for the required payments using the Search field.
3. To narrow the search results, click the icon. The Payment Search overlay window appears.
   1. Specify the required details, and click Apply. Or, click Reset to reset the filter fields.
   The payment records appear based on the search criteria.
4. To view the details of a specific payment record, click the Payment Reference Number link. The payment details screen appears. Or, do one of the following:
   • Click Download to download the search results.
   • Click Cancel to go back to the main dashboard.
5. Click Manage Columns to reorder or modify or save column preferences in View Payments screen.

   Figure 7-3 View Payments - Manage Columns

   
   

   
   Description of "Figure 7-3 View Payments - Manage Columns"

   
   
   1. Click Apply to apply the modified columns preferences.
   2. Click Reset to reset the columns preferences.
6. Click Download and select the file format to download the Payment list. At present the CSV format is supported.
   The Select Columns overlay screen appears.
   

   
   Description of the illustration view-payment_select-columns.png

   
   

View Payments (details)

This screen appears when you click the Payment Reference Number of a particular payment record in the View Payments screen.

Figure 7-4 View Payments (details)

Description of "Figure 7-4 View Payments (details)"

Note:

The View Payments screen can also be viewed on a mobile device. The payment details present in the desktop version, are also available on the mobile device.

Table 7-3 View Payments (details) - Field Description

Field Name	Description
Party Name	Displays the name and ID of the logged-in corporate party.
Payment Reference Number Payment Status	Displays the unique reference number of the payment. Also displays the reconciliation status of the payment.
Payment Amount	Displays the payment amount.
Credit Account Number / Debit Account Number	Displays the masked account number involved in the payment. If the payment is of incoming type, then ‘Credit Account Number’ is displayed, and if the payment is of outgoing type, then ‘Debit Account Number’ is displayed. The account number can be either a real account number or an IBAN, based on the configuration set by the bank.
Allocation Status	Displays the status of allocation of the payment.
Payment Type	Displays the type of payment, whether incoming or outgoing.
Payment Mode	Displays the mode in which the payment has been made.
EFT Reference Number	Displays the unique reference number assigned to the electronic transfer.
Unreconciled Amount	Displays any amount that is not yet reconciled.
Payment Date	Displays the date of the payment.
Host Reference Number	Displays the reference number of the payment, assigned by the host system.
Virtual Account Flag	Displays ‘Yes’ if a virtual account has been used for the payment, and ‘No’, otherwise.
Instrument Date	Displays the date of the instrument, if one has been used for the payment.
Remark	Displays any remarks entered during the payment.
Remitter Details	This section is displayed if the payment is of ‘incoming’ type with respect to the logged-in party.
Remitter Code	Displays the code assigned to the remitter by the remitter’s financial institution.
Remitter Id	Displays the remitter’s unique ID.
Remitter Name	Displays the remitter’s name.
Remitter Account Number	Displays the masked account number used by the remitter to make the payment. Note: The IBAN can be displayed instead of real and virtual account numbers, if the configuration at the bank-level is set to display IBAN.
Beneficiary Details	This section is displayed if the payment is of ‘outgoing’ type with respect to the logged-in party.
Beneficiary Code	Displays the code assigned to the beneficiary by the beneficiary’s financial institution.
Beneficiary Id	Displays the beneficiary’s unique ID.
Beneficiary Name	Displays the beneficiary’s name.
Beneficiary Account Number	Displays the masked account number of the beneficiary to which the payment has been made. Note: The IBAN can be displayed instead of real and virtual account numbers, if the configuration at the bank-level is set to display IBAN.
Counterparty Details	This section is displays counterparty details.
Counterparty Code	Displays the code of the counterparty.
Counterparty Id	Displays the counterparty’s unique ID.
Counterparty Name	Displays the counterparty’s name.
Bank Details	This section is displays bank details.
Bank Code	Displays the code of the other bank involved in the payment.
Bank Name	Displays the name of the other bank involved in the payment.
Branch Name	Displays the name of the branch of the other bank.
Reconciliation and Allocation Information	This section is displays reconciliation and allocation information details.
Reconcile Against Flag and Instrument	Displays the flag and instrument against which the payment has-been/will-be reconciled. The instrument can be a receivable (such as invoice/debit note), finance, or cashflow.
Reference Number	Displays the reference number of the instrument against which the payment has-been/will-be reconciled. This can be the invoice/debit note reference number, the finance reference number, or the cashflow reference number.
Auto-Reconciliation Required	Displays ‘Yes’ if the instrument is eligible for auto-reconciliation, and ‘No’, otherwise.
Allocation Required	Displays ‘Yes’ if the instrument is eligible for allocation, and ‘No’, otherwise.
Finance Related Information	This section appears if these details have been provided in the bulk payment file that has been uploaded.
Program Code	Displays the program code associated with the finance.
Appropriation while Settlement	Displays the order of repayment with respect to principal, interest, and overdue interest.
Specific Appropriation	Displays the amounts allotted to repayment of principal, interest and overdue interest.
Additional Details	This section displays theFiller Label Fields. The financial institution can configure these fields on Day 0, based on their requirement.

The View Payments screen consists of the following tabs:

• Reconciliation Details
• Allocation Details

Note:

These tabs can also be viewed on a mobile device.

7. Click the Reconciliation Details tab to view the details.

   Note:

   This tab appears only if the payment has been reconciled with invoices/debit notes/cash flows.

   Figure 7-5 View Payments – Reconciliation Details tab

   
   

   
   Description of "Figure 7-5 View Payments – Reconciliation Details tab"

   
   

   Table 7-4 View Payments – Reconciliation Details tab - Field Description

   Field Name	Description
   View Payments - Reconciliation Details tab	The Reconciliation Details tab appears only if the payment has been reconciled with invoices/debit notes/cash flows.
   Indicator	Displays what instrument has been reconciled with the payment. Displays ‘I’ for invoice, ‘D’ for debit note, and ‘C’ for cash flow.
   Reference Number	Displays the reference number of the cash flow / invoice /debit note that the payment has been reconciled with. This is a hyperlink which when clicked displays the details of the cash flow / invoice. For more information on the fields in the View Cash Flow Details screen, refer the View Cash Flow Details section in Corporate Cash Management User Manual. For more information on the fields in the View Invoice screen, refer the View Invoice Details section in this user manual. For more information on the fields in the View Debit Note screen, refer the View Debit Note Details section in this user manual.
   Amount	Displays the total cash flow / invoice / debit note amount.
   Associated Party	Displays the name of the associated party of the payment.
   Reconciliation Date	Displays the date of reconciliation.
   Reconciliation Amount in Payment Currency	Displays the amount that has been reconciled in the currency in which the payment has been made.
   Reconciliation Amount in Record Currency	Displays the amount that has been reconciled in the cash flow / invoice / debit note currency.

Balance Payments HandlingThe records appearing under this section are as a result of any balance amount post execution of auto reconciliation. The payment remaining post reconciliation is handled as per the maintenance set for the party.

Description of the illustration view-payments_balance-payments-handling.png

Table 7-5 View Payments – Reconciliation Details tab - Balance Payments Handling - Field Description

Field Name	Description
Indicator	Displays ‘F’ if the cash flow / invoice /debit note if the balance payment has been reconciled against an outstanding finance.
Reconciled / Refund Number	Displays the reference number of the cash flow / invoice /debit note that the payment has been reconciled with. This is a hyperlink which when clicked the user is navigated to a page that displays the details of the cash flow / invoice / debit note. Displays the status as Refunded if the excess amount is refunded to the associated party. Click to view the refund details i.e., refund transaction number, refund party, refund account, and bank code.
Amount	Displays the total amount reconciled / refunded.
Associated Party/ Beneficiary Name	Displays the name of the associated party, in case of an inflow payment. Displays the name of the beneficiary, in case of an outflow payment.
Value Date	Displays the date of reconciliation/refund.
Reconciliation Amount in Payment Currency	Displays the amount that has been reconciled in the currency in which the payment has been made. This field is applicable only for reconciliation.
Reconciliation Amount in Record Currency	Displays the amount that has been reconciled in the cash flow / invoice / debit note currency. This field is applicable only for reconciliation.

8. Click the Reference Number link to view the details of the cash flow / invoice / debit note. Or, do one of the following:
   • Click Back to go to the previous screen.
   • Click Cancel to go to the dashboard
9. Click the Allocation Details tab to view the details.

   Note:

   This tab appears only if the payment status is ‘Allocated’ or ‘Partially Allocated’, which means that the payment has been either fully or partially allocated to virtual account(s).

   Figure 7-6 View Payments – Allocation Details tab

   
   

   
   Description of "Figure 7-6 View Payments – Allocation Details tab"

   
   

   Table 7-6 View Payments – Allocation Details - Field Description

   Field Name	Description
   Allocation Date	Displays the date of payment allocation.
   Virtual Account Number	Displays the virtual account number to which the payment has been allocated.
   Allocation Rule and Type	Displays the name of the allocation rule applied. Also displays the type of allocation, whether manual or auto.
   Allocated Amount	Displays the amount that has been allocated.
   Status	Displays the virtual account wise the posting status of manual allocation done. The status can be: Success Failure Pending

10. Do one of the following:
    • Click Back to go to the previous screen.
    • Click Cancel to go to the dashboard