5.1 Create Virtual Accounts Structure

This topic provides the systematic instructions to create the Virtual Account Structure.

Note:

The user can view theVirtual Entities to which they have access.

To create a virtual account atructure:

Figure 5-1 Create Virtual Account Structure

1. Perform the following navigation to access the screen.
   • From the Dashboard, click Toggle menu, click Virtual Account Management, then click Virtual Accounts Structure. Under Virtual Accounts Structure, click Create Structure
   • From the Dashboard, click Toggle menu, click Virtual Account Management, then click Overview, and then click Virtual Accounts Structure. Under Virtual Accounts Structure, click Create Structure.
   The Create Virtual Account Structure screen appears
   

   
   Description of the illustration virtual-account-structure-creation.png

   
   
2. Click Create Structure to create the Virtual Accounts Structure in Tree/Tabular view.
   
   

   
   Description of the illustration create-virtual-accounts-structure.png

   
   
3. In the Party Name field, select the party name and ID from the drop-down list.
4. In the Structure Code field, enter the structure code.
5. In the Structure Name field, enter the name of the structure.
6. From the Real/Virtual Multi-Currency Account list, select the appropriate account number.
7. In the Header Account field, click Search icon to search the header account number.
   The Header Account overlay appears.
   

   
   Description of the illustration header-account-overlay.png

   
   .For more information on fields, refer to the field description table.

   Table 5-1 Virtual Accounts Structure - Field Description

   Field	Description
   Party Name	Select the party name and ID from the drop-down list in which the Virtual Account Structure must be created. By default, the primary party of the logged-in user is selected. Note: Based on the party name selection, the mapped Virtual Accounts Structure are displayed.
   Structure Code	Specify the structure code.
   Structure Name	Specify the structure name corresponding to the structure code.
   Real/ Virtual Multi-Currency Account	Select the Real/Multi-Currency account number under which the structure is to be created. Note: User can search the Real/ Virtual Multi-Currency Account by Account Name, Account Number, Real/ Virtual Multi-Currency Account’s Group ID, Branch or Currency based on the parameters set in the system configuration and displays these details in the search results and the respective fields once the required account is selected.
   Header Account	Select the Header account number, which is the topmost Virtual Account in the structure. Note: User can view only the configured number of Virtual Account Number in the search results.
   Header Account Overlay	Information specified in below fields are related to Header Account Overlay screen.
   Virtual Account Number	Specify the Virtual Account Number.
   Virtual Account Name	Specify the Virtual account name.
   Virtual Entity	Select the virtual entity from the list. Note: The drop-down includes only those entities which are acessible to the user.
   Branch Name	Select the Branch of the account from the list.
   Currency Name	Specify the currency of the account from the list.
   Search Result	This section displays the search results. Note: User can view only the configured number of Virtual Account Number in the search results. If the search result count exceeds the configured count, an error message appears to refine the search criteria.
   Virtual Account No. & Name	Displays the Virtual Account number and name.
   Branch Name	Displays the Branch of the account.
   Currency	Displays the currency of the account.
   Interest Calculation Required	Toggle to indicate whether interest calculation is required at a structure level.
   Charge Account	Select the charge account number from which the charges can be collected. Note: User can search the Charge Accounts by Account Name, Account Number, Branch or Currency based on the parameters set in the system configuration and displays these details in the search results and the respective fields once the required account is selected.

8. In the Header Account overlay screen, select the required filter criteria in the respective fields.
9. User can perform any one of the following action:
   • Click Search to search to view Virtual Account.
   • Click Clear to reset the entered data.
   • Click Cancel to cancel the Parent Account selection.
10. Search and select the header account number from the list.
11. Switch on the Interest Calculation Required toggle to avail the interest calculation, if required.
12. From the Charge Account list, select the Charge Account Number.
13. Perform any of the following actions:
    • Click Build Structure.

      The Virtual Accounts Structure screen displays.
          

    • Click Cancel to cancel the transaction.

    Figure 5-2 Virtual Accounts Structure - Tree view

    
    

    
    Description of the illustration create-virtual-accounts-structure-tree-view.png

    
    

    Figure 5-3 Create Virtual Accounts Structure - Link Accounts

    
    

    
    Description of the illustration create-virtual-accounts-structure-link-accounts.png

    
    

    Figure 5-4 Create Virtual Accounts Structure - Account Details

    
    

    
    Description of the illustration create-virtual-accounts-structure-account-details.png

    
    

    Figure 5-5 Create Virtual Accounts Structure - Tabular view

    
    

    
    Description of the illustration create-virtual-accounts-structure-tabular-view.png

    
    

    Table 5-2 Virtual Accounts Structure - Field Description

    Field	Description
    Structure Code	Displays the structure code.
    Structure Name	Displays the structure name corresponding to the structure code.
    Real/ Virtual Multi-Currency Account	Displays the Real/Multi-Currency account number under which the structure is to be created.
    Header Account	Displays the Header account number, which is the topmost Virtual Account in the structure.
    Charge Account	Displays the charge account number from which the charges will be collected. Create Structure functionality is available in both Tree and Table view. Below fields are available / applicable for both the views.
    Virtual Account Name	Displays the Virtual Account name corresponding to the Virtual Account Number.
    Virtual Account Number	Displays the Virtual Account Number. Note: The user will be able to view only the Virtual Accounts which he has access to.
    Currency	Displays the currency of the Virtual Account.
    Account Linked	Displays the number of linked child accounts to the parent account. This field appears as column in Tabular view. This field Link icon appears directly in the Virtual Account node in Tree view.
    Action	Click three-dots icon to view the account details or undo link the Virtual Accounts in Tree/Tabular view. Note: Undo link appears for newly added accounts only.
    Link	Click Link icon to link the child accounts under Virtual Account Number in Tree/Tabular view. On clicking this icon, Link Accounts Overlay appears from which the user selects the Virtual Accounts to link. Note: The user will be able to view only the Virtual Accounts which he has access to.
    Expand/ Collapse	Click to expand or collapse list in the table structure. This button appears only in Tabular view. Click on the node to expands its immediate child accounts and collapses all other expanded nodes. This option is applicable only for Tree view.
    Link Accounts Overlay	Information specified in below fields are related to Link Accounts Overlay screen.
    Virtual Account Number	Specify the Virtual Account Number.
    Virtual Account Name	Specify the Virtual account name.
    Virtual Entity	Select the virtual entity from the list. Note: The drop-down includes only those entities which are acessible to the user.
    Branch Name	Select the Branch of the account from the list.
    Currency	Select the currency of the account from the list.
    Search Result	This section displays the search results. Note: User can view only the configured number of Virtual Account Number in the search results. If the search result count exceeds the configured count, an error message appears to refine the search criteria.
    Select All	Select the checkbox on the header row to select all the available virtual account number.
    Virtual Account No. & Name	Displays the Virtual Account number and name.
    Branch Name	Displays the Branch of the account.
    Currency	Displays the currency of the account.
    Virtual Account Number	Displays the Virtual Account Number. Note: The user will be able to view only the Virtual Accounts which he has access to.
    Currency	Displays the currency of the Virtual Account.

    Note:

    In Tree view,

    1. Header Node is displayed in different colour and selected node is highlighted.
    2. Click 1,2,3 to navigate between pages to view all the linked accounts. Count of nodes to be visible at a single level in a Virtual Accounts Structure will be as maintained in system configuration post which all the nodes appear in horizontal pagination.
14. Click icon to view the account details, and undo link the Virtual Account.
    • If you click Account Details, the Account Details screen appears.
    • If you click Undo Link, a message confirming removal of selected account appears. Click OK.

    The selected account along with the child accounts are de-linked from the parent account.

15. Click Link icon to link the Virtual Account.
    The Link Accounts screen appears.
16. Select the appropriate account number and click Link.
    The selected Virtual Account Number is linked to the parent Virtual Account.
17. Perform any of the following actions:
    • Click icon to view the account structure in tree view.

      The Linked Accounts appears in Tree view.

    • Click icon to view the account structure in table view.

      The Linked Accounts appears in Tabular view.

      Table 5-3 Virtual Accounts Structure - Table View - Field Description

      Field	Description
      Party ID & Name	Displays the party ID and name to which the Virtual Accounts structure is to be mapped.
      Structure Code	Displays the structure code.
      Structure Name	Displays the structure name corresponding to the structure code.
      Real/ Virtual Multi-Currency Account	Displays the Real/Multi-Currency account number under which the structure is to be created.

18. Perform any one of the following actions.
    • Click Submit to create the Virtual Accounts Structure.
    • ClickCancel to cancel the transaction.
    • ClickBack to navigate to the previous screen.
19. The Review screen appears. Verify the details and click Confirm
20. Perform the following actions:
    • Click Cancel to cancel the transaction.
    • Click Back to navigate back to the previous screen..
21. The success message of Virtual Accounts Structure creation appears along with the reference number and status of the transaction. Perform any of the following actions:
    • Click Go To Dashboard to navigate to the dashboard.
    • Click Create More structure to create Virtual Structure.