6.2.1 Pending for Release

This topic provides the systematic instructions to user to re-route transactions pending approval or release it.

Dashboard displayed below the Pending for Release tab, the financial and non-financial sections having module wise count of transactions pending release, and the urgent transactions (prioritized and in grace period) pending release. The user can be a maker, approver or releaser that is whoever has re-route access will be able to re-route transactions pending approval or release. It displays the count of all the transactions pending release as well as the financial and non-financial transactions pending release. The total count of urgent transactions (prioritized and in grace period) pending release.

The user can view summarized details of the transactions pending release within the module and can filter the transaction based upon different search parameters. The user can re-route or mark a transaction as high priority upon viewing the transaction details within the module. In order to re-route a transaction, the user must click on Assign. On clicking the same, the user can select a new release rule out of all the resolved rules.

Note:

1. At a time, only one transaction can be selected for re-routing.
2. When a releaser logs in, the high priority transaction will be listed on top of all the transactions which are pending release.

Figure 6-10 Re-route and Prioritize – Pending for Release

Description of "Figure 6-10 Re-route and Prioritize – Pending for Release"

Note:

The fields which are marked as Required are mandatory.

For more information on fields, refer to the field description table.

Table 6-4 Re-route and Prioritize – Pending for Release - Field Description

Field Name	Description
Pending for Release	Following fields will be displayed for Pending for Release tab
Count of transactions pending release	All- Displays the total count of all the transactions pending release Financial- Displays the count of financial transactions pending release out of the total count Non-Financial- Displays the count of non-financial transactions pending release out of the total count Urgent- Displays the total count of urgent transactions (prioritized and in grace period) pending release
Financial Table	Displays the module wise count of financial transactions pending release. It also displays the following details: Count of transactions pending release within each module Count of urgent transactions (prioritized and in grace period) pending release within each module Click on the count link to view the list of all transactions pending release within the module.
Non-Financial Table	Displays the module wise count of non-financial transactions pending release. It also displays the following details: Count of transactions pending release within each module Count of urgent transactions (prioritized and in grace period) pending release within each module Click on the count link to view the list of all transactions pending release within the module.
Reference Number	Allows to search based on exact reference number of transaction across modules.
Date Filter	Allow to search the past transactions pending for release. Specify the period for which you wish to view transactions.  Search will be based on the transaction date range.

To re-route/prioritize transaction:

1. Perform one of the following actions:
   • Click on count link within the module to view the transaction list for re-route/prioritize.

     The list of the transactions pending release within a module with the prioritized and in-grace tags appears.

   • In Reference Number field, enter exact number, and click the icon to search specific transaction for re-route/prioritize.
   • Click on the date filter, and specify the period for which you wish to view back dated transactions.

     Note:

     The search will be within module.
   • Click the icon to enter filter new criteria.

     Based on the defined criteria you can view list of transactions pending for release within a module.

   • Click Apply to search the transaction based on selected criteria.
   • Click Reset to clear the entered details.

     Note:

     The search will be module specific, not across modules.

   Figure 6-11 Re-route and Prioritize (Pending for Release) Summary within module screen

   
   

   
   Description of "Figure 6-11 Re-route and Prioritize (Pending for Release) Summary within module screen"

   
   

   Note:

   The fields which are marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 6-5 Re-route and Prioritize (Pending for Release) Summary within module screen - Field Description

   Field Name	Description
   Below fields are displayed for Payment module. The section displays the fields based on module selected.
   Date	Displays the transaction initiation date.
   Description	Description of the transaction.
   From Account	The source account number of the transaction.
   Amount	Amount of the transaction.
   Payee Account Details	Payee’s account number of the transaction.
   Reference No	Displays the transaction reference number.
   Status	The status of the transaction.
   Re-route	Click on Assign link to re-route release workflow for the transaction.
   Priority	Click on link to mark the transaction as high priority or undo prioritization for the transaction.

   Figure 6-12 Re-route and Prioritize (Pending for Release) Transactions – Filter Criteria

   
   

   
   Description of "Figure 6-12 Re-route and Prioritize (Pending for Release) Transactions – Filter Criteria "

   
   

   Note:

   The fields which are marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 6-6 Re-route and Prioritize (Pending for Release) Transactions – Filter Criteria - Field Description

   Field Name	Description
   Filter Criteria	Search the transaction based on the criteria. Note: The filter criteria in overlay screen will be changed based upon the module selected.
   Module	The selected module is defaulted which can be changed to view the transactions pending release within a specific module.
   Reference Number	Reference number of specific transaction which is to be searched.
   Description/ Transaction Name	The transactions can be filtered based upon transaction name or description.
   From – To	The period can be specified for which the user wants to view the transactions pending release. Search will be based on the transaction initiation date range.
   First Name	The first name of user who has initiated the transaction.
   Last Name	The last name of user who has initiated the transaction.
   Urgency	The transactions can be viewed based on its urgency type. It can be: Prioritized In-Grace Period.
   Payee Name	The name of the payee.
   Customer Reference No	The customer reference number of the transaction.

2. Perform one of the following actions:
   • Click on option under Priority column to Prioritize/Undo Prioritize against the specific transaction record.
   • Click on Assign option against the specific transaction record under Re-route Workflow column to re-route the transaction record.
   • Select multiple transactions together to route/reroute and click Reroute.

     The Details popup appears.

   Figure 6-13 Details popup

   
   

   
   Description of "Figure 6-13 Details popup"

   
   
   1. Click the icon to refresh the process.
   2. Click on the record, the transactions with the exact matching approval rules (provided all rules of one transaction is/are matching with another transaction) will be grouped together along with the evaluated.

      Note:

      Status of the transaction which is re-routed changes to Re-routed.

      Click the icon against the specific transaction to re-route workflow.

      Figure 6-14 Re-route and Prioritize (Pending for Release) Transactions with matching groups

      
      

      
      Description of "Figure 6-14 Re-route and Prioritize (Pending for Release) Transactions with matching groups "

      
      
3. Select the group to which workflow to be re-routed.
4. Click on the Assign option to re-route the selected group.
   The Reroute overlay screen appears.

   In the Re-route Workflow tab:

   1. View and select new approval rule to re-route from all the resolved rules applicable at the time of re-routing for the group.
   2. Perform one of the following actions:
      • Click Re-route to assign the workflow to the selected group.
      • Click Cancel to cancel the transaction.
      • Click Back to navigate back to previous screen.
      • Click Prioritize/ Undo Prioritized to update the priority status of the transaction.

      Figure 6-15 Workflow Details - Re-route Workflow tab

      
      

      
      Description of "Figure 6-15 Workflow Details - Re-route Workflow tab"

      
      

      Note:

      The fields which are marked as Required are mandatory.

      For more information on fields, refer to the field description table.

      Table 6-7 Workflow Details - Re-route Workflow tab - Field Description

      Field Name	Description
      Re-route Workflow tab
      Rules for re-route	Displays the rules for re-routing for the group.
      Prioritize	Click on the Priority link to set the priority for the transaction. Note: Click Undo Prioritized link to remove the priority level of the transaction.