6.1 Pending for Approvals

This topic provides the systematic instructions to user to view and approve the transactions pending for approval.

The transactions that have been initiated by the maker and are pending for approval/checking are listed here. The approver logs into the application, and views all the transactions that are pending for the user’s approval. When an approver/ checker logs in, the transactions pending for approval and checking will be shown as a consolidated count on the dashboard. All the users with check and approve privilege will be able to view the transactions. Dashboard displays the following:

• Count of all the transactions pending approval /checking
• Count of the financial and non-financial transactions pending approval/checking out of the total count
• Count the urgent transactions (prioritized and in grace period) pending approval

The financial and non-financial sections display module wise count of transactions pending approval. A specific transaction can be searched across modules by providing the exact reference number. The details of the transaction pending approval within the module can be viewed through the count link. Information of all the transactions pending approval within a module can be seen along with the prioritized and in-grace tags. Further drill down to view details of a specific transaction before approve/reject is available through the reference number link.

Module specific filters are provided to search for transactions pending approval within a module. The filters as well as the transaction information shown depend upon the selected module. The approver can select specific transaction or all transactions listed on that page or all transactions across pages of the selected module and approve or reject the selected records, with comments if any.

The approver can Lock a transaction pending approval, with comments if any. Approver can also Lock a transaction, if something needs to be verified operationally before approving it. Once a transaction is locked, no action (like approve, reject, send to modify) will be allowed on that transaction and the transaction status will be changed to ‘Locked’. Maker will be able to see transaction with “Locked” status in his transaction log. Approver who is a part of the approval workflow of the locked transaction and is authorized to approve the transaction, will be able to unlock that transaction through the transaction approval page. Once the transaction is unlocked, it will be available for approval to the users as per the resolved approval workflow.

The approver/checker can approve or reject the transaction/s. For only specific transactions, Send to Modify functionality is enabled. Also approver can send the transaction back to modification, which are pending his approval, with comments if any.

On approval/rejection of a single transaction, the 2 factor authentication setup for individual transactions will be applicable. In Authentication menu, the administrator is expected to configure 2 Factor Authentication mechanism against individual transactions.

On enabling the 2-factor authentication for multiple transactions in Authentication menu, the same will be applicable even for approving and rejecting the transaction/s as a checker.

The detailed transaction journey of a transaction pending check can be seen.

Note:

For a checker, the limits are not validated.

Pre-requisites

• Accessible Roles for Corporate
• Workflow and Approval Flow preference
• Party and User level account access
• Approval workflow and Rules setup for banking transaction
• Party Preference is maintained for corporate user

To approve the transaction:

1. From the Corporate Approver Dashboard, click Toggle menu, click Menu, then click Activity & Reports , then click Transactions .
   Under Transactions , click Pending for Approvals .

   The Pending for Approvals screen apears.

   Figure 6-1 Pending for Approval

   
   

   
   Description of "Figure 6-1 Pending for Approval"

   
   

   Note:

   The fields which are marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 6-1 Pending for Approval - Field Description

   Field Name	Description
   Count of transactions pending approval	All- Displays the total count of all the transactions pending approval Financial- Displays the count of financial transactions pending approval out of the total count Non-Financial- Displays the count of non-financial transactions pending approval out of the total count Urgent- Displays the total count of urgent transactions (prioritized and in grace period) pending approval
   Financial Table	Displays the module wise count of financial transactions pending approval. It also displays the following details: Count of transactions pending approval within each module Count of urgent transactions (prioritized and in grace period) pending approval within each module Click on the count link to view the list of all transactions pending approval within the module.
   Non-Financial Table	Displays the module wise count of non-financial transactions pending approval. It also displays the following details: Count of transactions pending approval within each module Count of urgent transactions (prioritized and in grace period) pending approval Click on the count link to view the list of all transactions pending approval within the module.
   Reference Number	Allows to search based on exact reference number of transaction across modules.
   Date Filter	Allow to search the past transactions pending for approval. Specify the period for which you wish to view transactions.  Search will be based on the transaction date range.

2. Perform one of the following actions:
   • Click on count link to view the list of all transactions pending approval within the module.

     All the transactions pending approval within a module with the prioritized and in-grace tags appears.

   • In Reference Number field, enter exact number, and click the icon to search specific transaction pending for approval.
   • Click on the date filter, and specify the period for which you wish to view back dated transactions.

   Note:

   The search will be within module.

   Figure 6-2 List of transactions within module

   
   

   
   Description of "Figure 6-2 List of transactions within module"

   
   

   Note:

   The fields which are marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 6-2 List of transactions within module - Field Description

   Field Name	Description
   Attachment Indicator	Displays the Attachment icon indicating the transaction has an attachment. The attachment cannot be viewed or downloaded using this indicator. Attachments can be viewed from the transaction details page. Note: Transactions without attachment does not show an attachment indicator.
   Date	Displays the transaction initiation date.
   Description	Displays the description of the transaction pending for approval.
   Account Details	Displays the account details of transaction. This field is module specific.
   Amount	Displays the transaction amount. This field is module specific.
   Initiated by	Displays the name of the user who has initiated the transaction.
   Reference No	Displays the transaction reference number. Click on the link to view details of a specific transaction.
   Status	Displays the current status of the transaction pending for approval by approver/checker. The status could be: - Pending for approval -Approved -Rejected
   All	Click on checkbox to select all the transactions on that page of the selected module for approve or reject.
   Clear All	Click on link to deselect all the transactions on that page of the selected module for approve or reject.

3. Perform one of the following actions:
   • Click the icon to enter filter new criteria.

     Based on the defined criteria you can view list of transactions pending approval within a module.

   • Click Apply to search the transaction based on selected criteria.
   • Click Reset to clear the entered details.

   Note:

   The search will be module specific, not across modules.

   Figure 6-3 Pending for Approval – Filter Criteria

   
   

   
   Description of "Figure 6-3 Pending for Approval – Filter Criteria"

   
   

   Note:

   The fields which are marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 6-3 Pending for Approval – Filter Criteria - Field Description

   Field Name	Description
   Filter Criteria	Search the transaction based on the criteria. Note: The filter criteria in overlay screen will be changed based upon the module selected.
   Module	The selected module is defaulted which can be changed to view the transactions pending approval within a specific module.
   Reference Number	Reference number of specific transaction which is to be searched.
   Description/ Transaction Name	The transactions can be filtered based upon transaction name or description.
   Initiation From Date – To Date	The period can be specified for which the user wants to view the transactions pending approval. Search will be based on the transaction initiation date range.
   First Name	The first name of user who has initiated the transaction.
   Last Name	The last name of user who has initiated the transaction.
   Urgency	The transactions can be viewed based on its urgency type. It can be: Prioritized In-Grace Period.
   Click on Reference Number link to view the details of the transaction that is to be approved or rejected.
   Transaction Journey	This section displays the status of transactions that has been initiated by the maker. Transaction journey displays the status as: Initiation Approval Completion

4. Alternately, the approver can view detailed transaction summary, before approving / rejecting/locking a transaction.
5. Click on the Reference No link to view details of a specific transaction.
   The Pending for Approval- Transaction Details screen along with Transaction Journey appears.

   Figure 6-4 Pending for Approval – Transaction Details

   
   

   
   Description of "Figure 6-4 Pending for Approval – Transaction Details"

   
   
6. Select one or multiple transactions together to approve / reject / lock by selecting checkbox against the respective record.
7. Perform one of the following actions:
   • Click Approve to approve the initiated transaction.
   • Click Reject to reject the transaction.
   • Click Lock to lock the transaction.
   • Click Back to navigate back to previous screen.
8. The summary of the transactions selected from the listing appears along with the Comment popup.
9. Perform one of the following actions:
   • Enter the comment and click on the Approve.
   • Click Cancel to cancel the transaction.
   • Click Back to navigate back to previous screen.

Figure 6-5 Comment popup (Approve/Reject/Lock)

Description of "Figure 6-5 Comment popup (Approve/Reject/Lock)"

10. Perform one of the following actions:
    • Enter the comment, and click OK to proceed with transaction.
    • Click Cancel to cancel the transaction.
11. The Transaction Approval / Rejection/Lock screen prompting to enter the approval / rejection/lock remarks appear.

    Figure 6-6 Approve Transaction

    
    

    
    Description of "Figure 6-6 Approve Transaction"

    
    

    Figure 6-7 Reject Transaction

    
    

    
    Description of "Figure 6-7 Reject Transaction"

    
    

    Figure 6-8 Lock/Unlock the Transaction

    
    

    
    Description of "Figure 6-8 Lock/Unlock the Transaction"

    
    

    Figure 6-9 Send to Modify

    
    

    
    Description of "Figure 6-9 Send to Modify"

    
    
12. Perform one of the following actions:
    • Enter the remarks and click Approve.
    • Enter the remarks and click Reject.
    • Enter the remarks and click Lock.

    • Enter the remarks and click Send to Modify.

    • Click Cancel to cancel the transaction.

      The screen with success message appears.

    Note:

    If the configuration to set to allow enabling multi transaction approval with 2-factor authentication, based on the 2FA set, system prompt user for verification.