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## 3.10.1 Create Relationship

This topic describes the systematic instruction to create relationship between corporates and buyers, or suppliers counterparties.

Newly created relationships take effect once authorized and cannot be modified post authorization. However, the counterparty can be added/modified.

1. On Home screen, click Receivables and Payables. Under Receivables and Payables, click Maintenance.
2. Under Maintenance, click Relationship Management. Under Relationship Management, click Create Relationship.
   The Create Relationship - Customer screen displays if the Corporate Id is selected with the Customer.

   Figure 3-61 Create Relationship - Customer

   Description of "Figure 3-61 Create Relationship - Customer"
   The Create Relationship - Non Customer screen displays if the Corporate Id is selected with the Non Customer.

   Figure 3-62 Create Relationship - Non Customer

   Description of "Figure 3-62 Create Relationship - Non Customer"
3. Specify the fields on Create Relationship screen.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 3-33 Create Relationship - Field Description

   Field | Description
   --- | ---
   Relationship Code | Specify the unique relationship code to be created. This field cannot be modified once authorized.
   Relationship Description | Specify the description of the code.
   Corporate Id | Click the Search icon to select the corporate for whom the linkage to counterparty is required.
   Product Category | Select the applicable product categories as Receivables and Collections and/or Payables. The Search fields and result data grid for each category is displayed upon selecting the category.
   Effective From | Click the Calendar icon to select the date from which the relationship is active. The system considers the branch date, if this field is left blank.
   Valid Till | Click the Calendar icon and select the date till which the relationship would be valid.
   Receivable Parameters | Select the parameters required for Receivables in the following fields.
   Auto-Debit Applicable | Switch the toggle ON, if the automatic debit facility is applicable for receivables at the relationship level.
   Holiday Treatment | Select the value to specify how to treat transactions falling on holidays. The options are: Previous Business Date Next Business Date
   Auto-Debit Basis | Select the basis on which of the instruments should be auto-debited on the finance/invoice due date. The available options are: Accepted Instruments - The account is auto-debited when the invoice/debit note is in the Accepted status, and Reconciliation Towards is set to Invoice. All Instruments - The account is auto-debited when Reconciliation Towards is set to Invoice, irrespective of whether the invoice/debit note is accepted or financed. This field is displayed only if Auto Debit Applicable is enabled. By default, All Instruments is selected.
   Auto Acceptance Applicable | Switch the toggle ON, if the auto acceptance should be enabled for the receivables.
   No. of Days | Specify the number of day(s) post which the auto-acceptance is triggered for the receivables. This field displays only if the Auto Acceptance Applicable toggle is enabled.
   Allow Overdue Receivables | Switch the toggle ON to allow the creation of overdue invoices and debit notes for the relationship.
   Maximum Days Overdue | Specify the maximum number of days post the invoice/debit-note due date (if maintained), until when the creation of the receivable is allowed. This field displays only if the Allow Overdue Receivables toggle is enabled.
   Validate Linked Purchase Orders | Switch the toggle ON to validate the purchase orders linked with invoice during creation or upload.
   Excess Handling | Select how excess payment made towards settling of outstanding invoice/finance, should be handled. The options are: Refund to beneficiary or payment party Auto-Reconcile Manually-Reconcile Auto-Reconcile and Refund
   Excess Refund Party | Select the party to refund the excess amounts to. The options are: Payment Party Beneficiary/Counter Party
   Excess Refund Payment Mode | Select the mode of payment for the excess payment refund. The options are: Account Transfer CBT - Cross Border Transfer Cheque EFT
   Payables Parameters | Select the parameters required for Payables in the following fields.
   Auto-Debit Applicable | Switch the toggle ON, if the automatic debit facility is applicable for payables at the relationship level.
   Holiday Treatment | Select the value to specify how to treat transactions falling on holidays. The options are: Previous Business Date Next Business Date
   Auto Acceptance Applicable | Switch the toggle ON, if the auto acceptance should be enabled for the payables.
   No. of Days | Specify the number of day(s) post which the auto-acceptance is triggered for the payables. This field displays only if the Auto Acceptance Applicable toggle is enabled.
   Allow Overdue Receivables | Switch the toggle ON to allow the creation of overdue invoices and debit notes for the relationship.
   Maximum Days Overdue | Specify the maximum number of days post the payment due date (if maintained), until when the creation of the payable is allowed. This field displays only if the Allow Overdue Receivables toggle is enabled.
   Validate Linked Purchase Orders | Switch the toggle ON to validate the purchase orders linked with invoice during creation or upload.
   Excess Handling | Select how excess payment made towards settling of outstanding invoice/finance, should be handled. The options are: Refund to beneficiary or payment party Auto-Reconcile Manually-Reconcile Auto-Reconcile and Refund
   Excess Refund Party | Select the party to refund the excess amounts to. The options are: Beneficiary/Counter Party Payment Party
   Excess Refund Payment Mode | Select the mode of payment for the excess payment refund. The options are: Account Transfer CBT - Cross Border Transfer Cheque EFT

   Note:

   For existing implementations where relationships would be present, the field for Validate Linked Purchase Orders will be defaulted based on the System Parameter Maintenance for the same. System Parameter maintenance will be defaulted to ‘Yes; but can be changed at the discretion of the bank or Financial Institution during upgrade to current release version.
4. In the grid section, click Add icon to add the selected values in the grid.
   A message appears enquiring if the relationship parameters should be applied to the counterparty record.
5. Click Confirm if the relationship parameters must be percolated to the counterparty. Else, click Cancel.

   Note:

   If you click Confirm, the values of Auto-Debit Applicable, Holiday Treatment, Auto Acceptance Applicable, No. of Days, Allow Overdue Receivables, and Maximum Days Overdue fields are percolated to the counterparty being added. On clicking Cancel, these fields remain NULL at the counterparty-level.
6. Perform the following steps in the grid.
   1. Click Search icon in the Buyer/Supplier Name and select the buyer/supplier.
   2. Click Add icon to add Non-Customer details.

      Note:

      Relationship cannot be created between non-customers, i.e., non-customers cannot be added if the selected Corporate Id is a non-customer.
      The Non Customer - Basic Info screen displays.

      Figure 3-63 Non Customer - Basic Info

      Description of "Figure 3-63 Non Customer - Basic Info"
   3. In the Basic Info tab, specify the non-customer basic details such as name, category, registration number, and industry. The user can also upload documents of the non-customers.
   4. Click Address Information tab.
      The Non Customer - Address Information screen displays.

      Figure 3-64 Non Customer - Address Information

      Description of "Figure 3-64 Non Customer - Address Information"
   5. In the Address Information tab, specify the address related information of the non-customer.
   6. Click Tax Information tab.
      The Non Customer - Tax Information screen displays.

      Figure 3-65 Non Customer - Tax Information

      Description of "Figure 3-65 Non Customer - Tax Information"
   7. In the Tax Information tab, specify the tax reference numbers and GIIN of the non-customer.
   8. Click Save to save the non-customer data.
7. Click Save to save the record and send it for authorization.

Parent topic: Relationship Management Maintenance