3.1.11 Authorize a Product

This topic describes the systematic instruction to authorize a product.

The creation and modification of a product should be authorized before it can be used to input a contract.

1. To authorize the details, click Authorize icon on the toolbar.
   Remember that you cannot authorize an event that was input by you. It should be done by another user who has access rights for authorization.

   If you are authorizing changes, the new value and the old value of the fields will be displayed.

   The Authorize screen will be displayed with the modification number.

   Figure 3-1 Authorize

   
   Description of "Figure 3-1 Authorize"
2. Click View Changes button to view the changes done on the record.
3. Check the records to be authorized and then click Accept button to accept the changes and authorize the record else click Reject button.

   Your User-ID, the date and the time at which you did the authorization will be displayed in the Maker ID and Maker Date Stamp fields at the top of the screen. The Status of the record will be updated as authorized.

   If you click Reject button the selected modification numbers are marked as ‘Rejected’. If the authorizer selects a particular modification number and click Reject, all the modification numbers beyond the selected modification number will be marked as ‘Rejected’ and the authorizer can enter remarks in the Checker Remarks column. Once all the tanked modifications are rejected the record is marked as ‘Rejected’.

   If the authorizer rejects a record because of a correction, the maker cannot correct the changes in the same record but has to re-do the required changes again.

   Note:

   You can ‘Reject’ the modifications done to a maintenance record only if the record belongs to a function id for which Tanking Required is checked.

   The maker remarks, override remarks and warnings are displayed during authorization. The first level authorizer can enter remarks against First Checker Remarks and the next level authorizer can enter remarks against Checker Remarks.

4. Click the View Changes button to view the modification.
5. Click Exit button to go back to Authorization screen.
6. Select the modification that needs to be authorized and click Ok button to authorize the transaction.
7. If you do not want to confirm the authorization, click Exit button.
   You will be taken back to the Tax Summary View. The record will not be authorized.