Previous Next JavaScript must be enabled to correctly display this content

## 12.6 Receivables Inquiry

This topic describes the systematic instruction to search for the invoices/debit notes based on the various criteria such as File Reference Number, External Invoice Number, Internal Invoice Reference Number, Buyer/Supplier, Status, Due Dates and so on.

1. On Home screen, click Receivables and Payables. Under Receivables and Payables, click Inquiry.
2. Under Inquiry, click Receivables Inquiry.
   The Receivables Inquiry screen displays.

   Figure 12-26 Receivables Inquiry

   Description of "Figure 12-26 Receivables Inquiry"
3. Specify the fields on Receivables Inquiry screen.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 12-6 Receivables Inquiry - Field Description

   Field | Description
   --- | ---
   File Name | Specify the name of the file used for uploading invoice.
   Instrument Type | Select the instrument type to specify whether the inquiry is for invoice or debit note.
   Reference Number | Specify the complete or partial reference number of the instrument to search for.
   Buyer | Click the Search icon to select the buyer mentioned in the invoice.
   Supplier | Click the Search icon to select the supplier mentioned in the invoice.
   Relationship | Click the Search icon to select the relationship used for creating the invoice.
   Program | Click the Search icon to select the program linked with the invoice.
   Instrument Status | Select the current instrument status to filter the search results. An invoice may have multiple attributes and a search can be performed on all these through a multi-select option for the instrument status field.
   Other Status | Select the applicable status to filter the search results. An invoice/debit note may have multiple attributes and a search can be performed on all these through a multi-select option for the other status field. Overdue Approved Assigned Indirect Payment Payment Under Approval Stale
   Payment Status | Select the payment status to filter the search results. Partial Paid Paid Unpaid
   Finance Status | Select the finance status to filter the search results. Available options are: Financed Part Financed Not Financed
   Finance Verification Status | Select verification status from the drop-down list. The available options are: Duplicate Finance Exists Finance Request Accepted Response Pending Registered Duplicate Registered Unique
   Amount Reference Basis | Select the reference for an amount range search.
   Currency | Select the currency of the instrument.
   Amount From | Specify the starting range of instrument amount to search.
   Amount To | Specify the ending range of instrument amount to search.
   Date Reference Basis | Select the value to specify the reference for date criteria: Invoice/Debit Note Date Invoice/Debit Note Due Date Actual Payment Date Payment Due Date Funding Request Date
   Date Range | Click the Calendar icon and select the start date and end date of the date range.
   Channel | Select channel from the drop-down list. The available options are: External External File Upload Host Host File Upload Host Auto Debit OBDX OBDX File Upload

4. Click Search to view the search results.
   The Receivables Inquiry - Search Results screen displays.

   Figure 12-27 Receivables Inquiry - Search Results

   Description of "Figure 12-27 Receivables Inquiry - Search Results"
5. Click the hyperlinked data in the columns to view more details.
   The Receivables - Invoice Details pop-up screen displays with the following tabs: Basic Details, Shipment Information, Commodity Details, Linked Purchase Details, Pricing, Margin Details, Payment Details, Netting Details, Credit Note Details, Linked Finance Details and Linked Purchase Details.

   Figure 12-28 Basic Details

   Description of "Figure 12-28 Basic Details"
6. Click Shipment Information tab.
   The Shipment Information tab displays.

   Figure 12-29 Shipment Information

   Description of "Figure 12-29 Shipment Information"
7. Click Commodity Details tab.
   The Commodity Details tab displays.

   Figure 12-30 Commodity Details

   Description of "Figure 12-30 Commodity Details"
8. Click Linked Purchased Orders tab.
   The Linked Purchased Orders tab displays.

   Figure 12-31 Linked Purchased Orders

   Description of "Figure 12-31 Linked Purchased Orders"
9. Click Pricing tab.
   The Pricing tab displays.

   Figure 12-32 Pricing

   Description of "Figure 12-32 Pricing"
10. Click Margin Details tab.
    The Margin Details tab displays.

    Figure 12-33 Margin Details

    Description of "Figure 12-33 Margin Details"
11. Click Payment Details tab.
    The Payment Details tab displays.

    Figure 12-34 Payment Details

    Description of "Figure 12-34 Payment Details"
12. Click Netting Details tab.
    The Netting Details tab displays.

    Figure 12-35 Netting Details

    Description of "Figure 12-35 Netting Details"
13. Click Credit Note Details tab.
    The Credit Note Details tab displays.

    Figure 12-36 Credit Note Details

    Description of "Figure 12-36 Credit Note Details"
14. Click Linked Finance Details tab.
    The Linked Finance Details tab displays.

    Figure 12-37 Linked Finance Details

    Description of "Figure 12-37 Linked Finance Details"

Parent topic: Inquiries