3.1.2.2 View Entry Codes

This topic describes the systematic instruction to view, modify, delete, or authorize accounting entry codes that have been created.

A tile is present for each record that has been created. The bottom portion of each record-tile displays the following:

• The status, whether Authorized, Unauthorized, or Rejected.
• Open or Closed.
• The number of times the record has been submitted by the Maker added.

1. On Home screen, click Receivables and Payavbles. Under Receivables and Payavbles, click Maintenance.
2. Under Maintenance, click Accounting. Under Accounting, click Entry Codes.
3. Under Entry Codes, click View Account Entry Code.
   The View Account Entry Code screen displays.

   Figure 3-4 View Account Entry Code

   
   

   
   Description of "Figure 3-4 View Account Entry Code"

   
   
4. Filter the records in the View screen:
   1. Click Search icon to view the filters. The user can filter the records by Accounting Entry Code, Accounting Entry Description, Authorization Status and Record Status.
   2. Select the required filter criteria and click Search button to filter the records.
   3. Click Reset to reset the filter criteria.
5. Click Refresh icon to refresh the records.
6. Click Options icon and then, select any of the following options:
   1. Unlock – To modify the record details. Refer to the Create screen for the field level details.
      • Click Audit to view the maker details, checker details of the record.
      • Click Show History hyperlink to view the historical data of the record.
   2. Authorize – To authorize or reject the record. Authorizing/Rejecting requires necessary access rights.
      • Optional: Click View to view the record details.
      • If there are more than one modifications, Click Compare to view the comparison through the field values of old record and the current record.
      • Select the record and click Approve to approve the record.
      • Select the record and click Reject to reject the record. Specify the relevant comments in the pop-up window that appears, and click Confirm.
   3. Delete/Close – To remove the record.
      • Optional: In the confirmation pop-up window, click View to view the record details.
      • Click Proceed to delete the record.
   4. Copy – To copy the record parameters for creating a new record.
   5. View – To view the record details.
   6. Reopen – To reopen the closed record.