6.7.1 Subject Details

The Subject Details pane provides more information on the name, address, location of the person, or entity involved in the suspicious activity. Use this pane to view, modify, and delete the existing subject associated with the report. You can also add a new subject to the selected report.

Use this pane to view the list of subjects associated with the selected report. You can modify the subject details and also delete the subjects from the list.
To manage the subject, follow these steps:
  1. On the Reports Details page, click the Subject Information tab. The list of subject information associated with the selected report is displayed.
  2. To modify the required subject details, select the required Record Number, and click Edit edit. The Subject Details pane is displayed.
  3. Modify the required details.
  4. To remove the subject associated with the report, select the required Record Number, and click Delete delete . The subject associated with the report is deleted from the list.
  5. To add a subject, On the Subject Information tab, click Add add. The Subject Details pane is displayed.
  6. Enter the subject details fields

    Table 6-10 subject details

    Fields Description
    Is critical information unknown?

    Select this check box if all the critical information about the subject is unavailable. Critical information is as follows:

    • Last Name or EntityName
    • FirstName
    • TIN
    • DOB (date of birth)
    • Address
    • Identification
    Is subject an Entity

    Select this check box if the subject is an entity (institution).

    NOTE: The fields such as first name, middle name, suffix, gender, date of birth, and so on are disabled on the selection of this check box.
    Last Name/Entity Name Enter the last name of the person or entity name or select the Unknown check box if you do not know the last name.
    Middle Name Enter the subject’s middle name.
    First Name Enter the subject’s first name or select the Unknown check box if you do not know the first name.
    Suffix Enter the subject suffix.
    DOB Enter the subject’s date of birth or select the Unknown check box if you do not know the date of birth.
    Gender Enter the subject’s gender.
    TIN Enter the subject TIN or select the Unknown check box if you do not know the TIN.
    TIN Type Enter the subject TIN type.
    NAICS Code

    Select the NAICS code from the drop-down list.

    The North American Industry Classification System (NAICS ) is used by businesses and government to classify and measure economic activity in Canada, Mexico, and the United States.

    The NAICS numbering system is a six-digit code. The first five digits are generally the same in all three countries. The first two digits designate the largest business sector. The third digit designates the sub-sector, the fourth digit designates the industry group, the fifth digit designates particular industries and the last digit designates national industries.
    Occupation/Type of Business Enter the occupation or business type of the subject.
    Corroborative Statement Received

    Select whether the corroborative statement is received.

    As per FinCEN, a corroborative statement is where the subject has made a statement to the filing institution admitting to the involvement or otherwise substantiating the suspicious activity.

    If such a statement was made, you must select Yes. If not, select No. If you select Yes, then the nature of that statement must be captured in the report Narrative.

    NOTE: If you click Save without selecting any value in this field, then the application displays the following message: You have not selected any value for Corroborative Statement Received for Suspect ID- <Suspect ID>.
    Subject role

    Select the role of the subject in the suspicious activity from the drop-down list.

    • Purchaser/Sender:If the subject purchased, sent the instruments or products involved in the suspicious activity, then they are considered to have played the role of Purchaser/Sender.
    • Payee/Receiver: If the subject received the instruments or productsinvolved in suspicious activity, then they are considered to have played the role of the Payee/Receiver.
    • Both A and B: Select this option if the subject acted as both purchaser/Sender andPayee/Receiver.
  7. Click Validate to authenticate the information present in the Subject Details pane.

    Note:

    • If Is critical information unknown? is unchecked and you have not entered information for at least one critical field or have not checked all of the subject information associated with Unknown check boxes, then an error message is displayed.
    • If you add or edit the subject details and select Is critical information unknown? Check box after entering information in one or more critical fields, then an error message is displayed.
    • If you select the Critical Information Unknown check box, you will not be able to add the subject address and identification details, and an error message is displayed.
    • In the Subject Information tab, if you click on the Validate button and if there are no records present in Address, Alternate Name, Phone, Email, Website, and Accounts grid, then the application displays an error message.