5 Receivables and Payables Management

This topic provides a systematic guide on processing and executing various actions related to instruments such as Invoices, Purchase Orders, Debit Notes, and combinations of Invoices & Debit Notes.

The user can search for the instruments based on the various parameters such as file name, reference number, supplier, date range, amount range, and so on.

1. On Home screen, click Receivables and Payavbles. Under Receivables and Payavbles, click Receivables and Payables Management.
   The Receivables and Payables Management screen displays.

   Figure 5-1 Receivables and Payables Management

   
   

   
   Description of "Figure 5-1 Receivables and Payables Management"

   
   
2. Specify the details on the Receivables and Payables Management screen.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 5-1 Receivables and Payables Management - Field Description

   Field	Description
   Branch	Specify your branch. By default, the branch of the logged-in user is selected.
   Instrument Type	Select the instrument to be managed.
   Action	Select the action to be taken on the instrument.
   Processing Date	Select the date on which the instrument is processed.

3. Click Proceed to view the search parameters.
   The Invoice & Debit Note - Search Parameter screen displays.

   Figure 5-2 Invoice & Debit Note - Search Parameter

   
   

   

   
   

   The Purchase Order - Search Parameter screen displays.

   Figure 5-3 Purchase Order - Search Parameter

   
   

   

   
   
4. Specify the value for at least one mandatory field to search the instrument(s).
5. Click Search to view the search results.
6. Click Reset to clear the search fields.

• Accept Receivables and Payables
  This topic describes the systematic instruction to accept the invoices/debit notes/purchase orders.
• Assignment Receivables and Payables
  This topic describes the systematic instruction to assign the invoices/debit notes.
• Cancel Receivables and Payables
  This topic describes the systematic instruction to cancel the invoices/debit notes/purchase orders.
• Accept Early Payment for Receivables and Payables
  This topic describes the systematic instruction to accept the invoices/debit notes for early payment offer.
• Edit Receivables and Payables
  This topic describes the systematic instruction to edit the invoices/debit notes/purchase orders.
• Mark Indirect Payment for Receivables and Payables
  This topic describes the systematic instruction to mark indirect payment for the disputed invoices/debit notes.
• Initiate Finance for Receivables and Payables
  This topic describes the systematic instruction to initiate finance for the invoices/debit notes/purchase orders that are linked to a program and have been accepted.
• Link Program for Receivables and Payables
  This topic describes the systematic instruction to link program for the invoices/debit notes/purchase orders.
• Link Purchase Orders for Receivables and Payables
  This topic describes the systematic instruction to link the Purchase Orders for the invoices.
• Mark PUA (Payment Under Approval) for Receivables and Payables
  This topic describes the systematic instruction to mark PUA (Payment Under Approval) for the invoices/debit notes.
• Raise Dispute for Receivables and Payables
  This topic describes the systematic instruction to raise dispute for the invoices/debit notes.
• Reassign Receivables and Payables
  This topic describes the systematic instruction to reassign the invoices/debit notes.
• Reject Receivables and Payables
  This topic describes the systematic instruction to reject the invoices/debit notes/purchase orders.
• Resolve Dispute on Receivables and Payables
  This topic describes the systematic instruction to resolve dispute on the invoices/debit notes.
• Write Off Disputed Receivables and Payables
  This topic describes the systematic instruction to write off the disputed invoices/debit notes.