1.9 Perform Pre-End of Day Check – Execute Pre EOD

This topic provides the systematic instructions to perform Pre-End of Day Check – Execute Pre EOD.

To recall, the Pre-End of Day checks will indicate any activities that are pending, that must be executed and completed by the Fund Manager before the End of Day process can be run. These pending activities can be viewed in the Fund Manager Pre-EOD Processing screen.

The pre-EOD checks could indicate unauthorized transactions, missing fund maintenance or processing information such as fund prices, exchange rates, signing off branches, and so on. The Fund Manager must complete these activities before the End of Day processes can be run.

The list of Pre-EOD checks applicable for Pension Administration are as follows:

Table 1-14 Pre-EOD checks for Pension Administration

Serial Number	Pre-EOD checks
4000	Number of Unauthorised Maintenance Record
4001	Number of Unauthorised Investment orders
4002	Number of unauthorised withdrawal orders
4003	Number of unauthorised Switch orders
4004	Number of unauthorised payment clearing
4005	Number of Currency Pairs for which Exchange Rates have not been maintained
4006	Number of Users Logged In.
4007	Number of orders due for hand off
4008	Number of Future Dated Orders falling on holiday
4009	Number of unauthorized Currency Records
4010	Number of Unauthorized Holiday Records
4011	Number of accounts with holdings beyond preservation age
4012	Number of private investment accounts without bank details
4013	List of parties with all address details expired
4014	List of parties with no valid ID details
4015	Parties with no role attached
4016	Number of investors with no active investment accounts
4017	Number of employees with no pension accounts attached
4018	Number of uncleared payment instructions
4019	Number of Uncleared Employer Payments
4020	List of employees without relieving date for previous employer

The list of Pre-EOD checks applicable for Capital Call are as follows:

Table 1-15 Pre-EOD checks for Capital Call

Serial Number	Pre-EOD checks
4021	Number of Unauthorized Capital Call Tranche

Use the Pre-End of Day Check – Execute Pre EOD screen to perform the pre-EOD checks.

1. On Home screen, type UTDPREOD in the text box, and click Next.
   The Pre-End of Day Check – Execute Pre EOD screen is displayed.

   Figure 1-5 Pre End of Day Check - Execute Pre EOD

   
   

   
   Description of "Figure 1-5 Pre End of Day Check - Execute Pre EOD"

   
   
2. Click New to enter the details.
3. Click the Fetch Pre-EOD Count button in this screen.
   The following information message window is displayed.

   Figure 1-6 Pre End of Day Check - Execute Pre EOD_Fetch Pre-EOD Count_Information Message

   
   

   
   Description of "Figure 1-6 Pre End of Day Check - Execute Pre EOD_Fetch Pre-EOD Count_Information Message"

   
   
4. Click OK to return to the following screen in which the View Pre-EOD Results and Execute Pre-EOD button will be enabled.

   Figure 1-7 Pre End of Day Check - Execute Pre EOD_View Pre EOD Results

   
   

   
   Description of "Figure 1-7 Pre End of Day Check - Execute Pre EOD_View Pre EOD Results"

   
   
5. Click View Pre EOD Results button in this screen to display the activities that are pending completion before the end of day operations can be executed.
   The following information message window is displayed.

   Figure 1-8 Pre End of Day Check - Execute Pre EOD_View Pre EOD Results_Information Message

   
   

   
   Description of "Figure 1-8 Pre End of Day Check - Execute Pre EOD_View Pre EOD Results_Information Message"

   
   
6. Click Ok to view the results in the Pre-End of Day Check – Execute Pre EOD screen.

   Figure 1-9 Pre End of Day Check - Execute Pre EOD_View Pre EOD Results

   
   

   
   Description of "Figure 1-9 Pre End of Day Check - Execute Pre EOD_View Pre EOD Results"

   
   

   The system displays the following activities in this screen, which must be competed prior to the End of Day Operations:

   • The Branches not signed-off for the day
   • The number of Fund Rules not authorized
   • The number of Fund Prices not entered authorized
   • The number of unauthorized Loads
   • The number of unit holder related changes that have not been authorized.
   • The number of IPO/ Subscriptions that have not been allotted after check clearing.
   • The Redemption transactions not confirmed
   • The number of checks that have not been cleared
   • The number of SI related details
   • The number of backdated transactions that have not been allotted
7. You must do the following activities prior to the End of Day operations.
   1. Use Branch Sign Off option to sign-off branches.
      The Branch Sign-Off must be completed.
   2. Use Fund Rule Summary option to authorize fund rules.
   3. Use Fund Price Maintenance option to enter the fund price, and use the Fund Price Summary option to authorize the same.
      The Fund Prices must be completed.
   4. Use Load Maintenance (Summary) option to authorize load.
   5. Use UH New Account (Summary) option to authorize unit holder related Information.
   6. Use Confirm Redemption Transactions option to confirm redemption transactions.
      The system can proceed with End of Day Operations even if the redemption transactions are not confirmed.
   7. Use UH New Account (Summary) option to check unit holder related information.
   8. Use Allocation option to allocate IPO / subscription transaction.
   9. Use SI related verify/authorization (Summary) option to authorize/verify SI related details. For authorization/allocation use the corresponding transaction allocation for which the SI has been generated.
8. Click Execute Pre EOD button to execute the Pre-End of Day processes.

   Note:

   If, for a broker, you have specified that payment should be held back, by checking the box Hold Back Payment in the Broker Maintenance screen, a count of such brokers will be displayed in the Execute Pre-EOD screen.
   The system prompts you to back up the database before the process can run.
9. If the emergency holiday details are maintained, the system executes the mini-EOD batch Emergency Day Processing before running the EOD.

   However, EOD run is performed only after verifying that mini-EOD is executed and after all the entity level emergency holiday maintenances are done for a particular day.

   You can view the following fields in the section Pre-EOD Fetch Results of this screen:

   Table 1-16 Pre-End of Day Check – Execute Pre EOD

   Field	Description
   Serial Number	This is a number that indicates the particular activity. No two Activities can have the same Serial Number.
   Description	Describes the various activities scheduled for EOD.
   Mandatory	Indicates whether the activity is mandatory or can be skipped.
   Fund Name	The system displays the name of the selected fund ID. Note: The count of the mandatory activity shall be brought to zero before executing Pre-EOD or else system will throw up an error message at the time of EOD execution.
   Count	Indicates the number of records for which the activity is pending completion. For instance, if Number of Unauthorized Fund Rules has the Count 1, it indicates that there is one fund rule that needs to be authorized.

10. You can check against one of the programs in Pre-EOD check results grid and then click the Detail button to view the Pre-EOD details of the selected activity in the Pre EOD Details screen.
    The Pre EOD Details screen is displayed.

    Figure 1-10 Pre End of Day Check - Execute Pre EOD_Pre-EOD Fetch Results_Detail Button

    
    

    
    Description of "Figure 1-10 Pre End of Day Check - Execute Pre EOD_Pre-EOD Fetch Results_Detail Button"

    
    
11. View the Pre-EOD details of the selected activity.

    The system displays the following details of the chosen activity in this screen:

    • Description of the selected activity
    • Name of the selected activity.
    • Code of the selected activity
    • Additional Description of the selected activity