1.24 Process Cheque Printing

This topic provides the systematic instructions to initiate the printing of checks for any of the payments.

1. On Home screen, type UTDCHKPR in the text box, and click Next.
   The Cheque Printing screen is displayed.

   Figure 1-20 Cheque Printing

   
   

   
   Description of "Figure 1-20 Cheque Printing"

   
   
2. Initiate the printing of dividend cheques after a corporate action dividend of any type is declared and authorized in the system.
   You can also print covering letters for the dividend.
3. Initiate the printing of the cheques for the redemption payout when a redemption transaction in the system has been allocated.
4. Initiate printing cheques for payment of fees or incentives that would be levied.
5. Print pay-in slips containing details of payment made towards subscription or IPO transactions, to be sent to appropriate collection centres.
6. Perform the data extraction for any kind of payment instrument or pay-in slip in the Data Extraction screen before you attempt to actually print the instrument in this screen.
7. On Cheque Printing screen, click New to enter the details.
   For more information on fields, refer to the field description table.

   Table 1-17 Cheque Printing - Field Description

   Field	Description
   Type of Transaction	Optional Select the type of transaction from the drop-down list. The list displays the following values: Bonus Redemption Dividend Fee/ Incentive Subscription/ IPO Entity Commission Trailing Commission
   Duplicate Cheque	Optional Select this box to indicate that you are printing a duplicate cheque. The Duplicate Printing screen is displayed. You must specify the Cheque Status as Duplicate, and the number of the original cheques.
   Printing Option	Optional Select the mode that you wish to use to print the cheque for the selected payment type. The following modes are available: Online Printing (the cheques are printed directly as soon as you specify the cheques information and click Start Process button) Offline Printing (the cheque information is spooled into a file that you can use to print the cheques at a later juncture) Data Spooling (the cheque information is spooled to an ASCII file or Excel worksheet that you can hand off to an external cheques printing agency)
   Identification Number	Alphanumeric; 15 Characters; Optional Specify the identification number. Alternatively, you can select identification number from the option list.
   Output Type	Mandatory for redemption, fee / incentive or dividend payments Select the mode in which the payment instrument will be made available to the unit holder. The drop-down list displays the following values: Cheques Demand Draft Outstation Cheques Others If the zip code of the unit holder receiving payment is serviced by the local default bank maintained for the AMC, transaction type, payment mode and fund ID combination, and the payment amount does not exceed the limit amount for the bank, the payment can be made by cheques to the local default bank. Specify Cheques in this field. If the payment amount exceeds the limit amount for the default bank, specify Demand Draft in this field. If the zip code of the unit holder receiving payment is not serviced by the local default bank, but by a correspondent bank maintained for the AMC, transaction type, payment mode and fund ID combination, and the payment amount does not exceed the limit amount for the correspondent bank, the payment can be made by cheques to the correspondent bank. Specify Cheques in this field. If the payment amount exceeds the limit amount for the correspondent bank, specify Demand Draft in this field. If the zip code of the unit holder receiving payment is not serviced by the local default bank, or by a correspondent bank maintained for the AMC, transaction type, payment mode and fund ID combination, you will need to specify the bank to which the payment must be made. Specify Outstation Cheques in this field.
   Amount Range From and To	Numeric, 31 Characters; Optional Specify the amount range within which payment Cheques are to be processed, for the selected fund and cheques type.
   Fund ID	6 Character Maximum, Alphanumeric, Optional Select the fund ID, for which the cheque is being printed, from the list provided. When you specify the ID of the fund, the ISIN code of the fund is displayed in the ISIN Code field.
   cheques Status	Optional Select the cheque status from the drop-down list. The list displays the following values: Invalid Lost
   Actual Cheque Number	Alphanumeric; 16 Characters; Optional Specify the actual cheque number.
   Display Records for Selecting	Optional Select if the Cheques information records extracted for printing has be displayed or not from the drop-down list. If you select Yes, then the extracted information is displayed in the grid portion of the screen.
   Transaction Number	16 Characters Maximum, Alphanumeric; Optional Specify the unique number assigned to the subscription or IPO transaction, for which you are generating a pay-in slip in this screen.
   Unit Holder ID	12 Characters Maximum, Alphanumeric, Optional Specify the ID of the unit holder involved in the subscription or IPO transaction, for which you are generating a pay-in slip in this screen.
   Collection Center Bank Name	60 Character Maximum; Alphanumeric; Optional Specify the name of the collection center bank to which the payments would be deposited, through the pay-in slip being generated.
   Collection Center Branch Name	60 Character Maximum; Alphanumeric; Optional Specify the name of the branch of the collection center bank to which the payments would be deposited, through the pay-in slip being generated.
   Pay In Number	12 Characters Maximum, Numeric, Running Serial Number The system generates a unique pay-in number for each pay-in slip that you print for a transaction or a set of transactions. Therefore, when you are printing the pay-in slip for a transaction or a set of transactions for the first time, this field is not available for data entry. If you are retrieving the record of a slip that has already been printed, you can specify the Pay In Number in this field as search criteria. The pay-in number generated for a pay-in slip for a single transaction or a set of transactions is unique. It can be generated for a transaction or a set of transactions included in printing a pay-in slip only once. Subsequently, you can print the pay-in slip again, as a duplicate copy. The pay-in number is a number comprising 12 numerals. The first six numerals represent the date of printing of the pay-in slip, and the remaining six numerals represent a running serial number. For instance, the pay-in number 060602000001 represents the first pay-in slip printed on 6th June 2002.
   Payment Mode	Alphanumeric; 2 Characters; Optional Specify the mode of payment (or sub payment mode) specified for the transaction for which a pay-in slip is being generated. If the pay-in slip is being generated for a set of transactions with different modes of payment, you can choose All Modes in this field.
   Sort Order	Optional Select the parameter according to which the extracted cheques information must be sorted, in the drop-down list. The options available are: Unit Holder (the cheques information is sorted unit holder-wise) Zip Code (sorted according to the zip code of the unit holder mailing address)
   Cheque Date	Date Format, Optional Specify the date of issue that is to be printed on the cheques that you have selected for printing.
   Bank Name	20 Character Maximum, Alphanumeric, Mandatory for redemption, dividend and fee / incentive instruments If the payment is being made by cheques or demand draft to the local default bank maintained for the AMC, transaction type, payment mode and fund ID combination involved in the transaction, the default bank is displayed here. You can change it if necessary, and specify any of the other banks maintained for the combination. If the payment is being made by cheques or demand draft to any of the correspondent banks maintained for the AMC, transaction type, payment mode and fund ID combination involved in the transaction, the correspondent bank is displayed here. You can change it if necessary, and specify any of the other correspondent banks maintained for the combination. If the payment is being made by an outstation cheques, specify the name of the bank, through which the payment is to be directed.
   Branch Name	20 Character Maximum, Alphanumeric, Mandatory for redemption, dividend and fee / incentive instruments If the payment is being made by cheques or demand draft to the local default bank branch maintained for the AMC, transaction type, payment mode and fund ID combination involved in the transaction, the default branch is displayed here. You can change it if necessary, and specify any of the other branches maintained for the combination. If the payment is being made by cheques or demand draft to any of the correspondent bank branches maintained for the AMC, transaction type, payment mode and fund ID combination involved in the transaction, the correspondent bank branch is displayed here. You can change it if necessary, and specify any of the other correspondent bank branches maintained for the combination. If the payment is being made by an outstation cheques, specify the name of the branch of the bank, through which the payment is to be directed.
   Commission	Numeric; 30 Character; Optional For outstation cheques, you can mention the relevant commission amount.
   cheques Number	Alphanumeric; 16 Characters; Optional Specify the cheques number.
   Type of Dividend Cheque	Mandatory only for dividend payments Select the dividend payment document that you wish to print. You can choose: Covering Letter Dividend cheques Withholding Tax cheques

8. Click Preview to preview the details.