5 Annexure – C (Reports)

Reports Availability

Expired LC Report

This report lists all those L/Cs which have expired but have not been closed and have some items outstanding. The items that could be outstanding and which the system checks for are liability amount, cash collateral, outstanding commission and outstanding charges. The report is sorted by the L/C expiry date and L/C reference number.

Closed LC Report

This report lists all L/Cs that are closed but still have certain items outstanding and therefore may require follow- up action. The L/Cs closed on any particular day can be identified by the report generated by the L/C Liquidation. The items that the system checks for as outstanding are cash collateral, outstanding commission and outstanding charges. The liability amount outstanding prior to the closing of the record will have automatically been reversed when the record was closed.

LCs Due to be Closed Report

This report provides a warning related to the L/Cs that will be closed over a period in the future so that the appropriate action may be taken. i.e., to extend the closing date, etc., if required. The system will report all LC s due to be closed whether or not they have outstanding items.

Commission Due Report

The report presents all periodic commissions which are due to be collected in a specific period in the future. Items listed on this report are all those periodic commissions due in a period which is selected when requesting the report. The system takes the next calculation date as the date of collection for arrears L/Cs. The sequence of the report is next collection date (from earliest to latest) and L/C reference.

Un-replied Tracers Report

This report provides information on all the contracts for which some action is outstanding by a party external to the branch. Items are listed on this report only after the three statutory tracers have been generated and there has been no response ten days after the last tracer was sent. The sequence of the report is branch and L/C reference.

Utilization of confirming facility reports by Banks

This function will generate the details of confirmed LC by the confirming banks. This is used for reporting the utilization of Confirming facility provided by another bank.

Daily Activity Report

This function will generate a report of all LC on which some processing has happened today. This will include the following

• New LC opened
• LCs on Hold
• Amendment on LC
• Closure of LC
• Cancellation of LC
• Reversals of LC
• Matured contracts
• Liquidation of contract

Commission activity report

The report prints all LC contracts for which commission liquidation has occurred today.

Commission Exception report

The report prints LC for which some exceptions occurred while liquidating the commission. The exception could be

• Commission collection account is closed
• Funds not available in the account

Accrual control report

This report provides a list of all contracts for which accrual entries have been passed today.

List Of Outstanding Items

This report lists all the outstanding items (both commission and charges) which have been debited to a GLSL account, which is normally the accounts receivable ledger and are marked as outstanding. This control report highlights the necessary details for the collection or the payment of the outstanding amount so that the required action may be taken. The sequence of the report is GL/SL of the outstanding item account, L/C reference number and posting date of original entry.

Open Ended LC

This report lists all the open ended L/Cs that are not closed. The sequence of the report is L/C issue date and L/C reference number. All L/Cs which were issued on a date in the past are listed in L/C number order followed by all the L/Cs which were issued on a following day in the past.