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## 3.1.3.1 Create Account Entries

This topic describes the systematic instruction to create accounting entries by mapping entry codes with appropriate product, event, payment mode, and so on.

1. On Home screen, click Receivables and Payables. Under Receivables and Payables, click Maintenance.
2. Under Maintenance, click Accounting. Under Accounting, click Accounting Entries.
3. Under Accounting Entries, click Create Account Entries.
   The Create Account Entries screen displays.

   Figure 3-5 Create Account Entries

   Description of "Figure 3-5 Create Account Entries"
4. Specify the fields on Create Account Entries screen.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 3-3 Create Account Entries - Field Description

   Field | Description
   --- | ---
   Branch | Select the branch to add accounting entries for. Values in this field are listed based on your access rights.
   Product | Select the product to add accounting entries for. User can select ALL to create the entry code for all the products.
   Event | Select the event to add accounting entries for. The available options are: Auto Debit EOD Excess Refund
   Filter Criteria | Select the filter criteria for specific application of accounting entries.
   Charge Type | Select the charge type as credit or debit. This field is displayed only if Filter Criteria is selected as Charge Based.
   Charge Collection Type | Click the drop-down list and select the options from below: Liquidate Online Defer Charges Liquidate Deferred Charges This field is displayed if the Filter Criteria is selected as Charge Based.
   Payment Mode | Select the mode of the payment. The available options are: Account Transfer CBT - Cross Border Transfer Cheque EFT This field is displayed only if Filter Criteria is selected as Instrument Status.
   Approved | Switch the toggle ON, if accounting needs to be set up for those instruments whose status is approved. This field is displayed only if Filter Criteria is selected as Approved Based.
   PUA | Switch the toggle ON, if the accounting needs to be set up for those instruments whose payment is under approval process. This field is displayed only if Filter Criteria is selected as PUA.
   Payment Party | Select the payment party if the accounting entry set up is separate for a specific payment party. This field is displayed only if Filter Criteria is selected as Payment Party.
   Is Financed | Switch the toggle ON, if accounting entry is to be set up separately for financed and non-financed instruments. This field is displayed only if Filter Criteria is selected as Is Instrument Financed.
   Indirect Payment | Switch the toggle ON, if accounting entry set up is required to debit supplier account for financed invoices. This field is displayed only if Filter Criteria is selected as Is Indirect payment and Is Instrument financed.
   Accounting Entry Code | Click the search icon to select the required accounting entry code.
   Accounting Entry Description | Displays the description of the selected entry code.
   Sequence | Select the sequence to be set for the accounting entry code.

5. Click Add/Edit to add the details to the grid.
6. Click the hyperlink to view the details of the selected Accounting Entry Code.
   The Accounting Entry Code Details screen displays.

   Figure 3-6 Accounting Entry Code Details

   Description of "Figure 3-6 Accounting Entry Code Details"
7. Perform the following steps to take action on the records in the grid.
   1. Click icon in the Action column to edit or delete the row.
8. Click Reset to clear the selected values, if required.
9. Click Save to save the record and send it for authorization (if applicable).

Parent topic: Accounting Entries