Define the Content

First decide which of your documents you want to save in the archive. You may be publishing several versions of the same basic document, such as different recipient copies.

There may not be any reason to archive multiple versions of the same document. On the other hand, if you have multiple uses for the archived documents, possibly with different end users of the documents, you may find it convenient.

For example, you may want to archive a master copy for customer service to reference with both customer and internal forms included, but you may also want to serve documents to a customer web portal where they can retrieve only the forms visible to them in their final document. Another example might include a utility billing application which serves individual customers copies of their bill with additional marketing or usage analysis pages, but also archives a ledger copy that includes only the current period financial data for use in customer service or accounting.