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## 12.5 Purchase Order Inquiry

This topic describes the systematic instruction to search for purchase orders based on various criteria such as File Reference Number, Purchase Order Number, Party, Purchase Order Status, Date Range, Currency and Amount Range.

1. On Home screen, click Receivables and Payables. Under Receivables and Payables, click Inquiry.
2. Under Inquiry, click Purchase Order Inquiry.
   The Purchase Order Inquiry screen displays.

   Figure 12-18 Purchase Order Inquiry

   Description of "Figure 12-18 Purchase Order Inquiry"
3. Specify the fields on Purchase Order Inquiry screen.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 12-5 Purchase Order Inquiry - Field Description

   Field | Description
   --- | ---
   Channel | Select channel from the drop-down list. The available options are: External External File Upload Host Host File Upload Host Auto Debit OBDX OBDX File Upload
   File Name | Specify the file name of the purchase order.
   PO Number | Specify the reference number of the purchase order.
   Buyer | Click the Calendar icon and select the buyer mentioned in the purchase order.
   Supplier | Click the Calendar icon and select the supplier mentioned in the purchase order.
   Relationship | Click the Search icon and select the relationship for which the purchase order is created.
   Program | Click the Search icon and select the program under which the purchase order is created. This field is applicable only for OBSCF system.
   PO Status | Select the status of purchase order to filter the search result. The options are: Accepted Cancelled Raised Rejected
   Finance Status | Select the finance status of the PO to filter the search result by. The options are: Financed Part Financed Not Financed
   Amount Reference Basis | Select the reference for an amount range search. The options are: Financeable Amount PO Amount
   Currency | Select the required currency.
   PO Amount From | Specify the ‘from’ amount of the purchase order amount range.
   PO Amount To | Specify the ‘to’ amount of the purchase order amount range.
   Date Reference Basis | Select the reference for a date range search. The options are: Funding Request Date PO Date
   Date Range | Click the Calendar icon to select the start date and end date of the purchase order date range.

4. Click Search to view the search results.
   The Purchase Order Inquiry - Search Results screen displays.

   Figure 12-19 Purchase Order Inquiry - Search Results

   Description of "Figure 12-19 Purchase Order Inquiry - Search Results"
5. Click the reference number link in the PO Number column to view the details of the purchase order.
   The Purchase Order Details pop-up screen displays with the following tabs: Basic Details, Shipment Information, Commodity Details, Pricing, Linked Invoice Details and Linked Finance Details.

   Figure 12-20 Basic Details

   Description of "Figure 12-20 Basic Details"
6. Click Shipment Information tab.
   The Shipment Information tab displays.

   Figure 12-21 Shipment Information

   Description of "Figure 12-21 Shipment Information"
7. Click Commodity Details tab.
   The Commodity Details tab displays.

   Figure 12-22 Commodity Details

   Description of "Figure 12-22 Commodity Details"
8. Click Pricing tab.
   The Pricing tab displays.

   Figure 12-23 Pricing

   Description of "Figure 12-23 Pricing"
9. Click Linked Invoice Details tab.
   The Linked Invoice Details tab displays.

   Figure 12-24 Linked Invoice Details

   Description of "Figure 12-24 Linked Invoice Details"
10. Click Linked Finance Details tab.
    The Linked Finance Details tab displays.

    Figure 12-25 Linked Finance Details

    Description of "Figure 12-25 Linked Finance Details"

Parent topic: Inquiries